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UCL Christmas and New Year mail arrangements

30 November 2017

Portico statue

We would like to draw your attention to the last posting dates for Christmas mail.

The latest dates that mail can be accepted into the Post Room for intended delivery to addressees prior to Christmas are:

International Airmail

Friday 1 December – Africa and Middle East

Wednesday 6 December – Asia, Cyprus, Malta, Far East, Japan, Eastern Europe ( Except Poland, Czech Republic and Slovakia )

Thursday 7 December – Caribbean, Central and South America.

Friday 8 December – Greece, Turkey, Australia and New Zealand.

Wednesday 13 December – Poland, Czech Republic, Germany and Italy.

Thursday 14 December – Canada, Finland, Sweden and USA.

Friday 15 December – Austria, Denmark, Iceland, Netherlands, Norway, Slovakia, Switzerland, Ireland, Belgium, France, Luxembourg, Portugal and Spain.

HM Forces - BFPO parcels can be posted free of charge via the UCL Mail Services

Monday 27 November - HM Forces Post Office (Operational)

Monday 11 December – HM Forces Mail to Non-Operational or Static BFPO’s.

UK mail

Wednesday 20 December - Second Class, Signed for (Recorded)

Thursday 21 December - First Class, Signed for (Recorded) and Special Delivery Guaranteed

Friday 22 December – Special Delivery Guaranteed Saturday Delivery

Closure dates

We would appreciate your co-operation in observing the deadlines set by Royal Mail and assist us by posting early for Christmas.

The UCL Mail Service will close at 2pm on Friday 22 December and re-open at 7am on Tuesday 2 January. There will be no access to the Post Room between these dates. The last collection of departmental post will take place between 11.30am and 1pm on Friday 22 December to ensure dispatch on the last working day.

Bulk mailings

The UCL Mail Service will accept bulk mailings up to and including Tuesday 19 December. After this date no bulk mailings will be accepted without prior consultation with the Acting Mail Services Manager (Kevin Owen Ext 76311 k.owen@ucl.ac.uk).

In common with previous years the Post Room expect a very substantial amount of additional mail in the pre-Christmas period as Departments clear their desks for the seasonal break, creating an increase in demand on the postal service.

Personal items

Let me please remind all staff that UCL's mail service is not to be used for personal mail and parcels. The Post Room will not frank or dispatch personal items and any suspected abuse of the service will be investigated.

Postroom Christmas card

The UCL Postroom produce a Christmas card every year to raise money for a charity close to our hearts. This year we are supporting Prostate Cancer UK and would like to give you the opportunity to do the same via our ‘just giving’ page’ www.justgiving.com/uclxmascard Or if you prefer, drop a coin in the jar in the Post Room – all of which will be received with thanks.

May we take this opportunity to wish you a very Happy Christmas and New Year.

Kevin Owen, Acting Mail Services Manager, UCL Estates