Student Events Panel

Want to gain experience in the cultural sector? Interested in producing or marketing events? Love museums and galleries?

We are looking for a team of students to work with UCL Museums on their event programme, including:

  • programming an event at the museums just before Christmas and the Spring Term
  • advising on the best ways to reach students
  • acting as ambassadors for the museums and collections.
Students - UCL Museums need you


We’re looking to form a panel made up 10-15 students who, in consultation with UCL Museums staff, will take responsibility for the programming of an event in the last week of term Autumn 2015 and another event in the Spring (or Summer) term which will aim to attract UCL students as its key audience. Alongside this, the panel will operate as a focus group to inform, advise and support the UCL museums' events programming team and marketing manager, with regards to student specific programming and marketing. You will also act as informal ambassadors and advocates for the museums.


We’re hoping to hear from UCL students, both undergrad and postgrad, from a variety of disciplines. We'd like the panel to include people who have a range of experience and interests – some people who know and love our museums already, but also people who are maybe more interested in the event producing or marketing aspect of the opportunity and aren’t necessarily frequent museum go-ers. We will recruit based on getting a variation of experiences and disciplines but, above all, enthusiasm!

What do you get out of it:

  • A volunteering experience which will be both fun and great for your CV
  • The opportunity to work alongside experienced museum and arts marketing professionals
  • The chance to get a behind the scenes experience of event management
  • The opportunity to take responsibility for producing a large scale event
  • The opportunity to work in collaboration with and get to know students from a wide variety of disciplines

What do we want from you:

  • A better understanding of the kind of events you might want to attend, and your ideas for original events (including whatever you decide to program in the Autumn and Spring terms)
  • the opportunity to learn from and understand better our student audience
  • original and quirky ways of promoting to a young, vibrant audience
  • ambassadors to spread the word about the museums and their events to your peers and networks.

What will the volunteering involve?

The group will meet every 2 weeks from 21 October 2015 during term time, during which time event planning will take place. There will be an amount of work to be done outside of the meeting, which would be divided up between the team. (Eg. Setting up a facebook page/twitter profile, carrying out social media activity, drawing up a rota, contacting necessary staff/suppliers in organising the event etc).

Each meeting will be held at the museums in rotation on a Wednesday afternoon, starting at 4pm and lasting from 1 and a half to 2 hours, with a break. The first meeting will be on Wed 21 October, followed by meetings on 4 November, 18 November, 2 December and then the event in the evening on Wednesday 9 December.

Roughly half the meeting will be based around planning and ideas for the event; roughly half will be an opportunity for us to ask you questions/get your opinion on things, and for you to ask us questions and find out more about working in museums and events. In the first meeting we will ask if you if there members of our department who you would particularly like to talk to, with a view to setting up some informal q & a sessions.

At each meeting there will be at least 2 members of staff from the Public and Cultural Engagement department, including a representative from one of the museums.

See the role description for more information.

How do I get involved?

Please fill out this (brief!) application form and email it to .

Please only apply if you can make the first meeting on Wednesday 21 October 4-6pm.

The deadline to get in touch is Monday 12 October by 5pm. We look forward to hearing from you! If you have any further questions, please contact us on the email address above.