CONSTITUTION OF THE GRADUATE LAW SOCIETY, FACULTY OF LAWS, UNIVERSITY COLLEGE LONDON 2013-2014
This may hereinafter be called as CONSTITUTION OF THE GRADUATE LAW SOCIETY, FACULTY OF LAWS, UNIVERSITY COLLEGE LONDON.
For the purposes of this Constitution the following words will be defined as follows:
1.1 ‘Executive Committee’ refers to the executive committee as defined in Article 6 of this Constitution;
1.2 ‘Constitution’ refers to this constitution of the Society, and as may be amended from time to time in accordance with the proper procedures as laid down in this Constitution;
1.4 ‘Officers’ refers to the members of the Executive Committee;
1.5 ‘Members’ refers to the members of the Society;
1.6 ‘Society’ refers to the society as established by the Constitution;
1.7 ‘UCL’ refers to University College of London.
1.8 ‘LLM’ refers to the Master of Laws Programme whether full-time or part-time
within the Faculty of Laws, UCL.
The Society shall be referred to as the “UCL GRADUATE LAW SOCIETY”.
3. AIMS AND OBJECTIVES.
The Society has been set up to pursue the following as its aims and objectives:
3.1 to promote social discourse and to create opportunities for cross-cultural exchange between members (e.g. by organising conferences on legal issues as well as trips to museums, concerts and theatres);
3.2 to promote friendships, contacts and networking between Members;
3.3 to promote relationships and co-operation between law firms and Members;
3.4 to set up and maintain an alumni directory designed to meet the Member’s requirements;
3.5 the Society will ensure that it strives to fulfil these aims and objectives in the course of the academic year.
4. STATEMENT OF INTENT.
4.1 The Constitution, regulation, management and conduct of the Society shall abide by all UCL Union Policy, and shall be bound by the UCL Union Constitution, the Club and Society Regulations and Good Practice Guidelines;
4.2 The Society stresses that it abides by the UCL Union Equal Opportunities Policy, and that the Society regulations pertaining to membership of the Society or election to management of the Society shall not contravene this policy.
5.1 UCL students reading for at least one of the LLM courses shall be members of the UCL LLM Society.
5.3 The Executive Committee may set such fees as it may deem appropriate for the participation in certain events of the Society.
6. EXECUTIVE COMMITTEE.
6.1 The Society shall be managed and administered by an executive committee which may exercise all the powers of the Society (the ‘Executive Committee’). The Executive Committee shall comprise of the President, Secretary, Treasurer, Events Officer, Employability Officer, Pro Bono Officer, Sports Officer and Student Academic Representatives both full time and part time, who shall each have the following responsibilities in addition to any other duties and obligations which may arise in the course of management and proper administration of the Society:
6.2 The President is responsible for:
6.2.1 ensuring that the Society achieves the aims and objectives of the Society as set out in the Constitution;
6.2.2 ensuring that each Officer meets his/her responsibilities;
6.2.3 organising, convening and chairing ordinary meetings of the Executive Committee;
6.2.4 liaising with the Treasurer in compiling an annual report which shall be fully compliant with the guidelines as set out in Annex I to the Constitution;
6.2.5 liaising with the Employability Officer in seeking sponsorship for the various events organised by the Society;
6.4 The Secretary is responsible for:
6.4.1 facilitating communication between the Graduate Office and the Executive Committee;
6.4.2 taking minutes of the ordinary and extraordinary meetings of the Executive Committee and diary it for future references.
6.5 The Treasurer is responsible for:
6.5.1 having care and custody over the financial recourses of the Society;
6.5.2 recording and documenting each and every monetary transaction of the Society;
6.5.3 compiling an annual report with the President which shall comply with the guidelines as set out in Annex I to the Constitution;
6.5.4 collecting the membership fee.
6.7 The Event Officer is responsible for:
6.7.1 promoting cultural diversity in the Society;
6.7.2 organising social and cultural events for the Members from time to time;
6.7.3 organising regular social gatherings;
6.7.4 organising end of term parties.
