UCL Human Resources -

A guide to mandatory training

UCL –Statutory & Mandatory Training Requirements for Staff 2011-12

Minimum Training Requirements for Staff
Statutory Training Requirements for Staff
Mandatory Training Requirements for Staff
TABLE 1: UCL –Statutory & Mandatory Training Requirements for Staff 2011-12

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1. Minimum Training Requirements for Staff

UCL is committed to the continuing professional development (CPD) of all staff. In order to facilitate this, staff are entitled and expected to undertake a minimum of 3 learning events per annum. For staff with management responsibilities this should include at least one leadership or management development activity.

To assist with, and for the purpose of consistent recording and monitoring of training and development within UCL, a learning event is defined as:

A learning, training or development activity that has been completed via attendance at a workshop, course or conference or via e-learning, a coaching or mentoring session or a team ‘away day’ or half day etc. (of at least 2 hours duration). In the case of e-learning this may be a cumulative total.

2. Statutory Training Requirements for Staff

All staff must undertake annual local fire safety induction and annual staff familarisation via their departmental designated personnel, e.g. Senior Fire Marshal, designated departmental trainer or departmental safety officer. This is a statutory (legal) requirement.

3. Mandatory Training Requirements for Staff

In addition UCL has a requirement for some staff groups to undertake mandatory training for reasons of health and safety compliance, compliance with changes in legislation, to meet professional body requirements and to meet quality standards or policy.

