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Training and clinical information support

Computer room



The Clinical Information Support staff are here to help you with all of your clinical information needs.

These could include:

  • searching for evidence-based literature to support clinical audit or clinical governance
  • using databases like Medline and Embase to support clinical decision making
  • setting up current awareness alerts to help you keep up to date with the best evidence in your area
  • critically appraising the literature
  • using EndNote 

For any questions about training please contact

Training sessions dates

Introduction to EndNote

 Thursday 24th April 2014

10.30 - 12.00

ICH Wolfson Centre Large Cluster Room I (F17)
 Thursday 15th May 2014

10.30  - 12.00

ICH Wolfson Centre Large Cluster Room I (F17)
 Thursday 19th June 2014

10.30 - 12.00

ICH Wolfson Centre Large Cluster Room I (F17)

Literature Searching using PubMed

Wednesday 4th December 2013
10.30 - 12.00 ICH Wolfson Centre Cluster Room F Ground Floor
Wednesday 5th February 2014
10.30 - 12.00 ICH Wolfson Centre Cluster Room F Ground Floor
Tuesday 8th April 2014

10.30 - 12.00

ICH Wolfson Centre Cluster Room F Ground Floor
Wednesday 25th June 2014

10.30 - 12.00

ICH Wolfson Centre Cluster Room F Ground Floor

Searching Medical Databases

Thursday 28th November 2013

10.30 - 12.00 ICH Wolfson Centre Large Cluster Room I (F17)
Thursday 30th January 2014

10.30 - 12.00

ICH Wolfson Centre Large Cluster Room I (F17)
Thursday 1st May 2014

10.30 - 12.00

ICH Wolfson Centre Large Cluster Room I (F17)

RPS (UCL Research Publications Service)

Monday 18th November 2013
10.30-12.00 ICH Wolfson Centre Large Cluster Room I (F17)
Monday 9th December 2013
10.30-12.00 ICH Wolfson Centre Large Cluster Room I (F17)
Thursday 27th March 2014

10.30 - 12.00

ICH Wolfson Centre Large Cluster Room I (F17)
Friday 9th May 2014
10.30 - 12.00
ICH Wolfson Centre Large Cluster Room I (F17)

Training sessions information

Training sessions are held in one of the training or seminar rooms in Weston House or in one of the ICH training rooms. The exact location will be confirmed when you book your place. For more information on the training that the library provides please contact:

Grazia Manzotti g.manzotti@ucl.ac.uk Ext. 2740.

Please click on the links for more information about what each session covers.

Endnote

Aims

To provide an introduction to managing your references and creating bibliographies using Endnote

You will be able to:

  • manually input references into a database
  • import references from Pubmed and other bibliographic databases
  • generate a bibliography in a variety of output styles
  • use Endnote within Microsoft Word to insert citations and create a bibliography as you write

Who should attend?

Any member of staff who regularly needs to keep track of references or citations, e.g. for a research project or systematic review

Reference Manager

Aims

To provide an introduction to managing your references and creating bibliographies using Reference Manager

You will be able to:

  • manually input references into a database
  • import references from Pubmed and other bibliographic databases
  • generate a bibliography in a variety of output styles
  • use Reference Manager within Microsoft Word to insert citations and create a bibliography as you write

Who should attend?

Any member of staff who regularly needs to keep track of references or citations, e.g. for a research project or systematic review

Introduction to Critical Appraisal


If you require training in Critical appraisal please sign up for a course run by the Statistics courses team. For a list of courses please follow the link below:

http://www.ucl.ac.uk/ich/education-ich/shortcourses/statistical-courses

Alternatively, the BMA runs more in depth, day long courses. Please see the following links:

Basic critical appraisal skills workshop:

http://www.bma.org.uk/whats_on/library_courses/LIBCASWorkshops.jsp

Extended critical appraisal skills workshop:

http://www.bma.org.uk/whats_on/library_courses/LIBExtendedCritAppSkillsWorkshop.jsp

Searching Medical Databases

Aims

To have the knowledge and the ability to carry out searches on a variety of resources, including the Ovid interface to databases such as Medline, Embase, PsycInfo as well as other databases including the Web of Science, Scopus and the Cochrane library

You will be able to:

  • Translate a research query into an effective search strategy
  • use thesaurus and text word searching
  • combine searches using AND, OR and NOT
  • Search a range of databases

Who should attend?

