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Support for departments

The Equalities team at UCL can provide support for departments working towards Athena SWAN awards. Self Assessment Teams (SATs) will be responsible for data analysis and presentation, putting together the applications as well as creating and implementing action plans. We can provide staff and student data for your application and provide feedback on draft submissions (see FAQ no1 for more information). Harriet Jones is UCL's Policy Adviser for Athena SWAN and women in SET, please contact Harriet with any queries relating to Athena SWAN.

 

Resources

•  Athena SWAN Toolkit: this document will act as a guide for Departments applying for Athena SWAN. The Toolkit introduces Athena SWAN and the different awards available, information on statistical and qualitative data analysis and discussions, evidencing impact and sections of the application form.

•  Data Explanatory Notes: this document outlines the data sets provided to departments by HR and student data services. There is also a description of quick and simple ways of analysing this data.

•  Graph Templates: if you fill in your data into the tables, the graphs will automatically update. You may have to refresh the data labels. You do not have to use these graphs in your application, but they are examples of how you could present your data in a clear format, including the raw numbers and percentages.

•  Action plan guidance and template: the action plan is a key section of the application, and the actions your include should follow on from the discussion and analysis presented in the application. You action plan should cover the next 3 years, and must be SMART (specific, measurable, attainable, realistic and timely). If you chose not to use this template, please read the guidance included in this document.

•  Athena SWAN survey template: many departments have decided to run surveys in their departments to gather further information and feedback from staff and students. This survey has been put together to support SWAN departments, who can use as many or as little of the suggested questions. Guidance on conducting a survey or focus group is also included.

•  Athena SWAN timeline: this will give an indication of the amount of work required to put together a successful application. This timeline represents the minimum required, and should act as a guide

•  Athena SWAN checklist: this has been created for departments to double check formatting and important information to include in the application before submitting draft applications to Harriet, or the final submission to Athena SWAN.

•  A summary of feedback from Athena SWAN panels to date: when you apply for an award, the Athena SWAN assessment panels provide departments with feedback on their application. Feedback from UCL departments has been compiled and discussed.

•  UCL policies for SWAN departments: This document outlines UCL policies, initiatives, training and resources that Self Assessment Teams should be aware of.

•  Making the most of your Athena SWAN awards: once you have been successful in achieving an Athena SWAN award, it is important to publicise the award within the department and externally. This document includes information and suggestions as to how to promote your award.

Mailing lists

If you are interested in joining the following mailing list, please contact Harriet Jones.

Women in SET mailing list: we send out articles and publications to people interested in issues relating to women in Science Engineering and Technology.

SWAN leads mailing list: the Athena SWAN newsletters, information about Athena SWAN events, information and updates are sent via this mailing list.

Useful links

UCL women is a network for female academics (post docs and above) in STEMM. The network organise lectures, discussion and social events - please see their website or follow UCL women on twitter for upcoming events and details on how to get involved.

Women role models in medicine, surgery and dentistry - leading change: the Leadership in Medicine videos have been produced to address the question - how does a leader in medicine evolve? The women leading change subset of podcasts are particularly focused on the career progression and success of women in medicine and how they came to become leaders in their field.

SLMS academic role models

Guidance on supporting working parents and carers

Athena SWAN information and documents

Athena SWAN application forms:

Athena SWAN handbook

Athena SWAN awards booklets: the booklets outline some of the best practice identified in each department who have achieved an Athena SWAN award at each awards ceremony.

Factsheets

For other resources from Athena SWAN including their annual reports, please see the Athena SWAN website

 

 

Last updated: 19th June 2014