Booking Travel

Procedure for GEE Staff and Students for booking travel:

Travel (flights, european train travel, hotels and car hire) should be booked via UCL's travel service provider, Ian Allan Travel

Contact Details:  email universities@ianallan.co.uk phone 0845 872 6011.  

Once you have a price for your travel, email the details and your grant code details to GEE-Orders@ucl.ac.uk and ask for a Purchase Order Number (PO).  Send the PO to Ian Allan Travel and they will then make the booking and send you your tickets.

UK train travel

UK Train tickets must be purchased through the UCL's Trainline portal which is administered by Ian Allan Travel. 

You will need to sign up for an account using the UCL Business ID (which takes less than 5 minutes). The site allows you to purchase using purchasing card or purchase order.

Log on and select your travel date, time, etc.  The site will show the cost of your journey.  Email the details (cost, journey details, grant code)  to GEE-Orders@ucl.ac.uk and ask for a Purchase Order Number (PO) made out to Ian Allan Travel. Once you have your PO number, go back to the site, enter your PO details and confirm your purchase.

Tickets can be held in the basket for 9 hours  and ordering via this site allows you to cancel or amend tickets online and use any card to pick up tickets from fast ticket machines at train stations.

For further information please see the contract details at this intranet page

For non-UK rail travel, email Ian Allan Travel as you would for booking a flight.

Travel Insurance

All trips should be registered via the online application form:

To start, enter "University College London" and the name will become visible, then enter the activation code.

Page last modified on 28 jul 16 12:42