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Heads of Department and Departmental Administrators

This section is aimed at bringing together all policies, forms and procedures that are of particular interest to Departmental Heads and Departmental Administrators. Please note, however, that if you are at all unsure about what to do with a particular situation, you should always seek advice from the appropriate member of HR before acting.

Information is grouped by the task/s to be actioned

HR User Group Presentations

Mailing Lists page

Additional Increments / Promotions / Grading Review

• Acting-up allowances
  and Honoraria
  • Honoraria
  • Acting Up Allowance
• Additional Increments
  • Accelerated Increment / Contribution Point
• Consultant Clinical Academic
  Confirmation of Pay Progression
• Consultant Clinical Academic Confirmation of Pay Progression Form
• Promotions procedures
  • Academic Staff
  • Research Staff
• Grading Review
  • Grading review process document
  • Grading review request form

  Appraisals

• Scheme for staff who hold Honorary Consultant Contracts
  • Form
• Scheme for all other members of staff
  • Cover Page (Pre Review Form)
  • Part A (Pre Review Form)
  • Part B (Summary of Review Discussion)
  • Part C (Training and Development Needs)

Appointments

• Appointing Overseas Workers (Work Permits)
• Academic Visitors (Work Permits)
• Honorary Titles (use of)
  • Honorary Request Form
• Job Descriptions - Guidance on writing
• Job Description Selection Criteria
• Payroll Deadlines
• Recruitment and Selection Policy
• Recruitment Shortlist Proforma
• Relocation Scheme (for Academic, Research and Snr Support Staff)
• Right to Work FAQs
  • Department
  • Overseas Worker
  • Student
• Salary Scales
• Staff Record Form Links
• Staff Record Form
• Temporary Staff - Employment of
• Working Patterns
• Work Permits
• Worker Registration Scheme

Appointment Forms

• Honorary Request Form
• Guidance on completing Form 3

Data Protection

• UCL Data Protection Information

Disciplinaries / Grievances

• Disciplinary Procedure
  • Research Staff
  • Academic Staff
  • Support Staff
• Grievance Procedures
  • Research Staff
  • Academic Staff
  • Support Staff
• Mediation
  • Mediation Form

Freedom of Information

• Freedom of Information Act

Leave

• Annual Leave
• Leave for Domestic and Personal Reasons
• Maternity
• Maternity and Paternity Leave Cover
• Parental and Adoption Leave
• Sickness
• Sickness Absence Policy
• Sickness Absence Record Form (self-certificate)
• Sickness Return Form
• Unpaid Leave of Absence

Management Tools

• Management Tools

Probation Procedures

Academic Staff and Research Fellows with Proleptic Appointments

• 1st & 2nd year probationary lecturer review form
• 3rd year probationary lecturer review form
• The UCL Probationary Lecturer and Research Fellow Scheme - A Handbook

Research and Support Staff

• Induction and Probation Policy
• Probationary review form

 

Recruitment

• Job Application Form
• Job Descriptions - Guidance on writing
• Job Description Selection Criteria
• Recruitment and Selection Policy
• Recruitment Shortlist Proforma
• Staff Record Form
• Working Patterns
• Advertise a Vacancy
• Advert Templates

 

Service in Partnership (SiP)

• SiP Website
• SiP Application

 

Terminations

• Exit Interview
• Exit Interview Questionnaire
• Retirement
• Termination Procedure for UCL Employment Contracts