The Learning Event Recording System

UCL has one corporate training record to which all UCL training providers input records of training undertaken, in order to enable a comprehensive record of all staff training and development completed by UCL staff. This allows UCL to:

Where training has been provided by one of UCL's training units such as:

Training will be recorded for you within 4-6 weeks of its completion and will show on your training record. If the details of any workshop you have attended are not in your records after this time please E-mail the appropriate provider. Please note that that online 'induction' and 'diversity' training data is produced every 3 months and will therefore show on your training record after this time.

Work-related training and development that has been organised by your department will usually be recorded (using the Learning Event Recording System) by the Departmental Administrator within the department or faculty. You should record all other training and development that you undertake via the Learning Event Recording System. For help with using the Learning Event Recording System please see 'How to Record Your Training'.

To enter the system, please click on the link below. You will then be required to enter your UCL Information Systems username and password. For more information about your UCL password, please visit the IS website at www.ucl.ac.uk/is/passwords/


Login to the Learning Event Recording System
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How to Record Your Training

 

How to add information about your own staff development activities

  1. Go to www.ucl.ac.uk/hr/services/qualifications

  2. Enter your central UCL ID and password then click on Submit.

  3. Once logged in select the tick box and click on the button 'my record'.

  4. You will now see a new page. Where it says 'Record Self Directed Training', enter information about any conference or training sessions that you have attended.

    1. In the ‘Event’ box , please type the title of the course or training session.

    2. For ‘Event media’, please select from the drop down menu.

    3. In ‘Event type’, again, please select from the drop down.

    4. For ‘Provider’ you can use free text.

    5. For ‘duration’ use the SELECT drop down and then put a number in ‘duration’.

    6. For ‘start date’ and ‘end date’, click the calendar.

    You can record 5 training events from this page. To add more records, click on the 'Add another row' button.

  5. Click on the 'Add Course Information' button. This information has now been recorded.

How to add information on behalf of department staff if you are a DA or HOD

The Learning Event Recording System can be used by Departmental Administrators or Heads of Department to record departmental skills training on behalf of their staff. This could include departmental events such as away-days, training sessions or conferences.

  1. Go to www.ucl.ac.uk/hr/services/qualifications

  2. Enter your central UCL ID and password then click on Submit.

  3. Once logged in select your department from the drop down menu and select the 'add training' button.

    Courses Information Page
    1. For ‘Event’, the drop down menu is extensive. To save you time it is suggested that you select 'add new' and then type in your own description.

    2. For ‘Event media’, please select from the drop down menu.

    3. In ‘Event type’, again, please select from the drop down.

    4. For ‘provider’ you can use free text.

    5. For ‘duration’ use the SELECT drop down and then put a number in ‘duration’.

    6. For ‘start date’ and ‘end date’, click the calendar.

    7. Select Employees; here you can tick all the staff who have attended a course.

    8. Finally, click on ‘Add