1-19 Torrington Place
9th and 10th Floors
London WC1E 7HB
Tel: +44 020 7679 1843
Verifying your right to work - important guidance for all candidates
Why are you being asked to bring evidence of your right to work to interview?
The Immigration, Asylum and Nationality Act 2006 came into effect on 29 February 2008. This strengthened the requirement for employers to check documents to establish a person's eligibility to work in the UK and compliance with any restrictions. Civil penalties were introduced with fines up to £10,000 for each illegally employed worker and unlimited fines and imprisonment of up to 2 years for knowingly employing illegal workers.
Under the Act we are required to check your eligibility to work in the UK before you start work. We are therefore asking all candidates to bring proof of their right to work to interview and a copy will be taken.
If you are successful at interview this documentation will be kept on your personnel file. If you are not successful the documentation will be shredded and securely disposed of. If you forget to bring this documentation you will be asked to bring the original to UCL before an offer can be made and contract sent.
What if I don’t physically attend for interview?
In a few exceptional cases this will not be possible e.g. where a telephone interview has taken place. Under these circumstances there are the following options:
1) The original right to work documents are authenticated by a Notary who is local to you in your country of residence. The authenticated copy of the original document and Notary details should be sent to the named individual who is managing your recruitment at UCL.
2) The original documents are sent through registered post (or equivalent), to the named individual who is managing your recruitment at UCL.
3) The original documents are brought to UCL to be checked at a later date (but prior to commencing work) if you are due in the country shortly. A contract will not be issued until the documentation has been checked.
What is Proof?
- Passport showing you are a British citizen and having the right of abode in the UK
- Passport or national identity card from an EEA country or Switzerland or visa stamp showing permission to work
- Residence permit, registration certificate or Home Office or Border Agency document indicating rights of permanent residence to an EEA or Swiss national or family member
- A passport, biometric ID card or other travel documents indicating you are exempt from immigration control, are allowed to stay indefinitely in the country or have no time limit on your stay.
- P45, P60, NI number card or letter from an approved Government agency. (Please note that a National Insurance number does not automatically indicate you have eligibility to work, and is not sufficient evidence), plus:
- Immigration Status Document (ISD) with indefinite leave to remain
- Full UK, Channel Islands, Isle of Man or Irish birth certificate
- Full UK, Channel Islands, Isle of Man or Irish adoption certificate
- Certificate of registration or naturalisation as a British citizen
- Letter issued by the Home Office or UK Border Agency indicating indefinite leave to remain
- Entitlement to work for up to 12 months
- Passport or travel document endorsed for specific types of work, provided a Certificate of Sponsorship is not required
- Biometric Immigration document indicating you are permitted to stay in the UK and do the work in question
- A residence card or document issued to a family member of a national of a EEA country or Switzerland
- A certificate of sponsorship with passport, ISD or other travel document indicating leave to remain (this must be checked in HR on day one of commencing employment), or
- Certificate of application and Application registration card for a family member of a national of a EEA country or Switzerland, or
- P45, P60, NI number card or letter from an approved Government agency plus ISD giving limited leave to remain or Letter from the Home Office or Border Agency confirming limited leave to remain
CERTIFICATES OF SPONSORSHIP (CoS)
If you do not have automatic permission to work in the UK you may still be able to apply for a CoS under the points based immigration system.
If you meet the following criteria, UCL may offer you a CoS. This, along with confirmation of your competence in English and maintenance requirements will be considered by the UK Border Agency when considering your entry clearance / leave to remain in the UK.
Criteria for issuing a CoS:
- The job is on the shortage occupation list
- It passes the Resident Labour Market Test (RLMT)
- The job on the graduate occupations list
- Minimum salary level of £20k pa, or as specified on the relevant occupational code
For more detailed information about working in the UK please go to the UK Border Agency website http://www.ind.homeoffice.gov.uk/workingintheuk/ or visit the Right to Work ‘frequently asked questions’ page on the UCL website.