6.9 The Employability Officer is responsible for:
6.9.1 initiating, developing, and maintaining contacts and relations with law firms;
6.9.2 seeking sponsorship for the various events of the Society in cooperation with the President;
6.9.3 providing information to the Members, either personally or by organising lectures, regarding requirements for successfully procuring a position in the legal profession in England.
6.10 The Pro Bono Officer is responsible for:
6.10.1 arranging and organising a pro bono initiative for the Members of the
6.11 The Sports Officer is responsible for:
6.11.1 forming various sports teams among the Members of the Society;
6.11.2 organising sporting events for the Members of the Society.
6.11.3 conducting matches against various Law Schools.
6.12 The Student Academic Representatives, appointed pursuant to the regulations for UCL, shall be members of the UCL Graduate Law Society. Such student/academic representatives are responsible for:
6.12.1 developing and maintaining good relations with staff, societies and other affiliates of UCL (especially, but not exclusively, with the Faculty of Laws), the UCL Unions, University of London, the University of London Unions and the UCL Student Law Society;
6.12.2 seeking and maintaining an affiliation of the Society with the UCL Unions;
6.12.3 gathering information from LLM students as to their learning experience;
6.12.4 attending various meetings of boards at school, faculty and University level;
6.12.5 representing student consensus during meetings of the Student Staff Consultative Committee and other Board meetings attended;
6.12.6 providing feedback to students as to relevant issues discussed at Board Meetings.
6.13 Each Officer shall support his/her fellow colleagues, if and where appropriate, in meeting their responsibilities.
7. ESTABLISHMENT OF THE EXECUTIVE COMMITTEE.
7.1 Election of the Executive Committee shall be conducted at the commencement of each academic year and in any case, no later than the 15th day of October.
7.2 The Executive Committee shall be elected for such period of time terminating with the election of the next Executive Committee at the commencement of the following academic year. All full-time UCL students reading for an LLM degree at UCL during the particular academic year which the new Executive Committee shall be expected to serve shall have the following rights:
7.2.1 to vote in the election of the new Elected Officers;
7.2.2 to run for office.
7.3 The election of the Officers shall be conducted by the Director of Graduate Taught Programmes. Any decisions affecting the means, procedure and effect of such election which is not expressly accounted for shall be at the full discretion of the Director of Graduate Taught Programmes. The Director of Graduate Taught Programmes possesses full discretion to take all decisions as may be necessary to ensure a smooth election which provides a fair and just result.
8. MEETINGS OF THE BOARD.
8.1 The Board shall hold an ordinary meeting at least every other week. The President shall organise, convene and chair ordinary meetings.
8.2 If any one of the Officers deems it necessary to do so, s/he may organise, convene and chair an extraordinary meeting. If the Officer convening an extraordinary meeting is not present, the present Officers shall decide by consensus on the chairman of the meeting.
8.3 Each Officer shall strive to attend each meeting of the Board to the best of their ability.
9.1 The Board may pass all resolutions by a simple majority of the Officers present, unless otherwise indicated in the Constitution. A valid resolution cannot be passed, unless at least four Officers are present or the Constitution indicates to the contrary. However, the Board shall strive to proceed on a basis of dialogue and consensus at all times.
10.1 If an Officer wishes to resign, s/he must give written notice to the President and inform the Director of Graduate Taught Programmes.
11. RELIEF FROM DUTIES.
11.1 If an Officer continuously fails to meet his/her responsibilities as set out in the Constitution, s/he may be relieved of his/her duties by a unanimous resolution of the other Officers. However in all cases, there must have been some communication of this intention to the Officer in question, and s/he shall be given an appropriate opportunity to take remedial action where this is possible.
If an Officer (including the President) has resigned (pursuant to Article 10 of the Constitution) or was revoked (pursuant to Article 11 of the Constitution), the remaining Officers shall co-opt by unanimous resolution an Officer replacing the resigned or revoked Officer. Such resolution cannot validly be passed, unless each of the remaining Officers is present.