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UCL-Q SUPPORT PACKAGE

These conditions of service are only applicable for those staff employed at UCL Qatar

Housing Support

 

  Housing Allowance - Married
Grade (QAR)
9 & 10 15000
6, 7 & 8 10000
4 & 5 6000 
1, 2 & 3 3500 
   
  Housing Allowance – Single
9 & 10 12000
6, 7 & 8 8000
4 & 5 4500
1, 2 & 3 2000

A. External appointments (non-Qatar) or UCL Secondees (Long Term)

1. Pay, Tax and Bonuses

Grades and Salary rates

Jobs will be graded using UCL job evaluation scheme. A UCL Qatar payscale has been developed which will be reviewed on an annual basis taking into account local labour market pay and economic circumstances. The review date will be 1 August.

Salary will be paid in Qatari Riyals (QAR) into local bank accounts.

Tax

Under Qatari legislation, individuals are not currently required to pay income tax on their earnings. On the basis that a change in residential status has occurred, salary will not be taxed in the UK. Individuals must check and be responsible for their personal tax circumstances.

NI Contributions

For UK nationals, NI contributions (employer and employee) will be payable for 52 weeks after a change in residential status. Employees may choose to continue contributions after this period.

Please note that any salary payments including round sum allowances (e.g. relocation supplement) may be subject to any statutory deductions, including NI, student loans, etc. subject to individual circumstances. As in the UK, you will not have deductions made against recompense for allowable business expenses.

2. Relocation Policy

UCL Qatar Relocation policy applies (see appendix A).

This includes reasonable reimbursement of transport of personal effects for self, a spouse and dependent children.

In addition, UCL will pay for an economy flight for self, a spouse and dependent children at the start and end of the appointment or secondment, unless remaining in Qatar.

A one-off relocation supplement of (QAR 29,500) is payable upon taking up the appointment, which is to provide for initial costs of setting up home.

3. Flights

UCL Qatar employees are allowed to claim the cost of one economy class return flight from Doha for the employee and his/her dependents per full contract year . The benefit is intended for a trip from Doha to the employee’s home but it may be used for travel to other destinations.

The flight may not be taken within six months of the employee’s date of appointment.

Flights will be reimbursed to the value of the actual costs incurred as evidenced by receipts up to a maximum of QAR 11,000 per person. Any cost in excess of this amount will not be reimbursed. Alternatively, staff can specify their exact flights to be booked via UCL Qatar’s travel agent, up to the same limit. If the employee wishes to travel business class UCL Qatar will only reimburse or cover the cost of an identical flight (same flight number and date) in economy class as evidenced by a quote obtained on the day that the business class flight was booked.

Partners who are both employed by UCL Qatar will only be entitled to the cost of one annual flight for themselves and each of their dependents.

When required, employees will be repaid the cost of flights via UCL Qatar’s expenses procedure which requires production of a payment receipt for the actual flight.

UCL staff should use UCL’s travel insurance by completing the standard application form. Please note that the annual flights are insured, personal travel outside Qatar is not insured and employees should make their own insurance arrangements.

4. Transport

UCL Qatar will provide a Transport allowance, of QAR 39,000 pa, for each employee for the duration of their employment with UCL Qatar, from their date of arrival in Qatar.  This may be used for car hire, towards car purchase, or for transport by taxi.

5. Insurance

UCL will provide medical insurance.

6. School Fees

There are several good international schools in Doha. UCL Qatar will pay school fees up to the fee level of QAR 67,180 p.a. for each school age child (including pre-school).

7. Superannuation

Membership of the Universities Superannuation Scheme (USS), a UK-based pension fund, is encouraged.  Employer contributions are currently 16% and employee contributions are currently 6.35% for new joiners, or 7.5% for those in the final salary section.  Pension contributions and entitlements are calculated on basic salary (i.e. excluding other allowances).  Since contributions will be made to the USS in sterling, a deemed baseline sterling salary will be agreed at the commencement of employment, and revised with effect from each subsequent 1 July, taking into account the prevailing sterling exchange rate.

