Essential Information for Current Students
The information provided below is always being updated, please ensure you visit this site regularly to ensure you are aware of the latest changes.
If you have any questions or would like to suggest items to be added to these pages, please contact the MBPhD Programme Administrator: Ms Susan Beesley (Tel: 020 7679 0886)
- Astor Travel Bursary Scheme
The principal aim of the MBPhD Astor Travel Bursary is to encourage MBPHD students to present their research at international conferences. Awards are for a maximum of £500 per student during their programme of study and this can be split over two applications totaling a maximum of £500. Further information can be downloaded here:
- Careers & Foundation Training
Contact details and information for Careers and the UCL Foundation Training School are available on the following medical school website:
An alternative resource is the SLMS Academic Careers Office. The ACO promotes, supports and develops all aspects of academic and clinical academic careers in the School of Life and Medical Sciences (SLMS). http://www.ucl.ac.uk/slms/
- Clinical Teaching Programme
Clinical teaching during the PhD takes place on Thursday evenings. Tutorials are delivered by consultants or registrars, alternate between bedside teaching and seminars, and cover both medical and surgical specialities. Students are informed of topics and venues by e-mail.
All MB PhD students are welcome to attend the Clinical Teaching Programme, regardless of their phase of training. In those about to undertake medical school examinations, teaching is often targeted to facilitate revision, and additional support is available to MB PhDs to ensure clinical skills are up to scratch by the time of qualification.
Additional clinical teaching opportunities that are open to MB PhD students include:
- Morning report. 1230pm each Tuesday in the UCLH P02 seminar room.
- Junior Clinicopathological Case presentation. 4pm each Tuesday during term time in the Rayne Building, 2nd floor seminar room.
- Grand Round. 1245pm each Wednesday in the Rayne 2nd floor seminar room.
- Clinical Pharmacology Case of the Week. 8am each Thursday in the small training room, 4th floor East, 250 Euston Road.
- Shadowing the A&E Medical Registrar. Each weekend (10am-8pm Saturday, 10am-7pm Sunday in A&E). 1-2 students/day maximum, to be agreed in advance within group and with on-call registrar.
- Cordwainers Prize
The Cordwainers' Prize for the Best MBPhD Thesis Of The Year
The Royal Free Hospital was founded by one William Marsden, at one time the Master of the Worshipful Company of Cordwainers. The Company has maintained a strong link with the hospital ever since and has now generously donated a prize for the best PhD thesis presented by an MBPhD student.
- The prize will consist of a cheque for £1000.
- The award is open only to MBPhD students at UCL.
- All students submitting a thesis in the current calendar year are eligible to apply.
- Applying students are expected to:
1. Submit one copy of the thesis.
2. Submit copies of papers and abstracts published, in press and submitted.
3. Submit a one page summary of the research work, outlining the scientific contribution that has been made.
4. Present their thesis to the selection panel in January.
- The theses will be examined by a distinguished clinical scientist panel, chosen by the MBPhD management committee.
- The thesis will be judged on the following grounds:
1. The timeliness of its submission
2. Its contribution to clinical science
3. The quality of its presentation.
- The award will be made in the autumn term. The winner will be required to attend the Marsden Lecture (third Thursday in November) to receive the award. The Marsden Lecture is held in recognition of the Royal Free Hospital’s founder, William Marsden and is open to the public.
- The MBPhD Management Committee will reserve the right to make no award.
- The honours board of previous prize winners is on display in the Cruciform Building.
- The Faculty of Medical Sciences will notify:
- the successful candidate by the end of January following the theses presentation event.
