1. The UCL family of libraries includes the Main Library, Science Library, Environmental Studies Library, Cruciform Library, Institute of Child Health, Language & Speech Science Library, RNID, and libraries at the Institute of Archaeology, Institute of Orthopaedics, Institute of Laryngology & Otology, Royal Free Medical Library and School of Slavonic & East European Studies, as well as the Special Collections department at Hampstead Road and the Wickford Store *.
2. This set of Library Regulations for use of UCL Library Services has been agreed in UCL's Library Committee. They form part of the Regulations for UCL; they supersede all earlier sets of Regulations for the use of UCL's family of libraries.
3. The Libraries will be open during those periods of the year and at times agreed in Library Committee and in consideration of local requirements. Parts of particular Library buildings may be open for shorter hours. In cases of severe weather or transport strikes, Library reserves the right to close at short notice.
4. The Library Committee shall have the power to modify these Regulations.
5. All persons using the Library shall be subject to these Regulations, to which users agree:
- students, in signing UCL's enrolment form, thereby agree to abide by the Library's Regulations
- on employment as a member of staff in UCL
- on completion of a valid membership form as an NHS or external user
6. The Regulations will be prominently displayed in all Libraries and on the UCL Library Services website.
7. All Library staff are empowered to enforce these Regulations.
8. The Director of Library Services or the Director's representative shall preserve order, and may impose sanctions or penalties for such breaches of these Regulations as are approved by the Library Committee and stated in the section on Penalties and Sanctions below. UCL's disciplinary procedures will be followed where appropriate.
* Footnote: The libraries at the Institutes of Neurology, Ophthalmology and at the Eastman Dental Institute are currently covered by local library Regulations: UCL Institute of Neurology Regulations.
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9. You must have a valid UCL Identity Card, an Identity Card issued by one of the institutions listed in (1) above, or by an NHS Trust or other NHS organisation with whom UCL has a Service Level Agreement, or a UCL Library Services Ticket to gain admission to the Library. Without such identification, you may come into the Library only to obtain it. Such identification must be your own, and you must show it in the Library upon demand by the Director of Library Services or the Director's representative.
10. The Director of Library Services will keep a register of everyone admitted to use the Library. Such users may consult items in the Library, and may borrow items if permitted by the following Regulations.
11. The categories of people entitled to register as borrowers (which includes reading privileges) are listed in Appendix A, and those entitled to register only as readers in Appendix B.
(including computer Cluster rooms)
12. You must not bring food or drink (save bottled water) into any part of the Library.
13. You must not smoke in any part of the Library.
14. Mobile phones may only be used in designated parts of the Library, except where they have been issued to NHS staff for communication regarding patient care.
15. You must maintain quiet and good order in the Library.
16. You may not reserve reading places.
17. The Director of Library Services or the Director's representative has the right to search bags brought into the Library.
18. You must not damage any Library property. This includes writing in or marking books and journals, and removing pages, labels or any part of Library materials.
19. You may apply to obtain items other than those on the open shelves through the Library's Stores or Interlending services. You may not remove certain items from the Library, and may only use some in designated areas of the Library.
20. In the case of a manuscript or item of particular value, you must complete and sign the appropriate reference ticket; you are responsible for such items as long as the ticket remains uncancelled.
21. You may only use the Library's photocopying, computing and other audiovisual facilities subject to the provisions of relevant legislation, including the Copyright, Designs and Patents Act 1988, EC Directives 93/98, 96/9 and 2001/29 (implemented by SI 1995/3297, 1997/3032 and 2003/2498) and the Computer Misuse Act 1990, UCL's Computing Regulations, and the licence agreements in place for particular materials.
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22. The Regulations below apply also to items obtained by or for you from other Libraries.
23. Before removing an item from the Library you must present it at an issue desk, together with your own valid borrower's ticket, to an authorised member of the Library staff who will record the loan; self-issue machines also require your own valid borrower's ticket before an item can be issued.
24. You must not borrow items using another borrower's ticket, unless you can produce their permission in writing.
25. You must return all items you borrow to the appropriate issue desk for Library staff to cancel the loan; you are responsible for the item until the loan has been cancelled. You may return items in the book boxes provided, but they remain your responsibility until the loan has been cancelled.
26. The Library's publicity materials state the number and types of items which borrowers may have on loan, as approved by the Library Committee.
27. The Director of Library Services or the Director's representative may at their discretion refuse to issue any item. If you wish to borrow an item of exceptional value or rarity you may have to pay a special deposit.
28. Library staff or users may recall any item on loan. The borrower of such an item must return it within the time specified in the recall notice. The Director of Library Services or the Director's representative may suspend this facility at their discretion.
