How to add a new news item

How it works

Silva includes a nice feature for automatically updating specific items on the website. We use this feature for news items, social events, vacancies and seminars. If you want to publicise one of these items, follow the instructions below and the website should pick up your changes automatically.

News, social events, vacancies and seminars

Start by following the appropriate link below (a new window will open and you'll need your UCL username and password). If you have a problem here it may be due to permissions. Please email Adam with your UCL username.

Create an article

You're now in the database which stores the articles. Under the strange red lego icon, click on "new" and then select "Silva article". A new window will come which lets you name the new article and determine who can see it. Give it a sensible id (lower case, something like "social5" or "news_20nov08") and a more informative title ("Ice Skating" or "Best Medical Physics Department in the World" or something).

Now next to "subjects" tick "all-news" and in "target audiences" tick "all-users". These options, which everybody chooses, are hidden deep within many other options which nobody chooses. Don't blame me.

At the bottom right of the page, click "save + edit". You've now created a new article.

Edit your article

The title you gave earlier now appears at the top of the page. You can change it if you like. You're in a (fairly basic) WYSIWYG editor, a bit like how Word was 10 years ago.

Type in your text, or copy it from an email. You can format titles by highlighting the title, then selecting an option from the drop-down box at top left. For consistency with the rest of the site, you should have a title defined as "Title" at the top. Text should be defined as "plain", and you can use bold (the capital B next to the save icon). Subtitles should be labelled as "heading".

The editor retains carriage returns, so don't put in too much white space.

You can add links by highlighting the text you want to make into a link, going to ">link" in the right hand list, then type or copy the link into the box and click "add link". More info here.

Images are a bit more tricky - they need to be uploaded into Silva before you can use them. Follow these instructions or ask Adam.

Save your article

When you're happy, click on the save icon just under the "Kupo editor" box near the top. Then click on "publish now" in the middle at the top. Saving and publishing are different processes in Silva. Saving keeps a new version of the article but doesn't publish it to the web. If you want the rest of the world to see it, you need to publish it as well. Sometimes, if the server's struggling, you might get error messages here. Keep trying. It will work.

Now it's online and working.

If you want to make a change, you can only do so in a new editable version - you can't change the article once it's published to the web. If your window is still open, click on "new version". If not, find your article (either go back in your browser or use the same link at the top that you used before, then find your article in the list) and again click on "new version". Make your changes, then save and publish again.

Datestamp your article

You can assign dates to your article if it's about an event, or if you want it to expire. At the top right, click on "status". Under "publish new version", you can set three dates. The first is the date you created the article - leave this as it is. The second is the expiration time. You can set this if you want the article to expire - the deadline for a job vacancy maybe. The third is the date displayed with the article - if your article is a seminar or a social event, put the date and time here.

View your article

Your article should now appear on the appropriate part(s) of the website.