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The Library Strategy 2005-10

Executive Summary
The revision of the Library Strategy identifies a high-level strategic plan which will inform the Library's development over the next five years.

The Library Strategy is informed by ten key objectives. These are:

  1. Learning and Teaching Support (paras. 13-25)
  2. Research Support (paras. 26-64)
  3. Supporting the Student Experience (paras. 65-85)
  4. E-Strategy Development (paras. 86-94)
  5. Widening Access and Participation (paras. 95-99)
  6. Fundraising Activities (paras. 100-104)
  7. Partnerships (paras. 105-112)
  8. Developing Library Services' Profile outside UCL (paras. 113-122)
  9. Continuing Staff Development (paras. 123-129)
  10. Planning, Resourcing and Communication (paras. 130-135)

The document identifies three key priorities in terms of its strategy - the:

  • Need for a radical refurbishment of existing library estate
  • Urgency in identifying a solution to the Library's role as a long-term archive of paper-based materials for learning, teaching and research
  • Identification of an E-Strategy to underpin all the Library's e-developments, particularly in relation to E-Learning

Library Services will prepare an annual Operational Plan, which will set out how the ten Key Objectives of the Library Strategy will be delivered.

Periodic reports on the Library's progress in implementing the Library Strategy will be presented to Library Committee.

Glossary

BL British Library
COOL PerStor Co-Operative Library Periodicals Store, an M25-led project to look at possibilities for regional collaborative storage of low-use journals
COPAC Online catalogue for the members of Consortium of Research Libraries (CURL)
CPD Continuing Professional Development
CURL Consortium of Research Libraries
EISD Education and Information Support Division
eUCLid UCL's online library catalogue
Ex Libris UCL's library management system
HE/NHS Higher Education joint with National Health Service
ICOLC International Coalition of Library Consortia
IIP Investors in People
INFORM25 Catalogue of 150 member academic libraries in the London area
JISC Joint Information Systems Committee
LIBER Ligue des Bibliothèques Européennes de Recherche
NHS National Health Service
Portal Website offering single entry point to a range of services
RAE Research Assessment Exercise
RLG Research Libraries Group
RLN Research Libraries Network
SCONUL Society of College, National and University Libraries
SHERPA-LEAP London part of a project working on Securing a Hybrid Environment for Research, Preservation and Access
SMART targets Specific, Measurable, Achievable, Realistic, Time-related targets
STM Science, Technology and Medicine
SUNCAT Serials Union Catalogue for the UK
VLE Virtual Learning Environment

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Vision

1. To support UCL as a global university, committed to excellence in research, learning, teaching and access; and to provide a clear strategic direction which will enable Library Services to deliver this Vision.

Aims

2. To provide an information infrastructure to enable UCL's research to be world class.
3. To offer a student experience which supports UCL's global outreach.
4. To develop library and information professionals who are innovative and can offer leadership to UCL and to the national/international library community.

Contexts

5. The new Library Strategy is being developed in the context of important changes to the nature of UK Higher Education and must take account of these developments.
6. The Library Strategy should, as a matter of course, be aligned with all existing and future UCL strategies and policies. The most important of these are the:

  • President's and Provost's White Paper for the Future of UCL
  • Institutional Learning and Teaching Strategy
  • International Strategy
  • European Strategy
  • Estates Strategy
  • Information Strategy
  • Information Technology Strategy
  • Widening Participation Strategy

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Political context

7. The development of the Research Libraries Network (RLN) will have a major impact on the Mission of Library Services nationally and internationally. UK research libraries will receive strategic direction from the RLN, and the RLN will have influence over new funding streams.
8. The development of the University of London's own Information Strategy will itself impact on UCL's provision for research (see http://www.ucl.ac.uk/library/uolstrat.shtml).

Market context

9. The changing role of the British Library (BL) will also influence the way provision for UK researchers will develop, particularly as it seeks to align its document delivery and archiving role with that of Higher Education.

Social context

10. The nature and expectations of the student body are changing as the real costs of their education become more transparent and as they bear an increasing proportion of these costs themselves. Part-time study, short courses and Distance Learning are becoming more prevalent in UK Higher Education.

