Document versioning
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Silva enables Authors to manage several versions of one document.
Version management allows:
- reviewing older versions of content
- comparing different versions side by side
- reverting to older versions of content
- removing selected older versions
It is possible to have the following versions of a document:
- published: one only
- approved/unapproved: one only
- pending: one only
- last_closed: one only
- closed: multiple versions
An Author can choose which version of a document will be used as the initial content for a new version. It may be that the last editable version contains less correct information than the version before that. Alternatively it may be a new version of the document is needed that looks more like an older version.
Accessing version management
Navigate to the document you wish to edit. Document versioning is managed in the Publish screen of a Silva document. (Fig. 1)
Fig. 1. Click Publish Screen to access document versioning
Click on the publish tab, scroll down to view the version management area for your document. (Fig. 2)
Fig. 2. Version management area
The
first column in the manage versions area contains the version
identification number, the second the creation time, the third the
publication time (if that version was published), the fourth the
expiration time (if set), and the last the status of the version. The
version status can be:
- draft (red): the version can be edited
- pending(yellow): approval has been requested but has not yet been granted
- approved (green): a chief editor has approved the content but the publication date hasn‘t passed yet
- published (blue): the document is viewable by the public
- last_closed or closed (grey): the document is not in use anymore, where last_closed means it‘s the most recent unused version
Page last modified on 01 may 13 14:17