Members of UCL/ICH staff or postgraduate students who want to learn or update their knowledge of literature searching. Members of GOSH staff with an honorary contract with UCL and a UCL computing username and password

Searching the NHS literature databases

Aims

To become familiar with Search 2.0, the search interface to the NHS literature databases, in order to search the NHS National Core Content databases effectively and find articles and evidence to help answer your clinical and health management questions.

You will be able to:

  • Differentiate between the databases available to you via the NHS (Medline, Embase, Cinahl, BNI, AMED, PsycInfo, DH-Data)
  • Run an effective literature search independently
  • Understand what MeSH and subject headings are and why they are used
  • Download full text articles
  • Save your search or create an alert
  • Print, save and email your results

Who Should Attend?

  • Members of staff from any discipline who would like support in searching within the NHS National Core Content.
  • NHS Athens password holders who want to know how the new search interface works

Literature searching using Pubmed

Aims

To have the ability to carry out a literature search on PubMed effectively and find articles and evidence to help answer your clinical questions

You will be able to:

  • Run an effective literature search independently
  • Understand what MeSH terms are and why they are used
  • Understand the importance of the 'Details' link
  • Filter out evidence based literature
  • Print, save and email your references
  • Save your search
  • Take advantage of all features of the PubMed site

Who should attend?

Members of staff from any discipline who want to learn or update their knowledge of literature searching on PubMed

Introduction to resources for evidence-based practice

Aims

To have the knowledge and the ability to carry out searches on a variety of evidence-based resources, including The Cochrane Library, in order to find evidence to support your clinical practice and answer your clinical questions.

You will be able to:

  • Understand the steps involved in evidence-based practice
  • Understand what type of information is 'evidence-based'
  • Differentiate between the various evidence-based resources available
  • Carry out effective searches for information on a variety of resources including Clinical Evidence, The Cochrane Library and PubMed Clinical Queries

Who should attend?

Members of clinical staff from any discipline who want to learn more about finding information to support evidence-based practice or who would like a refresher in using evidence-based resources.

Library Induction

Aim:

To familiarise yourself with the Institute of Child Health Library and its services

You will be able to:

  • Search the online catalogue and locate books and journals in the Library
  • Locate and use the ICH Library webpage and the UCL electronic journals pages
  • Learn to order Inter-Library Loans and make Store requests via the online catalogue
  • Find out about out-of-hours access to the Library
  • Find out about the training courses provided by the Library on literature searching and reference management systems
  • Find out information about NHS Athens login for GOSH staff and Shibboleth login and offsite access to electronic resources for ICH staff and students
  • Have the opportunity to ask a member of the staff all you need to know about the Library

 Who should attend:

Any member of  GOSH and ICH who wishes to find out information on the ICH Library Services

UCL Research Publications Service (RPS)

Aims:

to provide training to ICH research staff and  GOSH staff with a UCL honorary contract on the use of the UCL  Research Publication Service (RPS).

You will be able to:

  • Use RPS publication data for REF 2014 (Research Excellence Framework 2014).
  • Edit your default search settings, i.e. adding a name variant, institutional address, publication date and so on to initiate your search
  • Harvest your publication data from on-line sources such as PubMed, Scopus and Web of Science.
  • Approve or decline selected publications.
  • Input publication data manually.
  • Input publication data using Endnote.
  • Manually join records together or split records joined by the system.
  • Upload pdf files of your publications to RPS’ transfer window.

Who should attend:

All ICH staff with a research profile or GOSH research staff with a UCL honorary contract.

