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Contact Us

Head of Membership 

Address

Mat Reynolds,
Head of Membership,
UCL Library Services,
University College London,
Gower Street,
London WC1E 6BT


Useful information


When can I register or renew?

Please note that it is only possible to register for or renew UCL Library Services membership between 09:30-17:00 Monday to Thursday and 10:00-17:00 Friday.

Membership Services

Information for non-UCL users

Specific information for external users

NHS employees

NHS logo

Members of staff working at affiliated NHS Trusts with whom we hold a Service Level Agreement are entitled to join as a library member and take advantage of our extensive range of resources and facilities. 

Full details on how NHS employees can use the library

UCL Alumni

Ex-students of UCL are entitled to re-join the Library. Reference access is free of charge; a borrowing ticket costs £50 p.a.

Applicants are required to register at one of the Library's Issue Desks when they first visit. To apply for membership, applicants must bring the standard proof of identity and address (see What do I need to bring with me? for details) as well as proof of their status: either

  • a UCL Alumni Membership card,
  • a UCL degree certificate, or
  • an official UCL degree results transcript.

Tickets are renewable but issued one calendar year at a time. A passport-sized photograph is required if you wish to borrow books but not if you only require reference access. The borrowing ticket allows up to 5 books at a time to be taken out.

See also:

Members of University of London colleges

Members of other UK and Irish universities

Students and staff from overseas universities

Visiting academic staff and research (doctoral) postgraduates from overseas universities are allowed free reference access to the Library throughout the year, for an academic year at a time.

Other students from overseas universities must pay to use the library. A day pass is £7, £20 per week or £30 per month. Longer-term rates are also available. Please contact the Head of Membership (details to the right) in advance with details of your proposed visit.

Taught-course students cannot access the law collection at all during term-time, even if they are willing to pay a fee.

Members of overseas universities are not allowed to borrow books.

See also:


M25 employees and research postgraduates

The M25 access scheme, despite being largely subsumed by the SCONUL access scheme, has been partially revived for number of institutions who, although members of the M25 scheme, were not able to join SCONUL because of their status.

Members of staff and research postgraduates from the following M25 Institutions can use and/or borrow up to 5 books at a time from UCL Libraries:

  • British Library
  • British Museum
  • Horniman Museum
  • Imperial War Museum
  • Institute of Development Studies
  • Natural History Museum
  • Royal Botanic Gardens, Kew
  • Royal Society of Chemistry
  • Science Museum
  • Victoria and Albert Museum
  • The Wiener Library Institute of Contemporary History
  • Wellcome Library

To register, applicants should bring their M25 institution staff/research student card, standard proof of address. Those applying for borrowing access should bring a passport sized photograph.

See also:

Learned Society members

UCL-affiliated Learned Societies

The following Societies have deposited their collections at UCL and their members are entitled to join the Library and borrow books. Although we have lists of some Societies' members, applicants should, if at all possible, bring in some correspondence or other proof of membership from their Society, in addition to the standard proof of identity and address (See What do I need to bring with me? for details). A passport-sized photograph is also required for borrowing tickets. If applying by post you will also need to complete a library application form.

Members of the following Societies are entitled to reading tickets, but are not allowed to borrow books:

However, Royal Statistical Society members have the option of paying a £50 annual fee for a borrowing ticket.

The Filtration Society is removing its collection from the Library and members are no longer eligible for a ticket.

Further information is available on where in the library the Societies' collections are kept.

See also:

All other users

Information for UCL users

Degree level students and full contract staff (including honorary staff)

Degree level students and "full contract" staff (including Honorary Staff) are eligible to use and borrow books from the various Library sites but must:

  • Be properly registered with the appropriate central body (eg. Registry for students, UCL HR for staff)
  • Have obtained a valid UCL ID card from UCL Security Services
  • Bring their valid UCL ID each time they visit

Registration for such UCL students and staff is completed automatically, without the need for a specific library registration visit. An appropriate record is loaded into Library Services computer systems from the relevant central body. UCL ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

Writing-up, re-sitting and intermitting students

Depending on the particular circumstances, further library access maybe available. Please contact the Membership team for more information: lib-membership@ucl.ac.uk

Visitors to UCL departments

Access to UCL Library Services can be arranged for most visitors to UCL academic departments. Such visitors should be appropriately recorded on the UCL Services System by the relevant departmental staff member, who will allocate the appropriate title and duration to the visitor. Registration via the Services System also allows Departmental Administrators to request the required UCL ID cards, plus any additional services (such as computer access, telephone access etc) at the same time as arranging library access.

Once a registration is made, an appropriate record is loaded into the Library Services computer systems from the Services System. UCL Visitor ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

People with Departmental Visitor status are granted reference only access to the UCL Library collections as part of their services system registration. Deparmental Services System users can request request borrowing access for the visitor and options to request borrowing access become available from the "request services" menu, where appropriate. Such requests are transmitted to the Library Membership Services staff for confirmation. Please note that, in some circumstances, a charge is payable for borrowing access.

For further details for the applicant, please contact the Departmental Personal Administrator at the Department you are visiting.

For further details for Departmental Administration staff, please see The UCL Services System.

Short-course, continuing education and summer school students

Students on UCL-run short courses, continuing education course or summer schools are also eligible for entry onto the UCL Services System in the same manner as departmental visitors. Such students should be appropriately recorded on the UCL Services System by the relevant departmental staff member, who will allocate the appropriate title and duration to the visitor. Registration via the Services System also allows Departmental Administrators to request the required UCL ID cards, plus any additional services (such as computer access, telephone access etc) at the same time as arranging library access.

Once a registration is made, an appropriate record is loaded into the Library Services computer systems from the Services System. UCL Visitor ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

Short course, continuing education and summer school students registered through the Services System are granted reference only access to the UCL Library collections as part of their services system registration. Departmental Services System users can request borrowing access for these students and options to request borrowing access become available from the "request services" menu, where appropriate. Such requests are transmitted to the Library Membership Services staff for confirmation. Please note that, in some circumstances, a charge is payable for borrowing access. Please see the Services System web pages for further details.

For further details for the applicant, please contact the Departmental Personal Administrator at the Department you are visiting.

Page last modified on 10 apr 14 16:40