Gratuity

Staff who choose to opt out of the Superannuation Scheme at commencement of employment will be eligible for an end of service gratuity payment after the completion of a minimum of one year’s service. The gratuity is calculated at the following rates:

B. External appointments (Qatar Nationals)

1. Pay, Tax and Bonuses

Grades and Salary rates

Jobs will be graded using UCL job evaluation scheme. A UCL Qatar payscale has been developed which will be reviewed on an annual basis taking into account local labour market pay and economic circumstances. The review date will be 1 August.

Salary will be paid in Qatari Riyals (QAR) into local bank accounts.

Tax

Under Qatari legislation, individuals are not currently required to pay income tax on their earnings.

2.  Relocation Policy

UCL Qatar Relocation policy applies (see appendix A).

This includes reasonable reimbursement of transport of personal effects for self, a spouse and dependent children.

The Relocation Supplement is not payable.

3.  Flights

Annual return flights – not applicable.

4. Transport

UCL Qatar will provide a Transport allowance, of QAR 39,000 pa, for each employee for the duration of their employment with UCL Qatar, from their date of arrival in Qatar.  This may be used for car hire, towards car purchase, or for transport by taxi.

C. External appointments (Non-Qatar citizens already resident in Qatar)

1. Pay, Tax and Bonuses

Grades and Salary rates

Jobs will be graded using UCL job evaluation scheme. A UCL Qatar payscale has been developed which will be reviewed on an annual basis taking into account local labour market pay and economic circumstances. The review date will be 1 August.

Salary will be paid in Qatari Riyals (QAR) into local bank accounts.

Tax

Under Qatari legislation, individuals are not currently required to pay income tax on their earnings.

2. Relocation Policy

UCL Qatar Relocation policy applies (see appendix A).

This includes reasonable reimbursement of transport of personal effects for self, a spouse and dependent children.

In addition, UCL will pay for an economy flight for self, a spouse and dependent children at the end of the appointment or secondment, unless remaining in Qatar.

The Relocation Supplement is not payable.

3. Flights

UCL Qatar employees are allowed to claim the cost of one economy class return flight from Doha for the employee and his/her dependents per full contract year . The benefit is intended for a trip from Doha to the employee’s home but it may be used for travel to other destinations.

The flight may not be taken within six months of the employee’s date of appointment.

Flights will be reimbursed to the value of the actual costs incurred as evidenced by receipts up to a maximum of QAR 11,000 per person. Any cost in excess of this amount will not be reimbursed. Alternatively, staff can specify their exact flights to be booked via UCL Qatar’s travel agent, up to the same limit. If the employee wishes to travel business class UCL Qatar will only reimburse or cover the cost of an identical flight (same flight number and date) in economy class as evidenced by a quote obtained on the day that the business class flight was booked.

Partners who are both employed by UCL Qatar will only be entitled to the cost of one annual flight for themselves and each of their dependents.

When required, employees will be repaid the cost of flights via UCL Qatar’s expenses procedure which requires production of a payment receipt for the actual flight.

4. Transport

UCL Qatar will provide a Transport allowance, of QAR 39,000 pa, for each employee for the duration of their employment with UCL Qatar, from their date of arrival in Qatar. This may be used for car hire, towards car purchase, or for transport by taxi.

5. Insurance

UCL will provide medical insurance.

6. School Fees

There are several good international schools in Doha. UCL Qatar will pay school fees up to the fee level of QAR 67,180 p.a. for each school age child (including pre-school).

7. Superannuation

Membership of the Universities Superannuation Scheme (USS), a UK-based pension fund, is encouraged.  Employer contributions are currently 16% and employee contributions are currently 6.35% for new joiners, or 7.5% for those in the final salary section.  Pension contributions and entitlements are calculated on basic salary (i.e. excluding other allowances).  Since contributions will be made to the USS in sterling, a deemed baseline sterling salary will be agreed at the commencement of employment, and revised with effect from each subsequent 1 July, taking into account the prevailing sterling exchange rate.

