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Interlibrary loans

Library members may apply for items to be borrowed from other libraries. This covers books and photocopies of articles. Requests should be made online through the UCL library catalogue at http://library.ucl.ac.uk

Click on the "ILL" option at the top of the library catalogue page. You will need to sign in with your libary barcode (on the back of your ID badge) and PIN number (ask at the library issue desk if you don't know your PIN).

Once you have signed in, choose the material type you want to request, either

  • book
  • conference proceeding
  • report
  • thesis
  • journal or journal article


Please complete a separate request form for each item:

  • multi-volume books - one form per volume required
  • journal articles - one form per article
  • multi-articles in a journal issue/conference proceedings - one form per issue/conference


Please note: UK copyright law does not allow more than one article to be photocopied from the same bound issue or volume.

Please remember to read and sign the copyright declaration if requesting a photocopy. To comply with UK copyright law the details and signature must be of the person who requires the photocopied material.

The cost remains at £3.00. If you are planning to pay with a grant, please state this in the box marked "extra information". The £3.00 ILL charge has to be paid on collection. Please note that any additional request charges (eg location search, world wide search) will be chargeable at the full rate levied by the British Library. You may view a list of these charges here.

Copyright declarations for inter-library loans

From 31 October 2003 new copyright laws came into force which as a consequence of the EU Directive on copyright (2001/29/EC). This requires that anyone who submits an inter-library loan request must sign a declaration stating whether the item requested will be used for a "commercial" or "non-commercial" purpose.

If the request is identified as "commercial", there will be an additional fee to pay which varies from publisher to publisher.

Under the new legislation, the person ordering the item is liable if the declaration is found to be false.

The legislation gives few guidelines as to what counts as "commercial" copying. It appears to be synonymous with "directly or indirectly income generating". The purpose for which the copy is required is the main factor. Therefore even though a university is a non-commercial organisation, an item would need to be declared as "commercial" copying if it will be used for direct or indirect financial gain.

The following may provide some useful guidance:

Examples of 'commercial' copying:

  • market research
  • research relevant to R&D where the results will be passed to a commercial company for commercial use
  • research or work undertaken for private patients

Examples of 'non commercial' copying:

  • private research or study not related to any commercial venture
  • R&D in educational establishments not related to any commercial venture
  • research or work undertaken for NHS patients

For further guidance and information, please see our leaflet on this legislation. Additional information may also be found on the UCL Libraries copyright page and the British Library webpage on copyright.

For journal articles, it may be possible to get full details from Medline, Cinahl or Web of Science.

For books, bibliographic details may be available in the National Library of Medicine Web Catalogue, or the BMA Library.

Page last modified on 21 may 10 15:52