Contacting HR

1-19 Torrington Place
9th and 10th Floors
London WC1E 7HB
Telephone: +44 (0)20 7679 2000

Partnership Applications - HR Access

Please note that you will require your UCL ID to access the applications.

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HR System Release Notes
This section lists release notes for departments on HR Systems releases and updates.

Click here to read release notes.

End of Contract Notification System
The End of Contract Notice System is a web-based tool allowing HR and Finance administrators to view contracts in departments that are due to expire within 9 months from today's date.

Click here to read navigation guidelines for the system.


New Starters and Limited Leave to Remain Reminder Systems - HR View
The new starters reminder system is a web based tool to be used by Departmental Administrators/Contacts to confirm to HR the starting status of the new appointees within their department.

The Limited Leave to Remain Reminder system is a web-based repository of information to monitor right to work annual checks and expiry dates of staff holding limited leave to remain in the UK for their employment at UCL.

Please click on the links for the Quick Reference Guides for New Starters and Limited Leave to Remain Reminder Systems.


Probation Monitoring System
This web report allows HR administrators to view reports containing Probation Review due dates for staff accross UCL departments.

Click here to read navigation guidelines for the system.

Appraisals Monitoring System
This is a web report for HR administartors listing Staff Review dates for departments across UCL.

Click here to read navigation guidelines for the system.
MyView Self Service
Link to MyView Self Service.
Service in Partnership Project (SiP)
SiP is an Oracle based system which enables UCL departments to electronically submit appointment related forms to Human Resources and Finance:

Click here to read user manuals and forms.
Online Job Evaluation Database
This is both a web-based tool for grading jobs at UCL based on the job evaluation scheme, HERA (Higher Education Role Analysis) and a resource to store Job Description Outlines (JDOs) submitted from April 2011.

Recording Your Training
If you have attended a course organised by UCL, it will be recorded. If you have attended training provided by an external provider, please record that yourself. It is quick and easy to do; simply click the link below and follow the instructions:

Online Maternity Leave Calculator
This system provides immediately available information to employees regarding their maternity leave entitlements, as well as allowing them to look at and simulate different leave options.

UCL Advert Search Screen
This system allows you to search for adverts either by the unique advert code, job title or department and provides all information on UCL adverts including the text, where the advert was placed, associated costs and where these were charged

Salary Cost Analysis Access System
This tool allows administrator/HoD to modify or grant additional authorised access to the cost analysis reports via MyView for staff within their own departments.

redeployment Redeployment Database
Recruiting managers can search the database to review CVs of redeployees and alert them to vacancies they are, or will be, advertising on UCL’s redeployment jobs page.

UCL Staff Profile UCL Staff Profile
A point in time statistical report on UCL Staff.