Gratuity

Staff who choose to opt out of the Superannuation Scheme at commencement of employment will be eligible for an end of service gratuity payment after the completion of a minimum of one year’s service. The gratuity is calculated at the following rates:

D. UCL Secondees (Short Term - up to 1 year) and Appointments of less than 1 year

1. Pay, Tax and Bonuses

Grades and Salary rates

Jobs will be graded using UCL job evaluation scheme. A UCL Qatar payscale has been developed which will be reviewed on an annual basis taking into account local labour market pay and economic circumstances. The review date will be 1 August.

Dependent upon the duration of the secondment, salary may be paid in Qatari Riyals (QAR) into local bank accounts or continue to be paid in sterling through the UCL UK payroll. This will be agreed on an individual basis.

Tax

Unless a change in UK residential status can be demonstrated for an entire UK fiscal year, salary will be subject to UK tax legislation.

NI Contributions

For staff who have worked in the UK immediately prior to the secondment, NI contributions will continue to be payable.

Please note that any salary payments including round sum allowances (e.g. relocation supplement) may be subject to any statutory deductions, including NI, student loans, etc. subject to individual circumstances. As in the UK, you will not have deductions made against recompense for allowable business expenses.

2. Relocation policy

Not applicable.

3.  Flights

UCL will pay for an economy flight for the secondee at the start and end of the secondment.  Where the period of secondment exceeds six months, UCL will pay for one economy class return, to the secondee’s country of residence, for the secondee and a spouse and dependent children.  

4. Transport

UCL Qatar will provide a Transport allowance, of QAR 39,000 pa, for each employee for the duration of their employment with UCL Qatar, from their date of arrival in Qatar.  This may be used for car hire, towards car purchase, or for transport by taxi.

E. Visitors from London (normally stays up to 2 months)

1. Accommodation

Hotel Accommodation to be booked through the Approved Travel Provider, in line with UCL’s Expenses Policy

2. Subsistence

Reimbursement will be made only for the cost of the room, reasonable evening meal, breakfast and one reasonable private telephone call. Where meals are not taken in the hotel, separate restaurant receipts must be obtained. Claims for subsistence and related expenses must always be supported by receipts. It should be noted that items of a personal nature such as wine, other alcoholic drinks, video hire, newspapers etc., will not be reimbursed by UCL. Laundry costs will be reimbursed if the member of staff is away for more than five days. See UCL’s Expenses Policy. Expenses should be claimed via FIS IExpenses.


Appendix A

RELOCATION POLICY - QATAR

The Relocation Scheme applies to academic staff (Lecturer through to Professor) and research and administrative staff grades 7 – 10 who take up an appointment with UCL Qatar.

A) Relocation Expenses

Principles

1. To be eligible, candidates must have an offer of employment with UCL Qatar for three or more years and be granted a visa to work in Qatar.

2. Should a member of staff in receipt of relocation expenses (including a relocation supplement) voluntarily leave UCL Qatar within 36 months of appointment, a proportion of the reimbursed expenses will be repayable, based on the following sliding scale.

12 months or less

12 – 24 months

24 – 36 months

100%

50%

25%

3. Dependent children are considered as children living at home, up to the age of 18, or still in Higher Education up to the age of 21 or who have a disability and for whom the candidate has lasting carer responsibility for (no age restriction).

Eligibility

4. Applications for relocation expenses from Qatari citizens will not be considered unless the appointee has moved from the place/town where they were ordinarily resident in order to take up their appointment with UCL Qatar and the move makes a significant difference to their travel to work time.

Approval

5. Applications must be endorsed by the Chief Operating Officer, UCL Qatar prior to being forwarded to the Director – Special Projects, Finance Division. Cases of doubt about eligibility will be referred to the Director of Human Resources.

Expenses Payable

6. Reasonable relocation expenses (normally up to a maximum of 10% of starting salary) will be reimbursed in respect of the following expenditure where it is supported by evidence of expenditure:

7. An advance of 50% of the relocation expenses may be made up to six weeks before the date of taking up appointment on production of satisfactory evidence of expenditure.

8. Applications for relocation expenses must be made to the Chief Operating Officer, UCL Qatar within six months of the date of commencement of the appointment or such later date as may (in the individual circumstances) be acceptable to UCL.

HR Policy and Planning
updated August 2014


1  For the avoidance of doubt, where a married couple works for UCL, one annual return flight per family will be payable.