Technological context

11. Rapid developments in Information Technology, e-Learning and the offerings of global Information providers provide a dynamic context with which the whole of UCL must engage vigorously to enhance its role as a global university.

The objectives of the Library Strategy

12. The Library Strategy is informed by ten key objectives. These are:

1. Learning and Teaching Support (paras. 13-25)
2. Research Support (paras. 26-64)
3. Supporting the Student Experience (paras. 65-85)
4. E-Strategy Development (paras. 86-94)
5. Widening Access and Participation (paras. 95-99)
6. Fundraising Activities (paras. 100-104)
7. Partnerships (paras. 105-112)
8. Developing Library Services' Profile outside UCL (paras. 113-122)
9. Continuing Staff Development (paras. 123-129)
10. Planning, Resourcing and Communication (paras. 130-135)

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Objective 1: Learning and Teaching Support

13. Library Services is, and will continue to be, the main source of information provision for students at UCL on taught courses. As such, UCL must strive to be (as far as possible) self-sufficient in terms of providing for the needs of all taught course students up to taught Masters' level.

Collection Management

14. The development of a revised Collection Management policy (see http://www.ucl.ac.uk/library/cmp.shtml) has enabled the Library to identify current needs from colleagues in academic Departments in terms of taught course provision. This policy will be kept under continuous review to reflect the changing emphases of UCL's academic provision and recruitment of students.
15. The paper-based collections housed in Library Services are one of the assets of UCL. Library Services will continue to develop these collections to support academic Departments in delivering the curriculum to students.

E-Learning

16. A major development within UCL has been the rollout of a campus-wide Virtual Learning Environment (VLE). Library Services is already an established user of this technology. It will continue to develop its partnership with academic departments to utilize this technology where academic departments use the VLE to support their delivery of the curriculum.
17. The Library will further develop the Teaching and Learning Support Section within Library Services with new staff and services to support UCL's emerging E-Learning strategies.
18. The expected delivery of a blanket digital licence by the Copyright Licensing Agency in 2005 will remove a significant impediment to the construction of digital readings and study packs for taught course provision and enable UCL to move forward in this area with confidence.
19. With growing support from academic Departments, Library Services will seek to digitize the Teaching Collections housed in Library Services. The results of this work will be evaluated and plans for future work agreed.

The Self-Service Library

20. Library Services will continue to expand the concept of the ‘Self-Service' Library within the UCL family of libraries to allow users the greatest flexibility in the way they interact with information resources and library professionals. New services will be introduced to support this form of outreach.

Conservation

21. Conservation of paper materials is fundamental to the ability of the Library to deliver taught course support to students.
22. In this context, Library Services will review its expenditure on this budget head and draw up an explicit Conservation Strategy for paper materials, to guide its spending and priorities.

Special Collections

23. Library Services holds rare books, manuscripts and archives of enormous academic value, which are comparatively little used by academic departments in their teaching.
24. Library Services will draw up an explicit Strategy for embedding Special Collections materials in taught courses in UCL.
25. The Library will also review its own arrangements for maximizing synergies between Special Collections and Subject/Site Librarians within Library Services.

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Objective 2: Research Support

26. Library Services is committed to supporting UCL's research activities as a university of global significance in terms of its research outputs and partnerships.
27. In terms of Science, Technology and Medicine, provision will be made by Library Services in partnership with academic Departments and will usually be in e-formats.
28. For Arts, Humanities and many areas of Social Science, Library Services will continue to enhance its own collecting activities in paper, which is the overwhelming format for the delivery of research materials in these disciplines.
29. UCL will continue to look to other libraries in London to enhance its own provision, particularly the libraries of the University of London Research Library Services and the British Library. In the University of London, this will build on the strong academic links between UCL's academic departments and the Institutes of the School of Advanced Study.

