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A guide to mandatory training

UCL - Statutory & Mandatory Training Requirements for Staff 2013-14

 


1. Minimum Training Requirements for Staff

UCL is committed to the continuing professional development (CPD) of all staff. In order to facilitate this, staff are entitled and expected to undertake a minimum of 3 learning events per annum. For staff with management responsibilities this should include at least one leadership or management development activity.

To assist with, and for the purpose of consistent recording and monitoring of training and development within UCL, a learning event is defined as:

A learning, training or development activity that has been completed via attendance at a workshop, course or conference or via e-learning, a coaching or mentoring session or a team ‘away day’ or half day etc. (of at least 2 hours duration). In the case of e-learning this may be a cumulative total.


2. Statutory Training Requirements for Staff

All staff must undertake annual local fire safety induction and annual staff familarisation via their departmental designated personnel, e.g. Senior Fire Marshal, designated departmental trainer or departmental safety officer. This is a statutory (legal) requirement.


3. Mandatory Training Requirements for Staff

In addition UCL has a requirement for some staff groups to undertake mandatory training for reasons of health and safety compliance, compliance with changes in legislation, to meet professional body requirements and to meet quality standards or policy.


TABLE 1: UCL –Statutory & Mandatory Training Requirements for Staff 2013-14

Staff group

Training need to be met

Courses

Rationale/policy

In-house provider

All staff and Post graduate research students Annual fire safety is a statutory (legal) training requirement Local fire safety induction and annual staff familarisation

All staff must comply with UCL's arrangements for fire safety and fire prevention, in particular they must co-operate with the arrangements for fire safety training. Reference: item 4 of the UCL Fire Safety Management Standard
 
The department must carry out a local fire safety induction for their new staff and, there after an annual staff fire safety familiarisation.

Ref. 086a - Guide to carrying out Local Fire Safety Induction & Annual Staff Familiarisation
The Department
    UCL Fire Safety Management - Local induction/ familarisation

When there is a change of working locations, arrangements or work practices; or when staff are given a change of responsibilities, they must receive additional familiarisation commensurate to their new location, local hazards and/or responsibilities etc. item 2.10 of the Fire Risk Management Policy

Use the form TN086 for recording the content covered in the training.
The Department
All new staff and Graduate research students Health and Safety

UCL Safety Induction

It is a mandatory requirement for new staff and graduate research students, undertaking work at UCL to receive the UCL Safety Induction which is comprised of a local safety induction completed by the department followed by the online UCL Corporate Safety Induction.  It is the responsibility of the line manager to ensure that their new starters complete the UCL Safety Induction process.

Section 5.5.2 of the UCL Organisation and Arrangements for Safety describes the arrangements that the University has in place to carry out safety training.

The Department 

Safety Services

Departmental Safety Officers (DSO)

To assist the Head in the creation, development, monitoring and review of the Department’s arrangements for safe working.

Departmental Safety Officer (DSO)

UCL Organisation and Arrangements for Safety, Item 4.2 Departmental Specialist Safety Roles

Safety Services
Radiation Protection Supervisors (RPS)

To assist the Head in the creation, development, monitoring and review of the Department’s arrangements for safe working in areas of work
involving ionising radiations and implementation of UCL
local rules

Radiation Protection Supervisors

UCL Organisation and Arrangements for Safety, Item 4.2 Departmental Specialist Safety Roles.

Working with Ionising Radiations at UCL, LR-5  Duties of RPS

Working with Ionising Radiations at UCL, LR-14 Training requirements.

Regulation 14 of the Ionising Radiations Regulations 1999 (IRR99)

Safety Services
Staff and Post graduate research students who work with unsealed radioactive sources To acquire the techniques necessary for the safe use of unsealed radioactive sources Safe Handling of Unsealed Radioactive Sources (SHURS) Working with Ionising Radiations at UCL, LR-14 Training requirements. Safety Services
Staff nominated as first aider at work Competence in first aid at work First Aid at Work Certificate (3-day)

The Health and Safety (First-Aid) Regulations 1981. Approved Code of Practice and Guidance L74

Safety Services
Staff appointed as DSE Assessors

To gain the knowledge and skills to analyse workstations and to co-ordinate a programme of workstation assessments using the UCL RiskNET DSE tool

Display Screen Equipment (DSE) – Assessment of

The Health and Safety (Display Screen Equipment) Regulations 1992 (as amended in 2002)

Safety Services
All staff involved with any aspect of recruitment and selection of staff Legal and policy requirements associated with recruitment and selection Any recruitment & selection course that includes policy information
Recruitment and Selection
HR Policy Briefing
Recruiting and selecting the right people is of paramount importance to the continued success of UCL. This Recruitment and Selection Policy sets out how to ensure, as far as possible, that the best people are recruited on merit and that the recruitment process is free from bias and discrimination.
Recruitment and Selection Policy
Organisational Development
All staff involved in the appraisal of staff UCL policy requirements in regard to staff appraisal Staff appraisal briefing
Appraisers – Academic and
Research staff
  - courses dates

Appraisers - Administration/
Managerial Support staff
 - courses dates
The Appraisal, Review and Development Scheme ARDS embeds the right as policy and also describes the benefits and the process clearly www.ucl.ac.uk /hr/docs/staff_review_ development.php Organisational Development
All new staff (within the first six weeks) Equality & diversity Equality & Diversity
https://moodle.ucl.ac.uk/)
www.ucl.ac.uk /hr/ docs/ equal_opportunity.php Organisational Development
New Non-Clinical Lecturers Learning and Teaching 30 credits over one year on the Institute of Education's "Professional Certificate in Teaching and Learning in Higher and Professional Education" (PCTLHPE) www.ucl.ac.uk/calt/ www.ucl.ac.uk/hr/docs/Guidelines_2010 CALT
New Non-Clinical Lecturers Academic development "Fundamentals of Teaching" or "Introduction to Teaching in Higher Education" www.ucl.ac.uk/calt/courses-workshops CALT
Full-Time Teaching Fellows Learning and Teaching 30 credits over one year on the Institute of Education's "Professional Certificate in Teaching and Learning in Higher and Professional Education" (PCTLHPE) www.ucl.ac.uk/calt/ www.ucl.ac.uk/calt/docs/guidelinesRFLecturers CALT
Part-Time Teaching Fellows Academic development "Fundamentals of Teaching" or "Introduction to Teaching in Higher Education" www.ucl.ac.uk/calt/courses-workshops CALT
New Research Student Supervisors Supervision skills An Introduction to Research Student Supervision at UCL www.ucl.ac.uk/calt/courses-workshops
This is a component of the Probationary Lecturer Scheme mentioned in 3.3 of the guidelines.
CALT
Probationary Lecturers Supervision skills An Introduction to Research Student Supervision at UCL www.ucl.ac.uk/calt/courses-workshopsn
It is an component of the Probationary Lecturer Scheme mentioned in
3.3 of the guidelines.
CALT
DEOLOS
(Departmental Equal Opportunity Liaison Officers)
Equality and diversity Equal Opportunity

Equal Opportunity issues www.ucl.ac.uk/hr/equalities/depts/equality_advisors.php

agreed with HODs as part of their role

Equalities
Porters Health and safety Manual Handling and Lifting www.ucl.ac.uk/estates/safetynet/training/man_handling.pdf Safety Services