The Institute of Child Health Library provides support to staff of the Institute on matters regarding the Research Publication Service (RPS) in view of the Research Excellence Framework (REF) of 2014. The Research Publications Service is the repository for UCL's research publications output. There is also the ability to upload the full text of the publication to UCL E-prints.


Endnote FAQs

How to install CWYW tools in Word 2010

For those using EndNote X4 and Word 2010

This also works on the Myriad computers

1.  Go to the Word 2010 toolbar, click FILE, OPTIONS (located under "Help"), then ADD-INS 

2. View the Add-Ins "Inactive Application Add-ins" section for the "EndNote Cite While You Write" add-in file.

3. Click to highlight the "EndNote Cite While You Write" add-in file, then at the bottom of the screen where it says "Manage", confirm that "COM Add-Ins" is listed then click the GO button, then click OK.  Tick the box for the ENX4 CWYW add-in and click OK.

4. Close Word Options window and return to the Word document.  If the EndNote toolbar does not appear, close Word then reopen the program.

Insert a figure or a table

To insert a figure or table in Endnote:

  • Create a manual reference in your Endnote library (click on the green circle    with a white cross, on the toolbar)
  • Select “Figure” or “Chart/Table” from the “Reference Type” drop-down menu at the top of the screen
  • Enter any details you wish to include in the reference (when you insert it into your Word document, the only elements that will appear are the figure itself and the caption)
  • Attach the figure: Click in the Figure field, then go to the References menu and select FigureAttach Figure
  • Click on Choose File, then browse to find your figure
  •  Click on OK

To add the figure or table to your Word document:

  • In the Word document, position the cursor at the location where you would like the figure citation to appear
  • On the EndNote tab, in the Citations group, click Insert Citation and then Find Figure
  • In the text box at the top, enter text to identify the reference that contains the figure. EndNote assumes an "and" between each word, and will search all fields in your records, including the Caption field
  •   Click Find, and EndNote compares the text to text in your EndNote references and lists each matching reference that contains an image
  • Identify, highlight, and Insert the appropriate figure


The figure or table number will be inserted as a citation (figures or tables are numbered in the order that they appear in the text). Endnote inserts the figure or table, and the caption, immediately after the paragraph that cites it.


If you wish, you can ask Endnote to put the figure and caption at the end of the document instead:

  • Go to Endnote and clicking on EditOutput StylesEdit “Harvard”
  • Click on “Figures” (at the bottom of the menu to the left of the screen)
  • Under “Placement”, select Insert figures as list at the end of the document

Alternatively, if you are creating a reference for a figure that you have found in another publication (e.g. a figure that is included in a published book or journal article), the reference needs to include the following elements:

The citation for a figure or table should include author, date and page numbers.

e.g. The infant mortality rate for the region decreased by 5% between 1997 and 2001 (Jones, 2002, p.5)

The reference should include:

  • author
  • year of publication (in round brackets)
  • title (in italics)
  • place of publication: publisher
  • page reference of illustration, etc.
  • illus./fig./table

e.g. Strong, R. (1990) Lost treasurers of Britain. London: Viking, pp.62-3, illus.

To add a link to the UCL electronic full-text resources

To display PMCIDs in Endnote and in Word

PMCIDs should import automatically into the PMCID field in the Endnote reference

To change the display within your Endnote library to include the PMCID column:

  • Go to the Edit menu and select Preferences
  • Click on Display Fields (in the left hand menu)
  • Click on the drop-down menu for one of the fields and select Custom 2

To include the PMCID number in your Word references, select NIH as the style

To add a link to the NHS electronic full-text resources

How to switch off "reveal codes" in Word

Press Alt-F9.  Pressing it repeatedly switches it on and off.

How to reorder the references in the bibliography

 This is if the style you are using doesn't do it.

  • Go to the Edit menu
  • Select Output Styles
  • Select Open Style Manager
  • Double click on the name of the style you are using
  • From the left hand column, beneath Bibliography, select Sort Order
  • Select the option that you want (e.g. Author + Year + Title)
  • Close the window and save the changes when you are prompted
  • Choose a name for your "new" style

You will now be able to select your "new" style name from the Style drop-down menu on the Endnote tab in Microsoft Word.