Cataloguing Operations

30. Library Services will continue to contribute its records to COPAC (see http://www.copac.ac.uk), which will form the hub of a national Union Catalogue of Books, to Union List of Serials for the University of London (see http://www.inform25.ac.uk/ULS/) and to the new SUNCAT, the national Union Listing of Serials. Records in UCL's local catalogue eUCLid will continue to be available as part of the regional Inform25 (see http://www.inform25.ac.uk/) distributed catalogue. In this way, Library Services will heighten UCL's profile in regional, national and international contexts.
31. In terms of eUCLid, Library Services will introduce Authority Control into its public catalogue, to enable researchers to locate materials more easily.
32. The Library will also undertake a study on introducing script-based cataloguing into eUCLid for non-Roman scripts, thus supporting UCL's international outreach to researchers across the globe.
33. The Library will build on the revision of its Strategy for The Catalogue of the Future (see http://www.ucl.ac.uk/library/retro.shtml) and identify funding to retrospectively convert card catalogue records outside eUCLid into machine-readable form.
34. A Cataloguing Policy Committee will be formed to establish and agree common standards and procedures for cataloguing and metadata UCL-wide.

Collection Management

35. In terms of its collecting activities, the research strengths of UCL Library Services are laid down in the Collection Management policy (see http://www.ucl.ac.uk/library/cmp.shtml).
36. In the context of the Research Libraries Network, Library Services will continue to develop agreements in Collaborative Collection Management with libraries who hold cognate collections in identified subject areas, or with the British Library as the UK's national library.
37. UCL's custodianship of such collections is a significant attraction for overseas researchers and academics to use Library Services and to initiate a longer-term relationship with the institution.
38. Such collaborative agreements will only be made where the interests of UCL's researchers are served in this way.
39. Much of this development work will be through collaborative projects, on a regional, national and international basis.

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Archiving responsibilities

40. In the context of both the RLN, the developing role of the British Library in the legal deposit of e-materials under copyright, and commercial providers, Library Services must examine its role as a paper and electronic archive and identify the correct role for itself which will support research, learning and teaching at UCL.
41. In terms of digital curation, this work will be led by the Library's Preservation Officer who, building on international good practice, will identify the role for UCL Library Services in this area.
42. The Library's Store at Wickford has expansion space for 6 more years' growth of paper materials, after which it will be full.
43. The problem of lack of storage space is not unique to UCL. Indeed, it is common to all research libraries in the United Kingdom.
44. As an urgent priority, research libraries and the British Library are working together to identify future responsibilities for archiving e- and paper products. In the former case, this work is being undertaken in collaboration with the JISC's Journals Working Group.
45. Two projects are studying the potential for collaborative storage solutions - one led by Consortium of Research Libraries (CURL), including the British Library, and a regional project led by the M25 Consortium called COOLPerStor. These studies are looking at options for collaborative storage of low-use journals and the results will have a major influence on UCL's future development.
46. Once the results of the studies are known, Library Services will identify whether to seek additional storage space at Wickford, or whether to collaborate on storage solutions with other research libraries.
47. It is imperative that UCL identifies a longer-term solution to its storage problems in the next three years, to allow time for plans to be implemented before the Wickford Store is full.
48. Such solutions as are identified will not come without costs, which must be factored into the Library's future budget round each year.

Digitization

49. Library Services will digitize discrete collections of its materials to support research and will bid to external funders to achieve this end.
50. Library Services will note international work being undertaken to identify standards for digitization activity and ensure that its own work is aligned with this body of knowledge.
51. Given the growing offerings from commercial providers, digitization of rare or unique materials held locally will be the priority for such work in UCL - especially if they are of importance to research or to the university's public image.

Special Collections

52. The collections of rare books, manuscripts and archives are under-used as a research resource in UCL.
53. Library Services will seek to embed use of the materials in research provision through the compilation of a Strategy to address this need.
54. The Library will also review its own arrangements for maximizing synergies between Special Collections and Subject/Site Librarians within Library Services.

Preservation

55. A Preservation Policy has been compiled by Library Services which outlines the context in which preservation activities are undertaken by the Library.
56. The Preservation Policy will be reviewed, to address more explicitly issues around the digital curation of the Library's e-resources.
57. The Library will develop and publish an explicit Strategy for Preservation, showing how the aims and objectives of the policy will be implemented.

