Online Payment Terms & Conditions

University: University College London, Gower Street, London WC1E 6BT and its campus locations.

Student: A person registered for a Programme of study with the University, or intending to register for such a Programme of study.

Programme: The Programme of study of taught study or research at the University.

Tuition fees: The fees payable in respect of the Programme of study.

Academic Year: The University year, this runs from September until June of the following year.

Calendar Year: This runs from September until September of the following year.

Fees and Payments

It is the responsibility of the Student to ensure that the University's Tuition Fees in respect of the Programme are paid at the beginning of each Academic or Calendar Year of study.

The fees must be paid prior to or at registration (enrolment) whether directly by the Student or on the Student's behalf by a third party (such as a relative, employer or other sponsor).

Students are required to abide by UCL's regulations in respect of Tuition Fees and payments.

The payment of any sums intended to be in respect of Tuition Fees by or on behalf of the Student does not in itself indicate the existence of a contract between the University and the Student. A contract for Programme of study provision shall only come into being when the Student registers (enrols) on the Programme of study.

Late payment and late fee charges

Students failing to pay their tuition fees by the due date may have their registration suspended. Students suspended for non-payment of tuition fees may be re-registered on payment of the full tuition fee due plus a re-instatement fee of £150. At least 50% of the amount due to be paid by the Student is payable at enrolment, with the balance due by 1 February.

Overpayments and Refunds

Payments made online for Tuition Fees will be applied to the Student's University account in accordance with the details submitted electronically.

In the event that an overpayment is made against the total of Tuition Fees due, the credit balance arising will be used to offset any debt or invoice arising from accommodation, library debts or any other legitimate charge in due date order. If there is no other debt or invoice, any remaining credit balance will be refunded in accordance with the University's normal refund procedure. Refunds must be requested and supported by written authorisation from the Student.

The University will make any refund payable to the card account or bank account from which the original payment was received.

Currency Conversion Costs, Bank Charges etc.

All payments made through this online payment facility must be made in Pounds Sterling. Any currency conversion costs or other charges incurred in making the payment or in processing a refund shall be borne by the Student or the third party making payment and shall not be deductible from the amounts due to the University. 

Payments by Third Parties

Payment of Tuition Fees by a person or organisation other than the Student does not constitute a contract for admission to the University, nor for the provision of a Programme of study between such person or organisation and the University.

Governing Law

These Terms and Conditions are governed by and to be construed in accordance with English Law. Any disputes shall be subject to the exclusive jurisdiction of the English courts.

Tuition Fee Deposit Policy for Postgraduate Taught Study

This Policy may also be downloaded as a PDF by clicking here.

1. Purpose

1.1. UCL receives a significant number of applications for post graduate study in each year. While the vast majority of individuals that UCL makes an offer of a place to enrol at UCL, there is a minority that do not. That results in a place that could have been offered to another individual being left vacant.

1.2. The purpose of requiring Offer Holders to pay UCL a deposit towards their tuition fees is twofold:

1.2.1. It allows Offer Holders to demonstrate their commitment to attending their chosen programme of study at UCL; and

1.2.2. It gives UCL the sufficient level of certainty that Offer Holders will enrol and aids UCL in its resource and student number planning.

2. Definitions

Deadline – the deadline by which the Tuition Fee Deposit must be paid, as set out in the Offer Letter.

Enrolment – formal enrolment of the Offer Holder as a student at UCL and Enrol and Enrolled will be construed accordingly.

Offer Holder – an individual that has formally been offered a place to study at UCL.

Offer Letter – the formal offer of admission made by UCL to the Offer Holder.

Student Contract – the contract entered into by UCL and the Offer Holder pursuant to which UCL agrees to admit the Offer Holder as a student at UCL.

Tuition Fees – the fees payable by an Offer Holder upon enrolment to the Programme.

Tuition Fee Deposit – the deposit, towards the Tuition Fees, paid by an Offer Holder to UCL in order to reserve a place on the Programme

3. Scope

3.1. UCL does not require Tuition Fee Deposits for undergraduate programmes or postgraduate research programmes (MPhil/PhD, MD[Res], specialist doctorates or the MPhilStud), with the exception of selected specialist doctorates in the Eastman Dental Institute.

3.2. UCL may require Tuition Fee Deposits for Master’s by Research (MRes) programmes.

3.3. UCL’s requirements for payment of a Tuition Fee Deposit are established on a programme by programme basis.

3.4. Offer Holders that are required to pay a Tuition Fee Deposit will be notified in the Offer Letter. The Offer Letter will set out the Deadline, the total Tuition Fee Deposit due and details on how the payment should be made.

3.5. A full schedule of Tuition Fee Deposits that are payable for the 2017/18 academic session, detailed by programme, mode of attendance and fee status, are contained at http://www.ucl.ac.uk/prospective-students/graduate/taught/fees-funding

4. Policy

4.1. Tuition Fee Deposits must be paid by the Deadline. Failure to pay the Tuition Fee Deposit by the Deadline may result in UCL terminating the Student Contract in accordance with its terms.

