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Entitlement

Eligibility and Entitlement for UCL Services
Person Type:
Maintained By
Central Computing Services (3)
ID Card (4)
Library Services (5)
Telephone Services (6)
Staff
HR
Automatic full access
Automatic Automatic
On request
Honorary Staff (1)
HR
Full access on Request
Automatic Automatic
On request
Casual Staff (2)
HR *
* None
None
Visiting Lecturer
Dept
Full access on request
When visit created
Automatic reference access - chargeable borrowing on request
On request
Occasional Lecturer
Dept Full access on request When visit created Automatic reference access - chargeable borrowing on request On request
NHS Staff
Dept Intermediate access on request
When visit created Automatic On request
Contractor
Dept Full access on request When visit created None On request
Work Placement
Dept Full access on request When visit created Automatic reference access - chargeable borrowing on request  On request
Associate Staff
Dept Full access on request When visit created Automatic On request
Undergraduate
Registry
Automatic full access Automatic Automatic N/A
Postgraduate
Registry
Automatic full access Automatic Automatic N/A
Intercollegiate Student
Registry
Automatic full access Automatic
Automatic
N/A
Language Centre Student (UCL)
Dept
Automatic full access When visit created Automatic
N/A
Language Centre Student (DELTA)
Dept
Full access on request - chargeable
When visit created
Automatic
N/A
Language Centre Student (Other)
Dept
Full access on request.
When visit created
Automatic access - reference only
N/A
Continuing Education Student
Dept
Full access on request.
When visit created
Automatic reference access - chargeable borrowing on request N/A
Professional Development Student
Dept
Full access on request.
When visit created
Automatic reference access - chargeable borrowing on request
N/A
Short Course Student
Dept
Full access on request.
When visit created
Automatic reference access - chargeable borrowing on request 
N/A
Visitor
Dept
Basic account only.
When visit created
Access on request only
N/A

Notes:

Person Types:

(1) Honorary Staff - have all services provided automatically except computer accounts which must be requested.
(2) Casual Staff - are assigned to a special 'Casual' department by HR and do not receive access to services. In order to obtain access to services casual staff must first be set up as appropriate departmental visitors.

More details of Person Types are available here.

Maintained By:

Indicating who maintains the data for the various types person at UCL:

  • HR - Human Resources - data is maintained in the central HR system, ResourceLink
  • Registry - data is maintained by Student Records in Portico
  • Dept - data is stored and maintained in the Services System by departments. For details of departmental staff registered to use the system, see the List of Services System Users.

Services:

More details on which services are available can be found on the Services page.

(3) Central Computing Services:
  • Full Access - indicates a computer account with access to the WTS and other services
  • Intermediate Access - indicates some services may not be available - particularly if license restrictions apply
  • Basic Access - indicates only central e-mail and limited access to some restricted web content will be available.
  • On request - indicates that the service(s) should be requested using the Services System.
(4) ID Cards
  • Automatic - ID  cards are available once the record has been correctly created by HR or Registry.
  • When visit created - indicates that the ID card will be available once an active visit record exists in the Services System.
(5) Library Services
(6) Telephone Services

Telephone Services are only available to staff and some visitor types (Associate Staff, NHS Staff).

Page last modified on 20 mar 12 16:34