UCL policy on Recruitment and Selection

The aim of surveillance is:

• For the manager or supervisor to identify any work related health risks from the proposed employment.
• To provide baseline health-surveillance or immunisation programmes for the new employee.
• To add the new employee to the Occupational Health recall process for any follow-up surveillance or immunisations required.

Routine on-employment health surveillance is undertaken following a job offer on the following UCL staff groups:

• Laboratory staff (including maintenance staff), clinical academics, clinical researchers, food handlers, all staff who drive on UCL business and some general maintenance staff.
• Staff working with human blood, tissues or bodily fluids.
• Staff working with animal allergens, latex, genetically modified organisms or dangerous pathogens.

N.B. Staff with patient contact or who have access to NHS patient records will also require Occupational Health clearance from the relevant NHS Trust to ensure compliance with the Trust's infection control policies and associated health-screening procedures and may require a 'research passport'. The employee’s supervisor or line manager will decide if this is required.

Supervisor / Manager’s Responsibilities

• The Job Hazard Form should be completed by following the link in SiP when loading on the employee’s employment details when relevant risks have been identified.
• When completed this form should be saved locally and sent to the Occupational Health Service via email to ohsadmin@ucl.ac.uk
• Where health surveillance or immunisation programme is recommended at the start of employment, managers are responsible for ensuring that new employees have attended OHS for relevant immunisation or health surveillance within 4 weeks of starting work and before starting work with animal allergens.
• Non-attendance of employees to the surveillance / immunisation appointment will be notified to the manager or supervisor.

Reports

The OHS outcome report will advise when:

• The health screening in relation to proposed work is satisfactory;
• The date that the recall email will be generated for the next stage of any surveillance process.

Service standards

The Occupational Health team will review the completed job hazard form and contact the employee to make that appointment within two working days of receipt of job hazard form.

If the employee is not contactable or does not attend for an appointment, the manager will be informed within 2 working days.

Once the employee has attended their appointment, OHS will inform the manager (or designated contact) of any relevant health surveillance outcomes within 2 working days.

The manager is responsible for ensuring that new employees have attended the Occupational Health Service (OHS) for relevant immunisation or health surveillance within 4 weeks of starting work and before starting work with laboratory allergens.

Download Job Hazard Form here.

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