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Academic, Research and Teaching Fellows Promotions

Introduction Academic Staff Promotions Research Staff Promotions Teaching Fellows Promotions Senior Promotions Process
         

 

SENIOR PROMOTIONS PROCESS DOCUMENT

1 Introduction  
2 Eligibility  
3 Application Process for Senior Promotion (at a glance)  
4 Candidate's Supporting Documentation  
5 Referee Nominations  
6 Letters to Referees  
7 Head of Department Supporting Documentation  
8 Checklist  
9 Deadline for Submission  
10 Timetable for Senior Promotions Exercise  
11 Online Application  
12 List of Annexures  
13 FAQs and Useful Links  

1       Introduction

All applications for promotion (including direct route cases) to the senior staff grades 9 and 10 (Senior Lecturer, Reader, Professor, Principal Research Associate/Fellow, Professorial Research Associate/Fellow and Principal Teaching Fellow) are considered by the Academic Promotions Committee annually, following the meetings and recommendations of four School Promotion Sub-Committees 

The four School Committees are

School of Arts & Social Sciences
(Faculties of Arts & Humanities, Laws, Social & Historical Sciences and SSEES)

School of Sciences
(Faculties of the Built Environment, Engineering Sciences and Mathematical & Physical Sciences)

School of Life & Medical Sciences
(Faculties of Brain Sciences, Medical Sciences, Life Sciences and Population Health Sciences)

Institute of Education
(Culture Communication and Media, Curriculum, Pedagogy and Assessment, Education, Practice and Society, Learning and Leadership, Psychology and Human Development and Social Science)

The membership of the School Committees comprise of the relevant Executive Deans from each School plus nominated professorial members of staff from the Faculties. In the IOE it comprises of the Pro-Directors plus nominated professorial members of staff from academic departments.

The criteria for promotion is detailed in the relevant promotions procedure:  Academic Staff Promotions; Research Staff Promotions; Teaching Fellow Promotions.

2       Eligibility

For promotion to Senior Lecturer, Reader or Professor, eligibility is restricted to:

(1) Staff currently employed in an academic post, i.e. Lecturer, Senior Lecturer or Reader; and
(2) Research Fellows to whom UCL has made a contractual commitment of assimilation into an academic post on cessation of their Fellowship; and
(3) NHS Consultants holding an appropriate and current honorary academic appointment at UCL; and
(4) Research Council employees holding an appropriate and current honorary academic appointment at UCL

For promotion to Principal Research Associate/Fellow or Professorial Research Associate/Fellow (grades 9 or 10), eligibility is restricted to:

(1) Staff currently employed in a research post i.e. Research Associate/Fellow, Senior Research Associate/Fellow or Principal Research Associate/Fellow (and where staff are externally funded, dependent upon funding being available).

For promotion to Principal Teaching Fellow (grade 9), eligibility is restricted to:

(1) Staff currently employed in a Teaching Fellow or Senior Teaching Fellow post.

Note: All applicants must hold a UCL contract of employment or hold a UCL Honorary appointment. 

3       Application process for senior promotion (at a glance)

In presenting a case, allow for assessment by an inter-disciplinary team. Please explain specific indicators of excellence for the discipline and avoid, where possible, using abbreviations.

Create your electronic application (see section 11)

  • Use the mandatory templates for your personal statement, CV and publications list, (teaching portfolio if appropriate) Guidance on completing your CV can be found at annexure B
 
Produce your supporting documentation (see section 4 )
  • Enter your publications into UCL's Research Publications Database (RPS) (see annexure C)
 
Nominate your referees (see section 5)
  • decide appropriate referees for your specialism
 
Discuss with your Head of Department*1 (or Dean if direct route)
  • Referees should be impartial/independent and should not do not include your immediate Head of Department, PhD supervisor, friends and relatives.
  • Applications for promotion can only be submitted via the web based submission form
 
Application Deadline
  • 23:59 Monday 31st October 2016
 

4       Candidate's supporting documentation

Electronic copies of the following documents are required.

Following submission of an application, there will be a final opportunity for candidates to submit any additional information in support their application such as the award of a major grant or significant publication since their submission. HR will advise candidates of this opportunity in February.

5       Referee nominations

External and internal referees act as advisors to UCL. It is vital that Heads of Department*1 ensure in advance that the nominated referees are willing and available to act in this capacity.  Failure to do so may lead to problems in obtaining a reference. 

Promotion to Senior Lecturer (grade 9)

The candidate shall nominate:

The Head of Department shall nominate:

Promotion to Reader (grade 9)

The candidate shall nominate:

The Head of Department shall nominate:

For promotion to Reader, at least one referee should be from overseas and at least three should have appropriate experience of the UK University system.

Promotion to Professor (research-based) (grade 10)

The candidate shall nominate:

The Head of Department shall nominate:

For promotion to Professor (research-based), at least one referee should be from overseas and at least three should have appropriate experience of the UK University system.