How do I access Endnote?

ICH or UCL staff

  • Offsite and Onsite use (free) - access Endnote offsite via WTS. To access WTS, select one of the options on the ISD website at  http://www.ucl.ac.uk/isd/staff/windows/wts/access
  • Offsite use (purchase a copy) – buy a copy to download to your personal computer, with an educational discount, from Adept Scientific https://edustore.adeptscience.co.uk/a4e/index.jsp  (Click on “My institution is a member of the UK Access Management Federation” and select UCL.)

ICH or UCL students

  • Onsite and Offsite use (free) - access Endnote offsite via WTS. To access WTS, use one of the options on the ISD website at  http://www.ucl.ac.uk/isd/staff/windows/wts/access
  • Offsite use (purchase a copy) – buy a copy to download to your personal computer, with an educational discount, from Adept Scientific https://edustore.adeptscience.co.uk/a4e/index.jsp

GOSH staff

  • Endnote X4 is installed in Weston House IT Training Room 1
  • Individual departments may have purchased Endnote – check with your department
  • Staff can purchase a personal copy of Endnote from the Adept Scientific website at http://www.adeptscience.co.uk/products/refman/endnote/

How can I access Endnote Web

Endnote Web is available to GOSH staff, UCL staff and UCL students via the Web of Knowledge (http://wok.mimas.ac.uk). 

GOSH staff need to log on to Web of Knowledge with an NHS Athens password. UCL staff and students need a UCL computer account for offsite access.

  • Click on My Endnote Web at the top of the toolbar
  • Click on Register to create an accou
  • Once you have created an Endnote Web account, you can access the software by logging on to the Endnote Web website (www.myendnoteweb.com)

Export references from a Reference Manager database to an Endnote Library

(i) Export your references from Reference Manager

  1. In Reference Manager go to the File menu and select Export
  2. Click on the button with the 3 dots, select a name for the file and save the file to your Desktop
  3. Set the Output format to RIS
  4. Set the References options to All references in list
  5. Click Export
  6. Close Reference Manager

*If you do not need to import the Reference IDs from your Reference Manager database, go directly to step (iii)

(ii) Sort your Reference Manager file

1. Go to the following web site: http://www.endnote.com/support/faqs/Files/RIS_SORT.zip

2. Save the RIS_SORT.zip file to your desktop

3. Go to your desktop and double click on the RIS_SORT.zip file

4. Drag the RIS_Sort folder onto your desktop

5. Double click on the RIS_SORT folder

6. Double click on RIS_Sort.exe

7. Click on the "Browse" button next to "Input File:" and select the file you saved to the desktop in step (i)

8. Click Run

9. Click OK to the Done message

10. Click Exit

(iii) Import your references into Endnote

1. Open EndNote (Note: if you have Endnote is on a different computer to Reference Manager, you will need to transfer the text files you have already saved to the computer with Endnote)

2. Open or create a library to import the references into (Note: if you have more than one library open, the data you import will go into the active library)

3. Go to the File menu, and choose "import"

4. Select the text file you exported from Reference Manager (make sure you select the SORTED version of the file if you need to import Reference Manager Reference IDs).

5. Select "RefMan RIS" as the import option.

6. Import the file.

Amend Harvard style to display 3 authors et al

  • Open your Endnote library
  • From the Edit menu, select Output Styles>Open Style Manager
  • Tick the box next to Harvard and click on the Edit button
  • From the menu to the left of the screen, under the heading Bibliography, select Author lists
  • On the  right hand pane where it says "if  a 100 or more authors, list the first.... " Make sure that you substitute 100 with 3 in both boxes.

