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Outlook 2010 - Signatures

Please note: If you create a signature in Outlook 2010, it will not appear when you use the Outlook Web App (OWA). You will need to create a separate signature in OWA.

To create a signature

1. In a new message window, in the Include group, click on the Signature button and select Signatures...

Signature button

2. In the Signatures and Stationery box, click on the New button and type in a name for your signature.

New signature

3. Type in the details of your new signature.

4. At this point you can create another signature by clicking on the New button, or click OK to exit the Signatures and Stationary box and save your changes.

To insert a signature manually

1. In a new message window, in the Include group, click on the Signature button.

Signatures list

2. Any signatures that you have already created will appear in the drop down list. Select one of these to appear in your message.

To insert a signature automatically to all messages

1. In a new message window, in the Include group, click on the Signature button and select Signatures...

2. Under Choose default signature, next to New messages, click on the down arrow and select your signature.

This signature will now be added to all new messages.

You can also choose to add your signature to messages that you reply to or forward by selecting your signature next to the Replies/forwards option.

Signature default options

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Page last modified on 27 jan 11 11:12