Promotion to Professor (teaching-based) (grade 10)

Referees should be of a status at least equivalent to those who would be asked were the case being presented for promotion to Professor  (research-based). 

For promotion to Professor, at least one referee should be from overseas and at least three should have appropriate experience of the UK University system. 

Principal Research Associate (grade 9)

Referees should be of a status at least equivalent to those who would be asked were the case being presented for promotion to Reader. 

For promotion to Principal Research Associate at least one referee should be from overseas and at least two of the referees nominated shall have appropriate experience of the UK University system. 

Professorial Research Associate (grade 10)

Referees should be of a status at least equivalent to those who would be asked were the case being presented for promotion to Professor.

For promotion to Professorial Research Associate at least one referee should be from overseas and at least two of the referees nominated shall have appropriate experience of the UK University system. 

Principal Teaching Fellow (grade 9), there will be two external referees and two internal referees. 

Referees should be of a status at least equivalent to those who would be asked were the case being presented for promotion to Senior Lecturer or Principal Research Associate (grade 9). 

6       Letters to referees

Letters from the Provost seeking the confidential opinion of referees will: -

7       Head of Department's supporting documentation (Dean if direct route case)

The Head of Department's supporting documentation should be uploaded by the Head of Department via the Senior Promotions Application and Referee Submission Form by close of business on 14 November 2016 is as follows:

In Direct Route cases, a Head of Department's statement is not applicable but details of any personal circumstances should be notified and uploaded.

See Promotions Annexure F: Head of Department (HoD) Supporting Statement – Guidance for writing

8       Checklist 

A checklist for submissions from the candidate and HoD is available at Promotions Annexure E: Candidate and Head of Department Submissions Checklist.

 

9     Deadline for Submission

Please note that the deadlines for submitting cases is 23:59 on Monday 31 October 2016 for candidates and 23:59 Monday 14 November for Heads of Departments*1.  Incomplete and/or late applications will not be accepted unless, for exceptional reasons, this has been agreed in advance with a member of HR Advisory Services.

10        Timetable for Senior Promotions Exercise 2017

Notification in the Week @UCL and Exchange to to advise of the opening of the 2017 Senior Academic Promotions application process. 16 September 2016
Email to Heads of Departments  
Closing date for application by candidate 23:59 31 October 2016

Deadline for online HoD supporting documentation and referee nominations

23:59 14 November 2016
Eligibility checking 16 - 29 November 2016
References requested 30 November 2016
Deadline for referees responses 30 January 2017

Additional information requested from candidates

1 February 2017
Closing date for additional information from  candidates 20 February 2017
School Committees meeting April/May 2017
Academic Promotions Committee June 2017

Notification of outcomes

July 2017
Publication of successful candidates on the UCL website July 2017
Contracts issued to successful candidates August 2017
Effective date of promotion 1 October 2017

11     Online Application

Candidates will require their UCL user ID/password and Employee Number in order to use the web based form. Employee Numbers are displayed on payslips or can be accessed via MyView.  Candidates holding honorary status will need to contact their Departmental Administrator or HR Advisory Services to find out their 'Employee' number.

Candidates should ensure that they click on the 'save' button at the end of the form or they will lose any information they have input.  On saving the completed form, an automatic email will be sent with confirmation of password and instructions on how to re-access the form.

It is important that referee details are entered accurately. Inaccurate addresses may cause problems for the School Committee and Academic Promotions Committee in considering a case. 

Candidates must upload their personal statement, CV and publications list (produced via UCL's Research Publications System database) as electronic attachments via the online senior promotions application and referee form. 

Note:  Only pdf and word documents can be uploaded.

Once candidates are sure that all the information on their form is accurate and complete, the form can be submitted.  Once the form has been submitted candidates will no longer be able to amend details on the form. 

Having committed the referee form, candidates are required to print off the list of referees and forward it with their password to their Head of Department.  Using the password, the Head of Department will be able to see the candidate's supporting documents; add the names and full addresses of their additional referees and upload their supporting statement and if applicable details of any personal circumstances. 

HoDs should ensure that they click on the 'save' button at the end of the form or they will lose any information they have input. 

Once the HoD is content with the candidate's application; their supporting statement and referee details they can “submit” the application.

To apply, click the link below :

Click here to submit your application

12     List of Promotions Annexures

A: Promotion Criteria

B: Curriculum vitae preparation and CV template

C: Publications list preparation

D: Presenting a case based on teaching achievement

E: Candidate and Head of Department Submissions checklist

F: Head of Department (HoD) Supporting Statement – Guidance for writing

13 FAQs and Useful Links

1The Head of Department (HoD) is a generic UCL title for those who report directly to the Faculty Deans and includes Divisional and Institute Directors for the School of Life and Medical Sciences(SLMS) and Pro-Directors in the Institute of Education (IoE).