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A guide to mandatory training

UCL –Statutory & Mandatory Training Requirements for Staff 2011-12

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1. Minimum Training Requirements for Staff

UCL is committed to the continuing professional development (CPD) of all staff. In order to facilitate this, staff are entitled and expected to undertake a minimum of 3 learning events per annum. For staff with management responsibilities this should include at least one leadership or management development activity.

To assist with, and for the purpose of consistent recording and monitoring of training and development within UCL, a learning event is defined as:

A learning, training or development activity that has been completed via attendance at a workshop, course or conference or via e-learning, a coaching or mentoring session or a team ‘away day’ or half day etc. (of at least 2 hours duration). In the case of e-learning this may be a cumulative total.

2. Statutory Training Requirements for Staff

All staff must undertake annual local fire safety induction and annual staff familarisation via their departmental designated personnel, e.g. Senior Fire Marshal, designated departmental trainer or departmental safety officer. This is a statutory (legal) requirement.

3. Mandatory Training Requirements for Staff

In addition UCL has a requirement for some staff groups to undertake mandatory training for reasons of health and safety compliance, compliance with changes in legislation, to meet professional body requirements and to meet quality standards or policy.

TABLE 1: UCL –Statutory & Mandatory Training Requirements for Staff 2011-12

Staff group

Training need to be met

Courses

Rationale/policy

In-house provider

All staff and Post graduate research students Annual fire safety is a statutory (legal) training requirement Local fire safety induction and annual staff familarisation All staff must comply with UCL's arrangements for fire safety and fire prevention, in particular they must co-operate with the arrangements for fire safety training.  See ref. UCL SSP, item 2.16.  Fire Risk Management Policy (UCL Fire MI 01) statement is available at www.ucl.ac.uk/estates/maintenance/fire/documents/UCLFire_MI_01-Rev4-Apr11.pdf

The department must carry out a local fire safety induction for their new staff and, there after an annual staff fire safety familiarisation.

Ref. 086a - Guide to carrying out Local Fire Safety Induction & Annual Staff Familarisation www.ucl.ac.uk / efd/ maintenance/fire/ documents/ UCLFire_TN_086a.pdf

 The Department
    UCL Fire Safety Management - Local induction/ familarisation form

When there is a change of working locations, arrangements or work practices; or when staff are given a change of responsibilities, they must receive additional familiarisation commensurate to their new location, local hazards and/or responsibilities etc. item 2.10 of the Fire Risk Management Policy

Use form 086 for recording the content covered in the training.
www.ucl.ac.uk /efd/ maintenance/fire/ documents/ UCLFire_TN_086.pdf

 The Department
All staff and Post graduate research students  

UCL Safety Induction

www.ucl.ac.uk/estates/safetynet/training/induction.pdf

Safety Services provide fire safety induction training for new members of staff when they attend the UCL safety induction course.

 Safety Services
All staff involved with any aspect of recruitment and selection of staff Legal and policy requirements associated with recruitment and selection Any recruitment & selection course that includes policy information
Recruitment and Selection
HR Policy Briefing		 Recruiting and selecting the right people is of paramount importance to the continued success of UCL. This Recruitment and Selection Policy sets out how to ensure, as far as possible, that the best people are recruited on merit and that the recruitment process is free from bias and discrimination.
Recruitment and Selection Policy		 Organisational & Staff Development
All staff involved in the appraisal of staff UCL policy requirements in regard to staff appraisal Staff appraisal briefing
Appraisers – Academic and
Research staff
  - courses dates
Appraisers - Administration/
Managerial Support staff
 - courses dates		 The Appraisal, Review and Development Scheme ARDS embeds the right as policy and also describes the benefits and the process clearly www.ucl.ac.uk /hr/docs/staff_review_ development.php Organisational & Staff Development
All new staff (within the first six weeks) Equality & diversity Equality & Diversity
https://moodle.ucl.ac.uk/)		 www.ucl.ac.uk /hr/ docs/ equal_opportunity.php> Organisational & Staff Development
New Non-Clinical Lecturers Learning and Teaching 30 credits over one year on the Institute of Education's "Professional Certificate in Teaching and Learning in Higher and Professional Education" (PCTLHPE) www.ucl.ac.uk/calt/ www.ucl.ac.uk /calt/ probationary-scheme-guidelines/> CALT
New Non-Clinical Lecturers Academic development "Fundamentals of Teaching" or "Introduction to Teaching in Higher Education" www.ucl.ac.uk/calt/courses-workshops CALT
Full-Time Teaching Fellows Learning and Teaching 30 credits over one year on the Institute of Education's "Professional Certificate in Teaching and Learning in Higher and Professional Education" (PCTLHPE) www.ucl.ac.uk/calt/ http://www.ucl.ac.uk/calt/docs/guidelinesRFLecturers CALT
Part-Time Teaching Fellows Academic development "Fundamentals of Teaching" or "Introduction to Teaching in Higher Education" www.ucl.ac.uk/calt/courses-workshops CALT
New Research Student Supervisors Supervision skills An Introduction to Research Student Supervision at UCL www.ucl.ac.uk/calt/courses-workshops
This is a component of the Probationary Lecturer Scheme mentioned in 3.3 of the guidelines.		 CALT
Probationary Lecturers Supervision skills An Introduction to Research Student Supervision at UCL www.ucl.ac.uk/calt/courses-workshopsn
It is an component of the Probationary Lecturer Scheme mentioned in
3.3 of the guidelines.		 CALT
All new staff Health and Safety Safety Induction

