Getting started with RPS

The Research Publications Service is used to store details of UCL's research publications output. One of the features of the new system is that it can retrieve details of publications, including information like journal impact factors and citation counts, from online sources such as PubMed and Web of Science.

If you receive an e-mail from the RPS system telling you that you have "New publications identified for you" or that there are pending publications, here is what you need to do.


Step 1: Accessing the System

Visit the UCL Discovery main page - follow the link in the e-mail or click the link below.

Click to start UCL Discovery (in a new tab/window)

Click the "Maintain your Publications (RPS)" link in the centre of the page.

UCL Discovery - For Authors

Log in using your UCL userid and password and you will be taken to your personal RPS homepage.

RPS Home Page


Step 2: Reviewing Pending Publications

The e-mail indicates that you have pending publications found from the online searching of sources such as PubMed, Web of Science, DBLP and ArXiv. Other sources such as SCOPUS are likely to be added in the future.

Click the 'Pending Publications' link in the yellow banner at the top of the page - you will be presented with a list of publications to review.

RPS Pending Publications link


Step 3: Accepting or Declining publications

The publications listed are those found matching search criteria. If there seem to be too many or too few publications, you should consider modifying your search settings - more information on refining search settings can be found in the FAQ.

RPS Pending Publications List

Check through the list of publications and choose the appropriate button on the right of each:

Approve Publication
Approve this publication: use this option to claim the publication as yours and add it to your publications list.
Decline publication
Decline this publication: if the publication is not yours, select this option - RPS will not ask you about it again.
Publication details
View publication details: you can use this feature to compare details if there are different data sources. You can then select a preferred datasource using the Datasources tab on the publication summary list.
rps-add-manualEditing a publication Add/Edit manual record: if you would like to add extra information to a publication record, you can on 'Add manual record'. This will create a separate manual datasource - you can swap between datasources using the Datasources tab. Subsequent changes can be made using 'Edit manual record'.

If you have lots of publications to review you can also select items in groups. Click the checkbox to the left of the publications to select and then use the "Decline/Approve selected publications" buttons at the top of the list. 

Approve in bulk


Step 4: Further information

The steps above are a quick guide to maintaining the publications found by the RPS service from online data sources. Further information is available, including guides to:

  • Adding publications data manually (where information isn't available from automatic sources). This includes importing publications data from Reference Manager, EndNote or BibTex.
  • Maintaining Search Settings - to make best use of the online search facilities.
  • Publication types - a reference guide for how to enter publications data into the system.
  • Including publications data on personal and departmental web pages.

All of the guides and more can be found from the Research Systems support page.
You can also contact the RPS Support team at