- The Clerk of the Worshipful Company of Cordwainers
- The medical student administration department of the name of the selected scholar
2. The gift of £1,000 will be paid directly to the student by the Worshipful Company of Cordwainers
3. The gift will be gratefully acknowledged in appropriate UCL publications under the name ‘The Cordwainers Prize for the Best MBPhD Thesis Of The Year'
4. UCL reserves the right to vary these regulations should it become necessary to do so.
5. Awards are subject to the provisions of the General Regulations.
The ePortfolio (login) is a collection of documents providing evidence of learning, achievements and personal and professional development. It is a place for you to reflect on and describe your learning and to collect, in a structured way, evidence that will assist you in providing evidence of achievements and competencies and your ability to reflect on practice.
Further information on the MBBS Portfolio can be found here: https://www.ucl.ac.uk/medicalschool/staff-students/course-information/portfolio/eportfolio
MBPhD students are expected to complete 4* Supervised Learning Events (SLEs) a month throughout their PhD registration. Usually these will be CBDs or MiniCEX. Submit “tickets” for sign-off to the appropriate tutor. The MBPhD administration will be monitoring recording of activity.
(* Exclusions if period of research away from UCL limiting access to clinical environment, or sick leave etc.)
The Clinical assessment Exercise (CEX) is a snapshot of the student-patient interaction. The observation may be of any interaction between a student and a patient, including taking a history, examination, patient counseling etc, (depending upon the firm/ module) allowing assessment of the clinical skills, attitudes and behaviours of students essential to a high quality history and examination. The encounters should try to represent a range of clinical problems.
The Case Based Discussion (CBD) should be used by a student to have a focused discussion around a patient they have seen with a doctor who then assesses them on the basis of that discussion. The patient is not normally present. The aim of the CBD is to enable an assessor to provide systematic assessment and structured feedback.
Possible MBPhD Supervised Learning Events:
- Grand Rounds or any case discussion session – (Teaching Event Self form)
- Journal Club (Teaching Event Self form)
- Attending MBPhD clinical teaching session
- Attending ward round
- Attending outpatient clinic
- Attending Casualty or ward for observation or participation
- Journal Club
Discuss recent developments in the academic-clinical literature, develop your critical thinking and finesse your presentation skills.
The MB PhD journal club for the 2017-2018 academic year will start on Monday, 11/09/2017, and be held on alternate weeks thereafter. The journal club will start promptly at 8am to allow as much time as possible for discussion. The journal club is supervised by UCH consultants Dr Christian Hasford and Dr Mahdad Noursadeghi
Further information, the speaker rota and post club blogs are available on the Journal Club website.
- NHS Bursaries
In your clinical Years 5 and 6 you may be eligible to have your fees paid for by the NHS and receive an income-assessed bursary. To find out if you eligible please click on the appropriate link at the foot of this page.
If you have questions regarding any aspect of the NHS bursary scheme and your application, please deal directly with the NHS or your relevant authority:
- Students from England & the EU - www.nhsbsa.nhs.uk/Students.aspx
- Students from Wales - www.nliah.wales.nhs.uk
- Students from Scotland - www.saas.gov.uk
- Students from Northern Ireland www.studentfinanceni.co.uk
If you are unable to find an answer on these pages or from your funding authority, please contact Jelena Baburina in the Medical School.
Please note that any bursary may not be sufficient to fully support your living expenses.
UCL is not responsible for the content of external internet sites
- Personal Tutor Scheme
- UCL requires all students have access to their personal tutor throughout their study at UCL.
- MBPhD students will be allocated to an MBBS Personal Tutor in the normal way during MBBS Years 4, 5 and 6. During the research degree phase of the programme, students will be allocated to an MBPhD Personal Tutor. MBPhD Personal Tutors (Professor Raymond MacAllister and Professor Robert Unwin) will meet with students once a term (minimum).
- During the PhD phase of the programme, students' research degree supervisors also act as Personal Tutors. The MBPhD Personal Tutoring Scheme works in parallel with students' regular research degree supervisor meetings and support.
During the approved PhD period of study* the student will be governed by the UCL Research Degree Regulations. Upon their return to MBBS Year 5 (Life Cycle) they are governed by the regulations for MBBS degrees.