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E-Prints and E-Theses

58. Library Services is leading pan-London developments through its leadership of the SHERPA-LEAP consortium (London E-Prints Access Project), testing alternative forms of dissemination for research output.
59. The E-Print repository at http://discovery.ucl.ac.uk is a showcase for UCL's research, both nationally and internationally.
60. Future development work on E-prints will seek to align this work with UCL's Research Publications database and its institutional RAE activity.
61. In collaboration with the Registry, Library Services will establish an E-Theses service alongside its E-Prints work, where the digital version of approved research theses will be made available in an Open Access Environment.
62. This work will be aligned with national work on E-Theses in the UK and with developments in Europe.
63. Library Services will also assess the role of its repository as a long-term digital store to house, and curate, UCL's research, learning and teaching objects.
64. The Library will compile a Strategy for the future development of its e-repositories.

Objective 3: Supporting the Student Experience

65. Changes in the UK Higher Education environment have led to an increased emphasis on the quality of the student experience. This is important as it is a major driver in students developing a lifelong relationship with UCL. Library Services must seek to enhance and add value to such an experience.
66. Library Services will identify service standards for all its core services to users and measure its performance against these targets.
67. There is an urgent need to refurbish significant parts of the Library's estate and the Library will revise its Estates Strategy (see http://www.ucl.ac.uk/library/estates_strat.shtml) to accomplish this.
68. The creation of the Panopticon, a new building for SSEES and enlarged buildings/spaces for library collections at the Faculty of the Built Environment, the Department of Human Communications Science, the creation of a joint HE/NHS Library at Stanmore, the creation of new library spaces for the libraries of the Institute of Laryngology and the Royal National Institute for the Deaf, and the fusion of the stock of the Boldero into the Cruciform Library represent important opportunities to improve the physical environment for learning and teaching in UCL.
69. The complete refurbishment of the Main Library in the Wilkins Building and the Science Library in the DMS Watson Building are urgent priorities, since neither was purpose-built as a Library.
70. The Library will seek to build on improvements to the ground floor of the Science Library by looking for extra space once the Petrie Museum has moved to the Panopticon, and for adding extra floors on top of, and around, the existing Science Library building.
71. Phase 1 of the refurbishment of the library spaces in the Wilkins Building is already underway.
72. Library Services will work with academic departments to ensure that library estate is developed with the needs of the curriculum in mind, e.g. whether to provide group study spaces, the introduction of increased connectivity to individual work spaces in Library Services, and the provision of quiet study space for users.
73. The Library must gain further open-access space for its collections and services in the main quadrangle as this is a service highly prized by users.
74. The complete refurbishment of the Main Library is a major plank of The Campaign for UCL and is a priority in terms of fundraising with the Development and Corporate Communications Office.
75. The Provost, the Library Committee and Director of Library Services will keep under review the need for a new, single-site Library for UCL. Such a review will consider specifically the possibilities of suitable space

Information Skills training

76. Library Services has taken a lead in UCL in using the VLE to deliver Information Skills training to UCL students.
77. In the Medical School, for example, such training by the Library is embedded as part of the curriculum.
78. The Library's outreach in this area will continue and the Library will produce a costed Strategy for extending such programmes to all academic Departments in UCL.

Student recruitment

79. Through the excellence of its research collections and public services, Library Services can help attract overseas students to UCL as a place to study.
80. Library Services will continue to advertise its strengths in these areas through its own publicity materials and through UCL's recruitment literature.

The changing profile of student recruitment

81. As UCL extends its recruitment of students at postgraduate level, Library Services should be represented in fora where such decisions are made.
82. An increase in the number of taught postgraduates, or in students undertaking part-time study, will have a dramatic effect on the nature of library provision, from the numbers and range of core texts purchased to the services which the Library must offer to support such students. Library Services will work in partnership with academic Departments to align its provision with the changing profile of student recruitment.
83. Library Services has amongst its staff library professionals with an impressive range of language skills. Such skills can be utilised by UCL as it recruits home and international students and should increasingly be utilised once students are in UCL for their course of study.

