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Visitor and other person types

People associated with UCL are entitled to a range of services depending on their status. The list below gives a brief description of the different statuses. Visitor types, administered through the Services System, are highlighted in Bold.

Instructions on how to set up visitors are available here.

Full details of which roles are entitled to which services can be found on the Entitlement page.

Person Type/Role Name
Description
Established Staff
Staff on the UCL payroll. Most services are supplied automatically once the person is recorded in the HR system.
Honorary Staff
Honorary staff have unpaid UCL appointments. As with established staff, details are recorded in the HR system. Most services are supplied automatically with the notable exception of Central Computing accounts
Associate Staff
Employees not on the payroll but requiring staff access to UCL services to perform their jobs. This includes employees of UCL Business plc and agency/temporary staff in administrative positions. Services must be requested where necessary. 
Visiting Lecturer/Researcher Academic or research staff from other HE institutions invited to collaborate or lecture on a casual basis - e.g. receiving one-off payments after the event but requiring access to resources beforehand (see also Occasional Lecturer).
Occasional Lecturer
Visitors with no institutional links invited to lecture or collaborate on a casual basis. They may receive one-off payments after the event but requiring access to resources beforehand (see also Visiting Lecturer/Reseacher).
NHS Staff
NHS Staff not entitled to honorary contracts e.g. those occupying space within UCL buildings whilst working with UCL departments
Contractor
Contractor working in the department [Note: the Contractor visitor type is intended primarily for the use of UCL Estates contractors. For contract staff employed to cover established posts or other temporary positions, use the Associate Staff role.]
Work Placement
Visitor working as a volunteer in the department
Undergraduate
Undergraduate student as recorded in Portico. Most services will be provided automatically.
Postgraduate
Postgraduate student as recorded in Portico. Most services will be provided automatically.
Intercollegiate/Affiliate students
Students from other institutions taking modules at UCL. These students should be registered in Portico and will receive access to services automatically.
Continuing Education Student
Student attending a continuing education course hosted by the department. The department may be expected to pay for some services from course fees.
Professional Development Student
Student attending a professional development course hosted by the department. The department may be expected to pay for some services from course fees.
Language Centre Student - General Student attending a pre-sessional or general language centre course.
Language Centre Student - DELTA Student attending DELTA language centre course
Short course Student - CALT/Registry administered Short course student where the course is administered by CALT or the Registry
Short course Student - Dept administered Short course student where the course is run by the department
Visitor 'Other' visitors - e.g. students visiting informally, members of the public, independent researchers, etc. The department may be expected to pay for some services.