HPC Materials Chemistry Consortium

Application Procedure (last updated: 1st August 2017)


To become a full member of the Materials Chemistry Consortium (MCC), please contact Richard Catlow (Principle Investigator) and Scott Woodley (Project Manager). Applicants will: (a) have an academic appointment where he/she is eligible to apply as a PI for standard EPSRC funding; (b) provide a summary (two sides of A4 max) of HPC based research that they would like to conduct (now and in the future) and how this complements the remit of the Materials Chemistry Consortium; and (c) have an opportunity to give a presentation of their work to other members at the next convenient meeting (a good opportunity to establish new collaborations!). Full members can also request user accounts for their group. Typically, I refer to "full members" as "group leaders", whereas the term "MCC members" will also include their researchers who have access to our HEC resources (e.g., have an account on ARCHER). Please note that requests for HEC time will need to be justified later, following the guidelines given below. Note also, when there is an oversubscription of time resources, constraints on requests may be imposed on new members; a cap which will itself increase over time.

Time Requests

Three one-day meetings per year are typically held at UCL, although the smaller (6 month) allocation periods on phase 2 of ARCHER for HEC consortia may result in a change to the frequency of our meetings. During MCC meetings we redistribute our allocation of national HEC resources (CPU time for the next period) for both Tier-1 and Tier-2 HEC facilities, namely ARCHER and THOMAS, to full MCC members (group leaders), once submitted proposals have been assessed by the executive committee, and members at our meeting have had an opportunity to ask questions about the proposed work. Dates of our next meeting, along with deadline for submission of proposals, will be advertised on our main noticeboard (http://www.ucl.ac.uk/klmc/mcc).

Applications for national HEC time from each full member should be sent to me (Scott) as attachments of ONE email, either from the full member or from a member chosen from his/her group (who should also CC the application to the full member of the group). The application should consist of:
(a) one group summary form,
(b) a separate proposal for each project requiring HEC time, and
(c) a separate one page report (font 12, word or pdf document and please include a nice figure), which we can use in reports to EPSRC etc or online, for each project that was allocated 10M AU or more in our last meeting.
Please DO NOT change the formatting style used in (a) and (b). Note that the group summary aids my endeavours to provide lunch for those attending our meeting and, moreover, helps me keep track on data that EPSRC may require (publications and training of group members).
Incomplete group summaries or missing reports will invalidate submitted proposals.

Group summary form: There are essentially four sections to this form.
The first lists information about your proposals that I will cut and paste into the Summary Sheet. Under "Authors" include all but the name of the group leader (full member) and use bold font for those who need access to the time (group leaders will automatically have access to all their budget codes). In each theme, order proposals by size of request, largest first, and give the subtotals.
The second section is about members of your group. Note that each member of the group should be listed in full (hopefully next time updating this part of the form will be much easier/quicker).
In the next section I request information that will assist me when I need to report about how our access to HEC resources have helped members with their careers. Hence, I also require a few details about members who have: left your group; gained a degree; or have been promoted during the last period. For example, for members that leave your group can I have employment details of where they moved on to (job title and name of company or university); if they were a member of staff (PDRA) please also inform me which months/years they worked in your group; if they have graduated then please send me the name of the student, title of their degree, which university and the year it was awarded. For qualifications or staff leaving pre-2014, please put the details in the Group Summary Form (using the format in my examples). These details are kept here on our "password protected" part of the MCC website. For post 2014, please input the data directly into our google form (the link can be found here).
Section four is about dissemination of work that benefited from your membership of MCC. I no longer need updates on conferences attended where MCC supported work was disseminated (although I may in the future ask for details of invited / prestigious presentations), but, for pre-2015, I do need publication details not already listed in this document. Such publications should contain an appropriate acknowledgment and reference to our EPSRC grant number! Please keep the same formatting so that I can simply cut and paste (note that I am happy to add the hyperlinks to DOI). Where a publication involves more than one group, please only list the publication within the group which consumed the largest number of AU. If UCL is unlikely to have access to the journal, please also send a pdf copy of the paper. For post-2014 publications, please enter the details directly into our google form (the link can be found here).
In the group summary template document, I have completed the various sections for my group (where I have also created a few new colleagues and assumed papers 9-11 are not yet listed in order to demonstrate what I am after). Please keep the same formating as you update/remove my answers!
Please note that the change to Google Forms should enable you more control. Any member of your group can submit the data, after which you will receive an email that will contain a link that you can use later if you need to update this data (I would keep the links to destinations/qualifications for each of your members and, if details correct, delete links to publications).

Proposals: please update the red text and then change this text to black and remove instructions given in a blue font. Remember to choose an appropriate theme (see below) for each project and rename the proposal documents, before sending, using the convention:

{theme code}-{group code}-{rank}.doc

The theme codes are listed below; the group code is typically the first three letters of the Group Leader (i.e. the full member); and the rank (which use to be the last three letters of your choice). The latter helps members who want to have more than one project in a particular theme; please use rank=1 for the your proposal with the largest request in that theme, 2 for the next, and so on.
Time will be allocated to the budget code:

e05-{theme code}-{group code}

Note that I upload a summary and all proposals within the restricted part of our website before the meeting (and previous documents provide examples of what is expected!). Please check the summary I upload onto the website to ensure that your projects are listed correctly (only the Group Leader and names listed in bold will be given access to allocated time).

Reports: please name the word or pdf file using the same file name ({theme code}-{group code}-{three letters of an investigator}.doc or .pdf) assigned to your original proposal (see the webpage containing proposals for our last meeting!!).

Remember, for each proposal one of the named applicants must be present at our meeting - hopefully the project leader (full member), but we understand this is not always possible - to answer any questions put forward by other members. For large time requests, we may ask for one of the named applicants to give a short summary of the proposed work or a short presentation.

Please also note, when redistributing time, any unused time that was previously allocated at our last meeting will typically be taken back.

Current themes for the ARCHER and THOMAS service

Catalytic Science
Energy Generation and Efficiency
Energy Storage
Nano and Defect Structures
Organic and Soft Matter
Surfaces and Interfaces

complete list
Theme code


Old themes employed on the HECToR service

Environmental materials research
Materials for energy technology
Nano and defect chemistry
Quantum Devices - Modelling of Quantum Optical Devices
Surface and interfacial science

complete list
Theme code