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Joining for UCL students and staff
UCL students and staff, generally

Degree level students and "full contract" staff (including Honorary Staff) are eligible to use and borrow books from the various Library sites but must:

  • Be properly registered with the appropriate central body (eg. Registry for students, UCL HR for staff)
  • Have obtained a valid UCL ID card from UCL Security Services
  • Bring their valid UCL ID each time they visit

Registration for such UCL students and staff is completed automatically, without the need for a specific library registration visit. An appropriate record is loaded into Library Services computer systems from the relevant central body. UCL ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

UCL Postgraduate student borrowing levels over the UCL summer vacation

To help support their research dissertations and theses, UCL's Taught and Research Postgraduates receive a boost to their borrowing limits at UCL's Libraries during the UCL summer vacation. The borrowing limits of the accounts of UCL Postgraduates are increased by five, meaning that:

  • UCL Taught Postgraduates can borrow 15 items at a time;
  • UCL Research Postgraduates can borrow 25 items at a time.

This extension to Postgraduate borrowing limits is made available from the Monday after the end of the UCL third term and continues until the beginning of the first term of the following academic year or the end of the student's period of enrolment with UCL, whichever is sooner.

Please note that normal borrowing limits of 10 items for Taught Postgraduates and 20 items for Research Postgraduates are restored from the start of the first term of the following academic year and users must restore the number of items on loan to them to these levels on or before that date. Normal borrowing limits remain in force throughout the rest of the year, including Easter and Christmas vacations.

Writing-up, re-sitting and intermitting students

Depending on the particular circumstances, further library access maybe available. Please contact the Membership team for more information: lib-membership@ucl.ac.uk

Visitors to UCL departments

Access to UCL Library Services can be arranged for most visitors to UCL academic departments. Such visitors should be appropriately recorded on the UCL Services System by the relevant departmental staff member, who will allocate the appropriate title and duration to the visitor. Registration via the Services System also allows Departmental Administrators to request the required UCL ID cards, plus any additional services (such as computer access, telephone access etc) at the same time as arranging library access.

Once a registration is made, an appropriate record is loaded into the Library Services computer systems from the Services System. UCL Visitor ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

People with Departmental Visitor status are granted reference only access to the UCL Library collections as part of their services system registration. Deparmental Services System users can request request borrowing access for the visitor and options to request borrowing access become available from the "request services" menu, where appropriate. Such requests are transmitted to the Library Membership Services staff for confirmation. Please note that, in some circumstances, a charge is payable for borrowing access.

For further details for the applicant, please contact the Departmental Personal Administrator at the Department you are visiting.

For further details for Departmental Administration staff, please see http://www.ucl.ac.uk/isd/staff/admin_systems/services_system

Short-course, continuing education and summer school students

Students on UCL-run short courses, continuing education course or summer schools are also eligible for entry onto the UCL Services System in the same manner as departmental visitors. Such students should be appropriately recorded on the UCL Services System by the relevant departmental staff member, who will allocate the appropriate title and duration to the visitor. Registration via the Services System also allows Departmental Administrators to request the required UCL ID cards, plus any additional services (such as computer access, telephone access etc) at the same time as arranging library access.

Once a registration is made, an appropriate record is loaded into the Library Services computer systems from the Services System. UCL Visitor ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

Short course, continuing education and summer school students registered through the Services System are granted reference only access to the UCL Library collections as part of their services system registration. Departmental Services System users can request borrowing access for these students and options to request borrowing access become available from the "request services" menu, where appropriate. Such requests are transmitted to the Library Membership Services staff for confirmation. Please note that, in some circumstances, a charge is payable for borrowing access. Please see http://www.ucl.ac.uk/isd/staff/admin_systems/services_system for further details about the services system.

For further details for the applicant, please contact the Departmental Personal Administrator at the Department you are visiting.
For further details for Departmental Administration staff, please see http://www.ucl.ac.uk/isd/staff/admin_systems/services_system

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Last modified 06 September 2012

 
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