TABLE 1: UCL –Statutory & Mandatory Training Requirements for Staff 2011-12

Staff group	Training need to be met	Courses	Rationale/policy	In-house provider
All staff and Post graduate research students	Annual fire safety is a statutory (legal) training requirement	Local fire safety induction and annual staff familarisation	All staff must comply with UCL's arrangements for fire safety and fire prevention, in particular they must co-operate with the arrangements for fire safety training. See ref. UCL SSP, item 2.16. Fire Risk Management Policy (UCL Fire MI 01) statement is available at www.ucl.ac.uk/estates/maintenance/fire/documents/UCLFire_MI_01-Rev4-Apr11.pdf The department must carry out a local fire safety induction for their new staff and, there after an annual staff fire safety familiarisation. Ref. 086a - Guide to carrying out Local Fire Safety Induction & Annual Staff Familarisation www.ucl.ac.uk / efd/ maintenance/fire/ documents/ UCLFire_TN_086a.pdf	The Department
		UCL Fire Safety Management - Local induction/ familarisation form	When there is a change of working locations, arrangements or work practices; or when staff are given a change of responsibilities, they must receive additional familiarisation commensurate to their new location, local hazards and/or responsibilities etc. item 2.10 of the Fire Risk Management Policy Use form 086 for recording the content covered in the training. www.ucl.ac.uk /efd/ maintenance/fire/ documents/ UCLFire_TN_086.pdf	The Department
All staff and Post graduate research students		UCL Safety Induction www.ucl.ac.uk/estates/safetynet/training/induction.pdf	Safety Services provide fire safety induction training for new members of staff when they attend the UCL safety induction course.	Safety Services
All staff involved with any aspect of recruitment and selection of staff	Legal and policy requirements associated with recruitment and selection	Any recruitment & selection course that includes policy information Recruitment and Selection HR Policy Briefing	Recruiting and selecting the right people is of paramount importance to the continued success of UCL. This Recruitment and Selection Policy sets out how to ensure, as far as possible, that the best people are recruited on merit and that the recruitment process is free from bias and discrimination. Recruitment and Selection Policy	Organisational & Staff Development
All staff involved in the appraisal of staff	UCL policy requirements in regard to staff appraisal	Staff appraisal briefing Appraisers – Academic and Research staff - courses dates Appraisers - Administration/ Managerial Support staff - courses dates	The Appraisal, Review and Development Scheme ARDS embeds the right as policy and also describes the benefits and the process clearly www.ucl.ac.uk /hr/docs/staff_review_ development.php	Organisational & Staff Development
All new staff (within the first six weeks)	Equality & diversity	Equality & Diversity http://www.ucl.ac.uk/ hr/equalities/training/ ucl_marshall_disclaimer.php	www.ucl.ac.uk /hr/ docs/ equal_opportunity.php>	Organisational & Staff Development
New Non-Clinical Lecturers	Learning and Teaching	30 credits over one year on the Institute of Education's "Professional Certificate in Teaching and Learning in Higher and Professional Education" (PCTLHPE) www.ucl.ac.uk/calt/	www.ucl.ac.uk /calt/ probationary-scheme-guidelines/>	CALT
New Non-Clinical Lecturers	Academic development	"Fundamentals of Teaching" or "Introduction to Teaching in Higher Education"	www.ucl.ac.uk /calt/ academic-development/ calt-short-courses/calendar.php	CALT
Full-Time Teaching Fellows	Learning and Teaching	30 credits over one year on the Institute of Education's "Professional Certificate in Teaching and Learning in Higher and Professional Education" (PCTLHPE) www.ucl.ac.uk/calt/	www.ucl.ac.uk /calt/ probationary-scheme-guidelines	CALT
Part-Time Teaching Fellows	Academic development	"Fundamentals of Teaching" or "Introduction to Teaching in Higher Education"	www.ucl.ac.uk /calt/academic-development/ calt-short-courses/calendar.php)	CALT
New Research Student Supervisors	Supervision skills	An Introduction to Research Student Supervision at UCL	www.ucl.ac.uk /calt/ academic-development /calt-short-courses/PhD/# Briefing_Session This is a component of the Probationary Lecturer Scheme mentioned in 3.3 of the guidelines.	CALT
Probationary Lecturers	Supervision skills	An Introduction to Research Student Supervision at UCL	www.ucl.ac.uk /calt/ academic-development/calt-short-courses/PhD/# Briefing_Session It is an component of the Probationary Lecturer Scheme mentioned in 3.3 of the guidelines.	CALT
All new staff	Health and Safety	Safety Induction	UCL Statement of Safety Policy is available at www.ucl.ac.uk/estates/safetynet/policy/index.htm NB: There are very few generic mandatory safety training requirements nevertheless, safety risk assessments of work activities is a mandatory requirement. Risk assessment is the key to identifying the specific safety training needs for staff	Safety Services
Post graduate research students	Health and Safety	Safety Induction	UCL Statement of Safety Policy is available at www.ucl.ac.uk/estates/safetynet/policy/index.htm	Safety Services
Appointed Departmental Safety Officers	Supporting Departmental responsibilities in managing safety	Departmental Safety Officer (DSO) course	The UCL Health and Safety Management Team (HSMT) at its meeting held on 21 June 2005 gave formal approval to the proposal that the training of DSOs and DRPS be made mandatory for all new appointees, with training to be given as soon as possible after the appointment. Ref. Mandatory training of Departmental Safety Officers (DSOs) and Departmental Radiation Protection Supervisors (RPS) (HSMT Min.73.5, 21/06/05)	Safety Services
Appointed Radiation Protection Supervisors (RPS)	To know the risks to health created by exposure to ionising radiation; the precautions which should be taken; and the importance of complying with the medical, technical and administrative requirements of the Regulations; to enable the supervision of the work safely as set out in the Local Rules.	Radiation Protection Supervisors course	The UCL Health and Safety Management Team (HSMT) at its meeting held on 21 June 2005 gave formal approval to the proposal that the training of DSOs and DRPS be made mandatory for all new appointees, with training to be given as soon as possible after the appointment. Ref. Mandatory training of Departmental Safety Officers (DSOs) and Departmental Radiation Protection Supervisors (RPS) (HSMT Min.73.5, 21/06/05) Regulation 14 of the Ionising Radiations Regulations 1999 (IRR99)	Safety Services
Staff and Post graduate research students who work with unsealed radioactive sources	To know the risks to health created by exposure to ionising radiation; the precautions which should be taken; and the importance of complying with the medical, technical and administrative requirements of these Regulations	Safe Handling of Unsealed Radioactive Sources (SHURS)	Regulation 14 of the Ionising Radiations Regulations 1999 (IRR99) and UCL Local Rules for the Use of Ionising Radiations Section LR-5 Ref. UCL Local Rules for the Use of Ionising Radiations Section LR-5 Duties of RPS Duties with regard to the Ionising Radiations Regulations item 5: The DRPS shall, so far as is reasonably practicable, ensure that: b) all radiation workers in the department are adequately trained before they use ionising radiations and records of training are kept. By compliance with Departmental Local Rules, adequate supervision and training, e.g. attendance at HURS course	Safety Services
Staff nominated as departmental first aider	Where a department has identified a need for a fully qualified first aider	First Aid at Work (HSE Approved) Certificate	UCL's Arrangements for the Provision of First Aid, available at www.ucl.ac.uk/estates/safetynet/guidance/firstaid/index.htm HSE Approved means Health and Safety Executive approved training as stated in the HSE's First aid at work. The Health and Safety (First-Aid) Regulations 1981. Approved Code of Practice and Guidance L74	Safety Services
Appointed Person (first aid)	First aid	Emergency First Aid at Work	UCL's Arrangements for the Provision of First Aid, available at www.ucl.ac.uk/estates/safetynet/guidance/firstaid/index.htm	Safety Services
DEOLOS (Departmental Equal Opportunity Liaison Officers)	Equality and diversity	Equal Opportunity	Equal Opportunity issues www.ucl.ac.uk/hr/equalities/depts/equality_advisors.php agreed with HODs as part of their role	Equalities
Porters	Health and safety	Manual Handling and Lifting	www.ucl.ac.uk/estates/safetynet/training/man_handling.pdf	Safety Services
Research staff (Roberts’ target group standard postdocs and other staff funded by a UK Research Council on fixed-term funding	Balanced portfolio of transferable skills training and career development 10 days/per annum	www.ucl.ac. uk/ hr/osd/ research/ index.php	Policy, guidance and rationale are best seen starting from the FAQ at www.ucl.ac.uk /hr/osd/ research/skills/faq.php	Co-ordinated by Organisational & Staff Development

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