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Teaching Staff Information

Getting started

Step 1: Complete this webform and the TLSS will set up a reading list and send you an email invitation to give you editing access.

Step 2: TLSS will send you brief instructions to get started and also offer you a short (20 minute) orientation session.

Step 3:You will receive an invitation by email from Talis Aspire. Please follow the instructions in the email. You will be asked to set up a profile - this takes just a minute. More details about the profile and what it is for are here. Once you.ve done this you will be able to start bookmarking and editing your lists straight-away.

Training documentation

If you need a reminder on how to use your lists, here is a ‘Quick guide’. Of course, it may be easier to telephone TLSS (details below) and we can talk you through the steps straight away.

Contact information


The service is supported by the TLSS:library-tlss@ucl.ac.uk 020 7679 2087 (ext. 32087)

June Hedges, Co-ordinator TLSS: j.hedges@ucl.ac.uk 020 7679 0106 (ext. 30106)


How do I link to a reading list from my Moodle course?

If a reading list has been set up for your course by the TLSS, then in Moodle switch on the ‘Library Resources’ block. This block contains a link called ‘Reading list for…‘ which will automatically link to the reading list with the same course code.

See how to switch on the ‘Library Resources’ block, here: http://www.ucl.ac.uk/library/integrate-moodle.shtml

If a reading list has not been set up, or if the link from Moodle does not work, please email us using the address at the bottom of this page.

I would like a colleague to also be enabled to edit this list

At the top of the reading list click the link ‘Invite List Publishers’: insert the UCL email address of your colleague and press ‘send’. They will be send an email inviting them to log in and accept this invitation, which will grant them editing rights to this list only.

Alternatively, email us your colleague’s name and their UCL email address, and we will arrange for them to have the same level of access as you.

Students cannot see the changes I have made

If you click ‘save changes’ the work you have done is only visible to you: return to the list and click ‘Publish’ to make the changes visible to your students.

Only part of the metadata has pulled through into the reading list. What can I do?

You can edit the record to add more data manually, using the drop-down menu ‘Add field’. Alternatively, paste the full bibliographic details into the ‘Library note’ field and when you have completed the list, press the button ‘Request review’. (See the next FAQ item ‘How will the library see the notes I have written for them…’).

How will the library see the notes I have written for them on the list?

When you have finished updating your list, click ‘Request review’ and this alerts TLSS to check your list. Notes regarding buying new books or other materials are forwarded to your Subject librarian immediately. TLSS will process any other notes, including requests to digitise material; they will also double-check that links to e-resources work.

Some links don’t appear to work from off-campus

From off-campus, journal websites will not always recognise you as a member of UCL. The easiest way around this is to access Remote Staff WTS which mimics on-site access:

You could also use the ‘SFX@ucl’ button, instead of the ‘web link’. This takes you via UCL library, which will recognise you and allow you in. You may be asked to sign in using your UCL id.

E-journal or pdf links don’t work

If a link to an e-journal or an e-book isn’t working, then begin with the advice for ‘off-campus’ access, above and try using the SFX@ucl button, or using Staff WTS to mimic on-campus access.

If a link to a course reading pdf is not working, please email us using the dedicated email address readinglists [at] ucl.ac.uk – and let us know if the reading is needed urgently.

I am having trouble linking to Westlaw and Lexis

Some databases are slightly more complex to bookmark from: please see our document ‘Bookmarking from legal resources’ for a step-by-step guide. Alternatively, when you bookmark the page, paste the full citation into the ‘Note to library’ field and ask TLSS to complete the link for you. (You need to click ‘Request review’ to alert TLSS to look at these notes).

I have a problem publishing the list

Very rarely there may be a technical hitch which is easy and quick for the software company to resolve. Send an email with full details to readinglists [at] ucl.ac.uk in the first instance.

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Last modified 10 April 2013

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