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Opening Hours

84. To enhance the student experience, Library Services will work with the Students Union to understand the needs of all students for extended opening hours.
85. Bids will be made to UCL for funding to extend library opening hours, noting developments in other London universities where such extended hours are already available.

Objective 4: E-Strategy

86. Library Services has one of the best-developed electronic libraries in any UK university. Given the dispersed nature of UCL's academic provision, e-delivery to the desktop is often the best way to support learning, teaching and research.
87. Building on this success, the Library will develop an E-Strategy to underpin the whole of its operations in the digital environment.
88. The Library's ability to deliver electronic services depends on the provision of a robust computing infrastructure. Working with the Information Strategy Committee, Information Systems and Media Resources, the Library will lobby UCL to devote more resource to the development of a modern, sustainable infrastructure for all UCL staff and students.
89. The Library will work with the Information Strategy Committee (see http://www.ucl.ac.uk/eisd/strategy/ for UCL's Information Strategy) to align the development of portals with existing tools to support learning, teaching and research across UCL.
90. A major part of the Library's new E-Strategy will be to identify to what extent Library Services can dispense with paper and rely on electronic delivery only to support staff and students. In a large measure, this is bound up with discussion on the future role of UCL Library Services as an archive (see paras. 36-43).
91. The E-Strategy will explicitly address the feasibility of the digital archiving of publications and the costs of doing so. It will also seek to identify responsibilities for such archiving, which will often be on a national or international basis.
92. The production of management information to support service delivery is an area which Library Services needs to develop. Library Services will review its internal business processes to ensure that it is recording electronically the correct information in the most effective way.
93. Management information software, the Aleph Reporting Centre, will be purchased from Ex Libris, the supplier of the Library's library management system, to support this development.
94. A robust framework will be developed for identifying management information needs in the Library to support the Library Strategy and the Library's Operational Plan.

Objective 5: Widening Participation

95. Library Services has an important role to play in supporting UCL's Strategy for Widening Participation.
96. The location of Special Collections in the Panopticon will provide a prominent place for this library department to engage with visitors to the building, and to engage in outreach activities to schools.
97. Reader Services will also continue to develop outreach activity to visitors to UCL Library Services.
98. Library Services will seek full membership of all UCL committees which deal with Widening Participation.
99. The Library will produce a costed Strategy for its Widening Participation activities, which will be aligned with UCL's institutional work in this area.

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Objective 6: Fundraising activities

100. The Library's work on fundraising activities will be channelled through its new Fundraising Committee, which represents a partnership between the Library and the Development and Corporate Communications Office.
101. A Strategy to set the aims and objectives of its fundraising activities will be prepared and signed off by the Fundraising and Library Committees.
102. Fundraising is not an end in itself, and the objectives of the Library's fundraising work should be dictated by its overall strategic aims and objectives identified in the Library Strategy.

103. The same is true of project bids which the Library regularly makes to external funding rounds.
104. The Library's principal activity in this area will be to support an enhanced student experience through the complete refurbishment of library spaces in UCL.

Objective 7: Partnerships

105. In the changing Higher Education environment in the UK, it is impossible for Library Services to deliver its Mission alone. A key factor in the Library being able to deliver its Library Strategy and Operational Plan will be its ability to develop partnerships with libraries and library organisations around the world.
106. The Library's key external partnerships are identified at http://www.ucl.ac.uk/library/partners.shtml. These partnerships will be reviewed by Library Services to ensure that they are linked to the objectives of the Library Strategy.
107. Within UCL, Library Services will continue to develop its partnerships with academic Departments, principally through its subject librarianship structure, which UCL pioneered in introducing into the UK in the 1930s.
108. Library Services will continue to develop its major strategic partnership with the National Health Service. All UCL's medical/health science libraries are joint HE/NHS libraries and support the Mission of the National Health Service in clinical practice, clinical governance, research and patient care.
109. Library Services has encapsulated its partnership working with the NHS through the signing of a Service Level Agreement between UCL and the NHS bodies with which UCL Library Services is associated.
110. Through the mechanism of the Service Level Agreement, a Workplan will be identified to improve yet further levels of service, underpinned by appropriate funding from the NHS.
111. In terms of support services, Library Services will further develop partnership working with the departments in the Education and Information Support Division. Regular termly meetings with EISD and the Directors of each department will be held. A principal purpose of such meetings will be to identify opportunities for joint research and development to help UCL deliver on its key institutional objectives.
112. New partnerships will be developed between Library Services and publishers/library suppliers. The aim of such partnerships will be to identify opportunities for research and development which will help Library Services deliver its Library Strategy and Operational Plan.

