File Storage & Sharing

All UCL staff and students are provided with storage space backed up every night. Collaboration tools are also available to help communication amongst staff and students.

UCL File storage, sharing & collaboartion

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About the current filestore

At UCL we refer to file storage by the relevant drive letter name

N Drive: available for all staff and students

O Drive: for staff only

S Drive: collaboration file store area for staff

Other collaboration tools for staff and students

You can save your work using other devices check our guides for using CD and USB media

Migration to the new filestore

All UCL staff and students will be upgraded to at least 50GB personal file storage.

When will this be available?

With more than 40,000 accounts, the migration process is going to take several months to complete. We are starting in mid-February and will be transferring groups of staff and students a group at a time.

How will I know when I am going to be migrated?

We will send you an email about a week before the planned migration date with further details and instructions.

What happens to my existing file store?

All your existing drives will be migrated and stored under a single new personal file store. Once the migration has occurred you will need to check that everything has moved across. We will be keeping a copy of your old data for 1 month should you find that anything is missing.

What will happen on the migration date?

You will be able to work online as normal. However, we will ask you to stop using your personal filestore after 5pm on that day. You can still continue to work after that time, but you will need to save your work locally on the machine. The migration of your data will take place overnight and your data in the new drive will be available when you log in the next day.

I already have an allocation of more than 50GB what happens to me?

For users with a higher allocation these will all be maintained and you will be given a small additional allocation (10%) in the new storage area.

Will I have to reconnect my drives to get access to the file store?

For users on desktop@UCL, Sync and Share, ADS and Staff WTS this should happen automatically. Users who currently use PCs that they manage themselves and for Mac and Linux users specific instructions for their setup are available.

How will I find my files following migration?

We're in the process of creating a series of scenarios that will explain how to find your files, depending on the type of machine you are using.

Members of the School of Life and Medical Sciences (SLMS)

File storage within SLMS is run slightly differently. A specific set of instructions explaining the migration process for SLMS staff will be available soon.

Where do I go if I need help?

If you need any further information or help during the migration process then contact the Service Desk.

How to guides

Further help

More migration how to guides

Help & Self-service Resources

File Storage and Sharing News and Related Information

What did you want? - “More storage” When are you getting it? - “Now! ”

Good news from Information Services Division. All UCL staff and students will be upgraded to 50GB of personal storage on the network. Plenty for all your data needs for the near future and a vast increase from what most of you currently have. With more than 40,000 accounts to upgrade, migration to the new filestore will take a while; we will be migrating groups of users together at a time.

Published: Feb 18, 2015 2:57:22 PM