MBPhD students will not be permitted to return to the MBBS programme before submitting a thesis for the PhD examination and will not be permitted to take the final examination for the MBBS degrees before being examined for the PhD examination.
If a student is unable to submit their thesis by the end of their approved period of registration they may register as Completing Research Student Status (CRS) for 12 months while they write up their theses. CRS status means that students do not pay fees but have access to UCL facilities and can have one draft of their thesis read by their Supervisor (Graduate Research Degrees - Code of Practice). Transfer to CRS status is only permitted with the approval of the students supervisor and the Faculty Tutor and the student must have successfully upgraded from MPhil to PhD.
Please note there is no central funding provision for extensions of a students PhD beyond the approved period of study and it the responsibility of Supervisors to source additional funding for any extended research period.
* Approved period of study
2 years 8 months for students enrolled on MBPhD programme prior to 2014, and 3 years for students enrolled on the MBPhD programme from 2014 onwards.
UCL Codes / Regulations / Guidelines:
- Research Degree Submission
MBPhD students are expected to return to the MBBS in September. They should, therefore enter for the research degree examination and nominate their examiners in the May prior to their return.
Theses should be submitted no later than the Friday prior to the first day of term of the clinical programme. Further information regarding submission of a Research Degree can be found at the Doctoral School website.
- Student Loans Company
You should apply in the normal way for MBBS Year 4 (Integrated Clinical Care). If you are an external student, and have already applied for student finance prior to your transfer to the MBPhD Programme, you will need to inform Student Finance via a 'change of circumstances form' as soon as possible as this is likely to affect your ability to enrol.
A Change of Circumstances form will be completed by UCL when you transfer to the PhD component of the programme.
You may be eligible to apply for an NHS bursary when you return to MBBS Year 5 (Life Cycle) after your PhD.
More information on the Student Loans Company can be found here...
Further information on Change of Circumstances and forms for Student Finance England can be found here...
- Lost Your ID?
If you have lost (or had them stolen) your UCL ID, you need to get these cancelled urgently.
- Further details on cancelling your UCL ID and obtaining a replacement card can be found here...
- UCL Scholarships and Funds
1. Personal Tutor Scheme.
UCL requires all students to have access to personal tutorials throughout their study at UCL and to meet with their personal tutor on a minimum of 5 occasions in Year 1 and 3 occasions in subsequent years. UCL guidance on Personal Tutors may be found at: www.ucl.ac.uk/personaltutors.
In view of the 6 year duration of the MBBS programme and the location of teaching in the later years, arrangements have been put in place to ensure the most appropriate personal tutor support at each stage of undergraduate medical training. A copy of these arrangements can be downloaded here...
2. Medical Student Support Clinics
Student Support Clinics are held throughout the week during term time, and predominantly occur in the mornings. The clinics are staffed by the Faculty Tutors and Medical School Support Tutors, who are available to discuss any academic or pastoral issue of concern to the student or their tutors.
Requests for exceptional leave, interruptions of study and access to financial support from Medical School hardship funds etc could also be discussed at these surgeries. Problems with firm teaching would, normally, first be discussed with the firm lead although continuing problems could then be explored at these sessions.
The majority of appointment times are pre-booked. Bookings for Student Support Appointments should be made via Medical Student Administration either in person in the Student Office in the Medical School Building, or by email: email@example.com.
Full details of the MEDICAL SCHOOL STUDENT SUPPORT SERVICES & WELFARE are available here...
3. UCL Online Student Support Group
Advice and support for common student problems
Confidential listening, support and information service run by students from 6.00pm - 8.00am nightly.
UCL Student Residences...
Enquiries about UCL student housing
University of London Housing Services...
Private rental listings, tenancy advice.
6. UCL Student Psychological Service
The Student Psychological Service is dedicated to helping UCL students with personal, emotional and psychological concerns.
Doing a PhD is a bit like pregnancy testing in cattle. You never know exactly where you're going, it's a bit messy at times, but well worth it when you find some positive results.