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Objective 8: The Library's national and international profile

113. The development of the Library's national and international profile must be securely linked to the Library Strategy and its Operational Plan.
114. The Library has an important role to play in supporting UCL's International Strategy through helping to raise the profile of UCL as a global university.
115. Library Services will also identify its role in supporting UCL as it embraces the Bologna process for undergraduate and postgraduate degrees in Europe.
116. Library Services will also support international students in UCL through developing guidance and support services, rooted where possible in the linguistic expertise which the staff in Library Services can provide.
117. The Library will also seek to support UCL's students who are studying abroad by identifying key library partnerships, which will benefit UCL's students.
118. In terms of partnerships, CURL (the Consortium of Research Libraries; see http://www.curl.ac.uk/) the global Research Libraries Group (RLG; see http://www.rlg.org/) and LIBER (Ligue des Bibliothèques Européennes de Recherche; see http://www.kb.dk/guests/intl/liber/) are of importance in this respect.
119. The Library participates actively in the annual Fiesole meetings of librarians and publishers, which seek to identify partnerships to meet the needs of learners and researchers.
120. The ICOLC meetings (International Consortia Of Library Consortia; see http://www.library.yale.edu/consortia/) are increasingly important as a means whereby UCL Library Services can actively engage with publishers over the escalating cost of book and journal provision, and the growing number of alternative means of publication and dissemination.
121. Special Collections within the Library will seek Designation status for the collections which it houses. Designation requires a strategic vision which will enable the Library to reach the highest standards of care and promotion for its holdings, underlining the national importance of UCL's collections for research, learning and teaching.
122. Library Services will benchmark itself against key global universities, in line with UCL's International Strategy, in order to develop its stock and services.

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Objective 9: Continuing Professional Development

123. The staff in Library Services are a great asset, whose dedication and loyalty to the service are without question.
124. Through past work, Library Services considers itself to be a training-led organization by virtue of the emphasis it places of Continuing Professional Development (CPD).
125. In the electronic environment, UCL Library Services must continue to skill and re-skill its staff to enable library colleagues to act with confidence in the new digital world.
126. The Library's CPD Strategy (https://www.ucl.ac.uk/libnet/structure/policies/staff/ on the Library's Intranet) will be revised and regular Training Needs Analyses on behalf of library staff will be performed.
127. The present structures for supporting CPD, through the Library Services Staff Development Group, will be reviewed.
128. UCL's annual Staff Review process will continue to be used by the Library as a means to identify skills and competencies within the Library and to articulate individuals' training needs.
129. The Library will investigate Investors In People (IIP) as a charter mark for the excellence of its staff training activities.

Objective 10: Planning, Resourcing and Communication

130. It is important that Library Services has input into the development of all major UCL strategies and policies. The Library has a presence on every UCL site where there is academic activity.
131. All planning in Library Services will henceforth be ‘joined up'. There will be three distinct, but interlinked, levels of strategy and planning:

  • the Library Strategy, which will be reviewed every five years
  • the Library's Operational Plan, which will develop annually to deliver the objectives of the Library Strategy
  • Library Group Work Plans, which will develop annually to deliver the Library's annual Operational Plan

132. It is important that all library staff and Departmental and Faculty Library Committees have an opportunity to have input into this tripartite strategic and planning process.
133. Henceforth, all developments need to be costed and resources assessed before change can be implemented.
134. At each level of the tripartite planning structure, there need to be SMART targets against which progress can be measured.
135. The Library will re-institute an annual Report to Library Committee, and so to UCL, where its progress against the objectives of the Library Strategy and its Operational Plan will be measured.

