Relocation - Transport of Personal Effects

This Policy is only applicable to UCL staff seconded to Nazarbayev University, Astana, Kazakhstan

When relocating to or from the UCL Centre for Preparatory Studies, Kazakhstan please refer to the specific relocation package benefits. See (CPS support package)

Form C3 is a form required to declare personal belongings to Customs and claim any duty and tax reliefs that may apply when returning or transferring residence from outside the European Community to the UK.


Staff should decide if the personal effects will be more conveniently and cost effectively shipped as excess baggage or whether the volume / cost of goods warrant shipping separately. In the latter case it should be borne in mind that the goods will not be immediately available on arrival in Astana as the shipment will require customs clearance.

If a separate shipment is required staff should contact a shipping agent and make the necessary arrangements regarding the collection, packing, transport, storage, customs clearance and delivery of their goods. You should submit the invoice to UCL Finance.

Items that should not be shipped:

  • Aerosols
  • Antiques
  • Asbestos
  • Dangerous goods, hazardous or combustible materials
  • Firearms, parts of
  • Furs
  • Isopropanol
  • Ivory
  • Jewellery
  • Liquids
  • Military equipment
  • Perishables
  • Pornography
  • Precious metals & stones
  • Substances containing sodium or calcium cyclamate
  • Unused postage stamps
  • Undeveloped photographic films

Your selected shipping agent will have container specifications but common size and weight limits are:

  • Box dimensions not to exceed 84x84x84 cm
  • Weight limit per box - 45 kg
  • Maximum shipments weight 250 kg.

Ideally consignments will be multi-piece consisting of sturdy boxes or suitcases weighing less than 30 kilos.

The driver collecting the shipment should complete a numbered air waybill and handover a copy to you for tracking purposes.

HR Policy and Planning
October 2013