UCL Statement of Safety Policy is available at www.ucl.ac.uk/estates/safetynet/policy/index.htm

NB: There are very few generic mandatory safety training requirements nevertheless, safety risk assessments of work activities is a mandatory requirement.  Risk assessment is the key to identifying the specific safety training needs for staff

 Safety Services
Post graduate research students Health and Safety Safety Induction UCL Statement of Safety Policy is available at www.ucl.ac.uk/estates/safetynet/policy/index.htm Safety Services
Appointed Departmental Safety Officers Supporting Departmental responsibilities in managing safety Departmental Safety Officer (DSO) course The UCL Health and Safety Management Team (HSMT) at its meeting held on 21 June 2005 gave formal approval to the proposal that the training of DSOs and DRPS be made mandatory for all new appointees, with training to be given as soon as possible after the appointment.
Ref. Mandatory training of Departmental Safety Officers (DSOs) and Departmental Radiation Protection Supervisors (RPS) (HSMT Min.73.5, 21/06/05)		 Safety Services
Appointed Radiation Protection Supervisors (RPS) To know the risks to health created by exposure to ionising radiation; the precautions which should be taken; and the importance of complying with the medical, technical and administrative requirements of the Regulations;
to enable the supervision of the work safely as set out in the Local Rules.		 Radiation Protection Supervisors course

The UCL Health and Safety Management Team (HSMT) at its meeting held on 21 June 2005 gave formal approval to the proposal that the training of DSOs and DRPS be made mandatory for all new appointees, with training to be given as soon as possible after the appointment.
Ref. Mandatory training of Departmental Safety Officers (DSOs) and Departmental Radiation Protection Supervisors (RPS) (HSMT Min.73.5, 21/06/05)

Regulation 14 of the Ionising Radiations Regulations 1999 (IRR99)

 Safety Services
Staff and Post graduate research students who work with unsealed radioactive sources To know the risks to health created by exposure to ionising radiation; the precautions which should be taken; and the importance of complying with the medical, technical and administrative requirements of these Regulations Safe Handling of Unsealed Radioactive Sources (SHURS)

Regulation 14 of the Ionising Radiations Regulations 1999 (IRR99) and UCL Local Rules for the Use of Ionising Radiations  Section LR-5

Ref.  UCL Local Rules for the Use of Ionising Radiations  Section LR-5  Duties of RPS
Duties with regard to the Ionising Radiations Regulations item 5:
The DRPS shall, so far as is reasonably practicable, ensure that: b) all radiation workers in the department are adequately trained before they use ionising radiations and records of training are kept.
By compliance with Departmental Local Rules, adequate supervision and training, e.g. attendance at HURS course

 Safety Services
Staff nominated as departmental first aider Where a department has identified a need for a fully qualified first aider First Aid at Work (HSE Approved) Certificate UCL's Arrangements for the Provision of First Aid, available at www.ucl.ac.uk/estates/safetynet/guidance/firstaid/index.htm
HSE Approved means Health and Safety Executive approved training as stated in the HSE's First aid at work. The Health and Safety (First-Aid) Regulations 1981. Approved Code of Practice and Guidance L74		 Safety Services
Appointed Person (first aid) First aid Emergency First Aid at Work UCL's Arrangements for the Provision of First Aid, available at www.ucl.ac.uk/estates/safetynet/guidance/firstaid/index.htm Safety Services
DEOLOS
(Departmental Equal Opportunity Liaison Officers) 		Equality and diversity Equal Opportunity

Equal Opportunity issues www.ucl.ac.uk/hr/equalities/depts/equality_advisors.php

agreed with HODs as part of their role

Equalities
Porters Health and safety Manual Handling and Lifting www.ucl.ac.uk/estates/safetynet/training/man_handling.pdf Safety Services
Research staff (Roberts’ target group
standard postdocs and other staff funded by a UK Research Council on fixed-term funding 		Balanced portfolio of transferable skills training and career development
10 days/per annum 		www.ucl.ac. uk/ hr/osd/ research/ index.php Policy, guidance and rationale are best seen starting from the FAQ at www.ucl.ac.uk /hr/osd/ research/skills/faq.php Co-ordinated by Organisational & Staff Development