Sickness Absence Types in MyView

Changes to recording of sickness absence on MyView

The Sickness Absence recording categories have been updated with a system developed by collaboration of the Health and Safety Executive with the Institute of Occupational Medicine http://www.iom-world.org/sicknessabsence/saclassn.htm. This scheme is designed to allow employers to classify in a standardised way the reasons for sickness absence provided by employees, be they from verbal reports, self-certificates or from a medical practitioner via a medical certificate. Standardisation will better enable external benchmarking with other Higher Education Institutions and organisations.

Classification of Reasons for Absence

In UCL's most recent sickness absence report, 35% of long term absence (over 28 days) has no absence reason recorded. So in this latest scheme the classification of the first level of absence (Sickness Reason) is mandatory. Although the second level (Sickness Category) is also mandatory in MyView, if you have any problems completing this level due to lack of information, the option of ‘not specified’ is available. Recording reasons for absence enables UCL to respond to trends through health and safety measures, health promotion and wellbeing programmes. There are 26 sickness reasons.

Sickness Reasons
Code	Description
10	Anxiety/stress/depression/ psych illness
11	Back Problems
12	Other (not back) musculoskeletal problem
13	Cold, Cough, Flu - Influenza
14	Asthma
15	Chest & respiratory problems
16	Headache / migraine
17	Benign and malignant tumours, cancers
18	Blood disorders (e.g. anaemia)
19	Heart, cardiac & circulatory problems
20	Burns, poisoning, frostbite, hypothermia
21	Ear, nose, throat (ENT)
22	Dental and oral problems
23	Eye problems
24	Endocrine / gland problems
25	Gastrointestinal problems
26	Genitourinary or gynaecological problems
27	Infectious diseases
28	Injury, fracture
29	Nervous system disorders
30	Pregnancy related disorders
31	Skin disorders
32	Substance Dependency
98	Causes - not elsewhere classified in SA scheme
99	Unknown causes / Not specified
100	Whole day medical appointment

If you are not sure which Sickness Reason the reported absence relates to, use the search box below to find it. Type at least 3 characters in the Category box below and select it by clicking your mouse pointer on it. The associated Sickness Reason will appear in the right-hand side box.

To see the entire list of sickness reasons and categories please click here

For further assistance please submit your query on HR Helpdesk Webform or call 020 3108 3998 (internal 53998).