Contacting HR

1-19 Torrington Place
9th and 10th Floors
London WC1E 7HB
Tel: +44 020 7679 1843

Sickness Absence Types in MyView

Changes to recording of sickness absence on MyView

The Sickness Absence recording categories have been updated with a system developed by collaboration of the Health and Safety Executive with the Institute of Occupational Medicine http://www.iom-world.org/sicknessabsence/saclassn.htm. This scheme is designed to allow employers to classify in a standardised way the reasons for sickness absence provided by employees, be they from verbal reports, self-certificates or from a medical practitioner via a medical certificate. Standardisation will better enable external benchmarking with other Higher Education Institutions and organisations.

Classification of Reasons for Absence

In UCL's most recent sickness absence report, 35% of long term absence (over 28 days) has no absence reason recorded. So in this latest scheme the classification of the first level of absence (Sickness Reason) is mandatory. Although the second level (Sickness Category) is also mandatory in MyView, if you have any problems completing this level due to lack of information, the option of ‘not specified’ is available. Recording reasons for absence enables UCL to respond to trends through health and safety measures, health promotion and wellbeing programmes. There are 26 sickness reasons.

Sickness Reasons
Code Description

10

Anxiety/stress/depression/ psych illness

11

Back Problems

12

Other (not back) musculoskeletal problem

13

Cold, Cough, Flu - Influenza

14

Asthma

15

Chest & respiratory problems

16

Headache / migraine

17

Benign and malignant tumours, cancers

18

Blood disorders (e.g. anaemia)

19

Heart, cardiac & circulatory problems

20

Burns, poisoning, frostbite, hypothermia

21

Ear, nose, throat (ENT)

22

Dental and oral problems

23

Eye problems

24

Endocrine / gland problems

25

Gastrointestinal problems

26

Genitourinary or gynaecological problems

27

Infectious diseases

28

Injury, fracture

29

Nervous system disorders

30

Pregnancy related disorders

31

Skin disorders

32

Substance Dependency

98

Causes - not elsewhere classified in SA scheme

99

Unknown causes / Not specified

100

Whole day medical appointment

 

If you are not sure which Sickness Reason the reported absence relates to, use the search box below to find it. Type at least 3 characters in the Category box below and select it by clicking your mouse pointer on it. The associated Sickness Reason will appear in the right-hand side box.

Category: : Reason:

To see the entire list of sickness reasons and categories please click here

For further assistance please submit your query on HR Helpdesk Webform or call 020 3108 3998 (internal 53998).