29. The Library's publicity materials state the periods for which items may be borrowed, as approved by the Library Committee.
30. You will be liable to pay a fine if you return items late. The Library's publicity materials state the rates, as approved by the Library Committee. A fine can result in suspension of the right to borrow or renew books until the debt is cleared.
31. If you lose or damage an item you have borrowed, you must pay the full cost of its replacement (or repair or rebinding if this is possible), including staff costs.
32. You may not take any item belonging to, or on loan to the Library outside the United Kingdom, except with the special permission from the Director of Library Services or the Director's representative.
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The following are entitled to register as borrowers (which includes reading privileges):
- UCL staff, including Honorary Fellows and Fellows of UCL, and staff retired in UCL service:
- Other University of London staff
- Appointed Teachers of the University
- other members of the full- or part-time academic or academic-related staff employed within the University.
- UCL students registered for courses leading to a degree or a diploma of the University of London, or a diploma or certificate from UCL, and students registered in UCL as Affiliate students (except Category C).
- UCL Alumni, upon payment of a fee.
- Other University of London students, subject to Library Services' approval.
- those registered for an Intercollegiate course in UCL
- those studying towards an MPhil or PhD degree.
- NHS staff working in NHS Trusts or other NHS organisations with whom UCL has a Service Level Agreement.
- External borrowers:
- members of Societies who have deposited their libraries in UCL under agreements granting borrowing privileges.
- members of other institutions or organisations with which UCL has made agreements granting borrowing privileges.
- others who have applied in writing to the Director of Library Services or the Director's representative and who have been admitted at their discretion as borrowers on such conditions as they may specify
Borrowing from some small research collections, and of materials required for taught courses, may be restricted to members of UCL.
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The following are entitled to register only as readers:
- students registered in UCL as affiliate students (Category C).
- Internal University of London students studying for a degree (other than those mentioned above).
- graduates of UCL.
- members of Societies who have deposited their libraries in UCL under agreements granting reading privileges.
- members of other institutions or organisations with which UCL has made agreements granting reading privileges.
- Health care students on clinical placements in NHS Trusts or other NHS organisations with whom UCL has a Service Level Agreement.
- others who have applied in writing to the Director of Library Services or the Director's representative and who have been admitted at their discretion as readers on such conditions as they may specify.
Access to some small research collections, and to materials required for taught courses, may be restricted to members of UCL.
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SANCTIONS AND PENALTIES FOR BREACHES OF THE LIBRARY REGULATIONS
33. The current Library Regulations are at http://www.ucl.ac.uk/Library/regs.shtml.
34. If you break any Regulation, the Director of Library Services or the Director's representative will apply an appropriate sanction or penalty. If the breach is serious, persistent, or you fail to comply with the terms of a penalty, the relevant disciplinary procedure for staff, students or external users will be applied (see below).
35. You may be excluded from the Library, either temporarily or permanently, but normally only after the appropriate disciplinary procedure (see below).
36. Some or all of your Library privileges, such as borrowing, may be removed, either temporarily or permanently.
37. The Director of Library Services or his representatives have the power to confiscate food or drink found, or smoking materials being used, in the Library. Confiscated items will normally be left with the Library Attendant or Issue Desk at that Library site until it closes, when they will be disposed of.
38. Materials left in reading places overnight are liable to be removed. Library materials will be reshelved; personal property will be taken to the nearest Lost Property location.
39. Cases, coats and all other property left unattended outside Library entrances may be impounded; you may redeem such articles only after the attendant is satisfied that you are entitled to redeem them.
40. You will be liable to a fine for the late return of items you have borrowed from the Library. The rates are approved by the Library Committee and stated in the Library's publicity materials.
41. If you have not responded to reminders for the return of an overdue item (normally three), Library staff may assume that it is lost, and invoice you for the cost of its replacement. As well as the actual cost of the item, this will include a contribution towards the staff costs incurred. You must pay the latter even if you subsequently return the item, together with the fines which will have accrued.
42. If the breach of Library Regulations is serious, persistent, or you fail to comply with the terms of a penalty, the relevant disciplinary procedure may be applied. In the event of a breach, the following action will be taken:
- UCL students. You will be reported to the Dean of Students, and your enrolment or results may be withheld
- UCL staff. You will be reported to your Head of Department, who will consider implementing UCL's disciplinary procedures.
- Non-UCL students. You will be reported to the Dean of Students, who will correspond with your home institution.
- NHS Trust staff. You will be reported to the Director of Medical Education of your Trust.
- Other external users. You will be excluded from the Library and if appropriate, reported to the Director of the institution of which you are a member.
All money collected from fines and fixed penalties is added to general Library funds.
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Last modified 16 January 2012