To create separate bibliographies for each chapter and a master bibliography at the end

(works with Endnote X4 - not with earlier versions)

1. Divide the Word document, containing Endnote citations, into sections by:

  • using a master document with each chapter as a sub-document OR
  • using section breaks to divide the document (under Page Layout -- Breaks -- Section Breaks)

(Microsoft Word documentation will provide more information on using master documents and section breaks)

2.  Open the Endnote Library that is linked to the Word document:

  • From the Edit menu, select Output Styles, then Open Style Manager...
  • Select the style that you wish to use in your Word document (e.g. Harvard) and click on the Edit button
  • Click on the heading Sections in the left hand column
  • Select from the available options (i.e. Create a bibliography for each section OR Create a bibliography for each section and a complete bibliography at the end of the document)
  • Go to the File menu and select Save as
  • Give your new style a name

3. Reformat your Word document

  • Click on the Endnote X4 tab in your Word document
  • Use the Style drop-down menu, then Select Another Style..., to select the style you created in step 2
  • If your document doesn't update automatically, click on Update Citations and Bibliography in the Endnote X4 tab


How to install the Endnote toolbar in word in WTS

In WTS users should go to 'Start', 'Programs', 'Office Applications', 'Endnote X' then 'Endnote Toolbar'. This will open a window that will allow them to install the toolbar. The next time they open word the toolbar will be available.

How to add  filters

  • Check that the filter you want is not already available. 
  • Edit
  • Import Filters
  • Open filter Manger
  • If the database and platform you require is not there, click on "Get more on the web" at the bottom of the page
  • This takes you through to http://www.endnote.com/support/enfilters.asp
  • This will give you a full list of the import filter available from EndNote, these can be
    sorted by Database, Information Provider or Date
  •  Chose the database whose filter you wish to download
  • Save it  as Endnote Filter  in C: Program Files/Endnote X4/Filters
  • The filter will now appear in the EndNote filters

Exporting results from Explore to Endnote

Go to Explore (www.ucl.ac.uk/library/explore) and enter some search terms.

Records can only be exported from Explore to Endnote one-at-a-time.

From your list of search results:

  • Mark the record you want by clicking on the star symbol to the left of the title.
  • Click on the e-Shelf link at the top right of the screen.
  •   Click in the check box to the left of your selected article.
  • Use the Select how to save drop-down menu to choose Push to RIS.

Go to Explore (www.ucl.ac.uk/library/explore) and enter some search terms.

Records can only be exported from Explore to Endnote one-at-a-time.

From your list of search results:

  •   Mark the record you want by clicking on the star symbol to the left of the title.
  • Click on the e-Shelf link at the top right of the screen.
  • Click in the check box to the left of your selected article.
  • Use the Select how to save drop-down menu to choose Push to RIS.
  •   Then click on Go.
  •   A new window headed Export as RIS format should pop up. Leave the coding as UTF-8 and click on Save.
  •   In the window that opens, select Open with and click on OK.
  • In the Choose Destination window, highlight EndNote and click on OK.
  • The reference should import directly into your Endnote library (you may need to browse for your Endnote library and select it if it is not already open).
  • Then click on Go.
  •   A new window headed Export as RIS format should pop up. Leave the coding as UTF-8 and click on Save.
  • In the window that opens, select Open with and click on OK.
  • In the Choose Destination window, highlight EndNote and click on OK.
  • The reference should import directly into your Endnote library (you may need to browse for your Endnote library and select it if it is not already open).

How to purchase Endnote with the educational discount

  • Click on the link “Adept4Education”, located on the left hand side of the screen
  • Go to “Search Your Academic Institution” and choose University College London
  • Enter your UCL username and password
  • Click on the link “You may now continue into the Adept Scientific Academic Software Store” and select your product. The discounted price appears next to the item 

How to enter an institution as author

  • Add a comma at the end of the institution name, e.g. Society of College National and University Libraries

This will appear in your Word document as Society of College National and University Libraries.

  • If your institution name contains any commas within the name, you need to put two commas instead of one, e.g. Society of College,, National and University Libraries

This will appear as Society of College, National and University Libraries.

Book a training session

 Too book a training session please fill  the form below:

https://www.ucl.ac.uk/ich/services/library/training-booking-form

Page last modified on 29 nov 13 13:55