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Using Scan to Email

Please note: this function will allow you to scan a document to send from the device to your own email address only.  Once the document has arrived in your inbox, you are then able to email it to another email address of your choice.

1. At the device swipe your UCL ID card.

2. You will be presented with the following menu options:

  • Copy
  • Email
  • Pull Print

Select Email

3. Place document face up on the document feeder.


From: Your name will be added as a default.  You cannot change this.

Subject:  By default the subject is 'Scanned from a Xerox Devic'e. To change this, tap the Subject field and using the keyboard, type in the subject for your email. Hit "ok".

4. When you have finished, click on the large round green button. 

The document will then be scanned and the email sent.

The document that has been scanned will arrive in the recipients Inbox as a PDF attachment.

If you have finished, remember to log out! Either swipe your card again or hit the button with a diagram of a key that is lit up in green on the top right hand area, followed by the log out button on the display area.

NOTE: There is file size limit of 10Mbs to scan to email.