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Success Criteria

Success criterion Critical success factor How measured?
Library Services represents Value for Money for UCL % of library budget spent on materials and staff monitored each year Benchmark Library's budget against SCONUL and Consortium of Research Libraries (CURL) figures
Robustness of services Users are happy with services provided User attitudes assessed each year in web-based Library survey
Quality of service Standards of service continue to rise Outputs/outcomes measured against Service Standards agreed by Library Services
Library estate enlarged to meet expressed needs Amount of open access shelving has increased Monitor amount of open access shelving in terms of linear metres
Library estate refurbished to a high standard Accommodation which meets the needs of researchers, taught-course students and NHS users provided Compare library accommodation with European universities of similar standing to UCL
Innovative nature of e-services E-Strategy developed which plots developments in UCL over the next 5 years Benchmark UCL's e-provision with global competitor universities
Tensions over long-term role of Library as archive resolved Agreement reached nationally/regionally on archive responsibilities De-duplication of low-use STM paper journals becomes embedded
Ever more highly skilled staff employed All staff are skilled to perform their roles with confidence Annual appraisal identifies opportunities for development


Risk Analysis

Risk Probability
(1-5)
Severity
(1-5)
Score
(P x S)
Action to prevent/manage Risk
Lack of leadership in Library Services 2 5 10 Key members have a designated back up
Lack of finance to support developments 4 5 20 UCL eliminates budget deficits
UCL technical infrastructure inadequate to support new developments 3 5 15 UCL must invest in technical infrastructure as a priority
Library estate cannot be enlarged/refurbished 5 5 25 UCL must give highest priority to library developments
External suppliers cease to trade 3 5 15 Monitor scholarly communications developments to predict outcomes
New raft of underpinning Library Policies and Strategies fail to materialize 1 5 5 Library's senior management oversees production
Library fails to recruit or retain skilled staff 3 5 15 Library restructures posts to create opportunities

1 = Low
5 = High

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Impact Analysis

Area of impact Nature of impact Resource implications
Provost, Library Committee and Director/Deputy Director of Library Services Assess need for new, single-site Library Time, space, money
Director of Library Services Monitor implementation of Library Strategy and annual Operational Plan Time
Library's Senior Management Team Oversee writing of new Policies and Strategies; and success of annual Operational Plan Time
Library's Team Leaders and heads of sections/units Implement annual Operational Plan Time, space, money
Vice-Provost (Academic and International) Oversee and advise on Library Services' delivery of new 5-year agendas Time
Other Vice-Provosts and Pro-Provosts Give advice to Library Services in their areas of expertise and responsibility Time
Director of EISD and constituent Departments Advise Library Services on technical and pedagogic developments; and provision of technical infrastructure which underpins Strategy Time, space
Estates and Facilities Work as a partner with Library Services on estate developments Time, space, money
Graduate School Advise Library Services in their areas of expertise and responsibility Time, money
Dean of Students Advise Library Services in his areas of responsibility and expertise Time
Registrar Advise Library Services in his area of expertise Time
Deans and Heads of Department Consultation with academic units will be constant over strategic issues Time
Members of academic Departments Continuing advice over development of UCL's curriculum and research outputs Time
Development Office A partner with UCL Library Services over fundraising initiatives Time, money
Finance Division Increased workload in response to Library's emphasis on costed planning in a UCL context Time, money
UCL Students Union Consultation over library developments Time
NHS Trusts and Strategic Health Authorities Increased workload as Library consults over SLA Workplan and bids for funding Time, space, money


Appendix 1: Library Services' Operational Plan

The Library's Annual Operational Plan

To be inserted.

This Plan will change annually as the Library moves to meet the objectives set down in the Library Strategy. Groups' annual Work Plans will be aligned with the Library's annual Operational Plan and the Library Strategy.

The Operational Plan will be inserted following ratification of the Library Strategy by Library Committee in 3rd Term 2005. It will contain SMART targets and performance will be measured against targets. The Operational Plan will be presented to the first meeting of Library Committee in the 2005/06 session.

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Last modified 8 June 2005

 
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