- I want to record an event, not a lecture, what do I need to be aware of?
- How much extra work does recording involve?
- Will students stop coming to my lectures?
- How will this benefit lecturers?
- How will this benefit students?
- What about copyright of materials included in my lecture?
- How do I publish my lectures?
- Can my lecture be edited?
- Does a video of me have to appear in my recorded lectures?
- If I share a lecture slot will I have control over my part of the recording?
- What do I have to do if I want to record a guest lecturer?
- Do I have to do anything differently to ensure the recording is easy to use?
- How long will my lecture(s) be stored?
- How do I make my recordings available by default?
Lecturecast system is not currently available for the booking of special captures - e.g out of hours
events, conference proceedings etc will not be supported. Only events relating to taught programmes will be captured.
For Conferences, Symposia, Departmental Meetings, Special Interest Group Meetings, Panel Discussions, Guest speakers, High profile events - it's important to keep in mind that while perfectly adequate for normal lecture capture the system will not provide the production values some users may need for such events. The following bullet-points list some key limitations.
- Lecturecast is an automatic capture system that is based around a fixed pre-booked schedules, last minute changes of schedule that could occur throughout an event can not be accommodated
- Lecturecast recordings are not attended by technical staff (unless specific arrangements are made with AV) - it is the responsibility of the organisers to ensure for instance that speakers make correct use of the radio microphones provided and that the event timetable adheres to the timetable of scheduled recordings
- A single Lecturecast recording can not exceed 4 hours
- Only basic trim and cut editing may be done to the finished content
- No other audio or video can be added to the content after its capture
- The Lecturecast system by default uses the room audio system to capture audio from the radio microphone(s) and from the room's podium microphone (if installed).
- The video within the room is provided by a fixed position camera that does not track movement and can not be easily altered.
- The video quality is not high and is not suitable for prestigious events where capture of video is important
- The minimum notification for the recording of a special event should be 14 working days.
How much extra work does recording involve?
Very little, once a lecture has been scheduled for recording a lecturer simply has to clip on the radio microphone supplied in the theatre, ensure its turned on and deliver their lecture.
NB - lecturers making use of manual white boards should note that these are not captured effectively and the LTSS recommend the use of the supplied visualisers to capture lecture elements such as written mathematical exposition, drawings of molecule structure, ad hoc graphs etc.
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Will students stop coming to my lectures?
The experience of lecturers at UCL involved in the pilot phase of the project is that the capture of lectures has little or no effect on student attendance. Current research suggests that this is the general experience. However if for example a lecture is little more than the repeating of notes from a PowerPoint presentation it is probable that some students will choose to spend their time more efficiently i.e viewing the material on-line and saving the extra time spent on traveling to and from the lecture venue.
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How will this benefit lecturers?
Lecturers in other institutions have experimented with recordings to change the balance of their activities during contact time with students. For example using recorded lectures to deliver the informational elements of their teaching and following up with more discursive sessions.
Lecturers have used the system to review the structure and delivery of their lectures for professional development.
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How will this benefit students?
Students both at UCL and other institutions have reported a range of benefits including; revisiting complex material to ensure understanding, being able to clarify the use of unusual terminology or subject jargon (this can be especially useful for overseas students)and the ability to view lectures missed due to illness or unforeseen circumstances.
Guidance on this can be found on the Library's copyright pages for lectures, podcasts etc.
Can my lecture be edited?
Yes, but for only up to 30 days from the date of recording, simple web-based editing tools allow sections to be snipped from a given capture. Nothing can be added.
After 30 days the high resolution recording required for editing is removed from our servers to make space for newer recordings once this has happened the recording is no longer editable.
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Does a video of me have to appear in my recorded lectures?
No, the capture can either be configured not to include the presenter video or, if still within the 30 day edit period, an existing capture can be recreated without the presenter video (the audio will not be affected).
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How do I publish my lectures?
Once you have recorded a lecture or lectures you will need to attend a short (usually 45 min.) induction session with the LTSS. Following this session an account can be created for you on the Lecturecast system, allowing you to login and access your recordings.
When an account holder logs into this system at: https://lecturecast.ucl.ac.uk they are presented with the recordings they are associated with and a range of publishing options.
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If my lecture is recorded with a colleagues' lecture in the same slot will I have complete control over my part of the recording?
Yes, this is possible, you can create a copy of the recording on the system and then edit out sections you don't wish to include. NB you must do this within the 30 day edit period
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What do I need to consider if I want to record a guest speaker?
At the very least you will need to obtain rights clearance from the speaker(s) involved ensuring agreement to the use or uses you intend to make of the recording.
The Library have 'localised' a JISC model consent form that can be used:
There are a number of IP issues surrounding the recording of lectures, conference sessions etc. and organisers should take the time to research their implications well before recordings are due to take place. A good source of IP advise is JISC legal who have created a number of guides, for example:
- Not all lecturers use slide presentation, but they do make it easier to navigate the final recording.
- Wear the radio microphone and ensure it's turned on.
- Recording will start and end at set times - staying to timetable will make a better recording
- Recordings look better when the speaker is well-lit
- Habits are much more noticeable on video - gestures, ums, frequent phrases, looking at the screen, etc.
- Remember this is being captured - only say what you are willing to put on the record
- Questions from the floor are often faint in the recording as it is only the speaker who has a micropohone - if the presenter repeats the question before answering both question and response are clear in the final recording.
At the end of the academic year (beginning of August) – all recordings associated with courses will be moved into the ‘archive’ category within the system – at this point they will become unavailable for viewing via individual link, EchoCenter page or RSS feed.
It is the responsibility of content owners who want recordings available from one academic year to the next to move their content back from ‘archive’ to ‘available’ – content remains recoverable from the archive tab for a further year after which time it will be deleted from the system.
NB there is a separate policy for ‘special recordings’ – , special events, conferences etc.
Special captures are held for 1 year from the date of recording and will be deleted from the system after this – content owners may download their recordings from the system at any time for archival purposes.
How do I make recordings available by default?
If you want to set up the course to make recordings
available by default, please request for this is made at the time of your original
booking by putting this in the additional information box.
If you forget to do this, then please e-mail ele [at] ucl.ac.uk.