4.2. When an Offer Holder Enrols at UCL, any Tuition Fee Deposit paid will automatically be counted towards the Tuition Fees payable by the Offer Holder. The Offer Holder will only be required to pay the balance of the Tuition Fees. Tuition Fees are subject to the procedures and policies applicable to tuition fee payments for current students, as detailed at http://www.ucl.ac.uk/current-students/money. Offer Holders are advised to familiarise themselves with this information, in addition to the details contained within this policy.

4.3. Tuition Fee Deposits are charged at the following rates:

4.3.1. Full-time Student - £2,000;

4.3.2. Part-time (non-modular/flexible Student) – 50% of the above (as applicable);

4.3.3. Modular/flexible – subject to programme;

4.3.4. Eastman Dental Institute – subject to programme;

4.3.5. School of Slavonic and East European Studies (SSEES) - £4,000 for full-time overseas students and £2,000 for part-time overseas students;
but applicants should check the website referred to at paragraph 3.5 before making an application to ensure that they are aware of the most up to date Tuition Fee Deposit requirements.

4.4. The Deadline will usually be the later of:

4.4.1. 1st April preceding the start of studies (for Offer Holders due to start in September of the given academic year) or

4.4.2. Not more than six weeks after the date of the Offer Letter
but in no event will the Deadline be later than the day preceding the formal start date specified in the Offer Letter.

4.5. The Deadline for Offer Holders due to start at times other than September will be as specified in the Offer Letter.

4.6. The requirement to pay a Tuition Fee Deposit shall only arise when the Offer Holder has accepted the offer of admission.

4.7. Tuition Fee Deposits should be made through UCL’s online payment system, Payonline. Payment may be made in multiple instalments provided that the full Tuition Fee Deposit is paid to UCL by the Deadline.

4.8. The obligation to pay the Tuition Fee Deposit is owed by the Offer Holder but payment may be made by a third party on behalf of the Offer Holder. Any partial or failed payment of the Tuition Fee Deposit by a third party for the Offer Holder will not absolve the Offer Holder of their obligation to pay the remainder of the Tuition Fee Deposit.

4.9. If the Tuition Fee Deposit is not received in full by UCL by the Deadline, UCL reserves the right to terminate the Student Contract in accordance with its terms meaning that the Offer Holder will not be able to Enrol at UCL.

4.10. If UCL intends to terminate the Student Contract for failure to pay the Tuition Fee Deposit (in whole or in part), UCL will send the Offer Holder an email notification shortly after the Deadline. The notification will give at least two days’ notice of termination of the Student Contract. If the Tuition Fee Deposit is paid in full during that period, the Student Contract will not end.

4.11. If an applicant for a programme requiring a Tuition Fee Deposit is in debt to UCL with respect to Tuition Fees at the point when UCL intends to make an offer, UCL may decide not to issue a decision on the application until such a time as the debt is confirmed as discharged.

4.12. If an Offer Holder’s fee account balance is in credit (for example, due to overpayment of tuition fees for a previous period of registration), UCL Graduate Admissions will confirm the credit with UCL Student Finance and then, if agreed with the Offer Holder, the amount will be counted toward the Tuition Fee Deposit. If it is agreed with the Offer Holder, any Tuition Fee credit will be stated in the applicant portal and will be reflected in the balance of any Tuition Fee Deposit payment due.

4.13. Payment of the deposit, either in full or in part, does not alone guarantee that the Offer Holder will be able to Enrol or study at UCL. The Offer Holder’s ability to Enrol and study at UCL is determined by the Student Contract.

4.14. If UCL agrees to an Offer Holder transferring from one programme to another, whether before or after payment of the Tuition Fee Deposit but before Enrolment, and the newly selected programme does:

4.14.1. not require a Tuition Fee Deposit, any Tuition Fee Deposit paid prior to the transfer shall be refunded to the Offer Holder or, with the Offer Holder’s consent, be held by UCL against Tuition Fees for the newly selected programme; or

4.14.2. require a Tuition Fee Deposit, any Tuition Fee Deposit paid prior to the Transfer shall, with the Offer Holder’s consent, be held by UCL towards the Tuition Fee Deposit for the newly selected programme.
and the applicant portal will update accordingly with the amount of Tuition Fee Deposit paid (if any) noted against the offer of admission for the newly selected programme.

4.15. If UCL agrees to an Offer Holder deferring their Enrolment, any Tuition Fee Deposit payment made may, with the Offer Holder’s consent, be held on account and form part of the Tuition Fees, once Enrolled. Where payment has been made in part or has not been made a revised payment requirement will be communicated in the deferred offer of admission. The above terms concerning full payment by the stated deadline continue to apply. Deferral of admission is only permitted once.

5. Exemption

5.1. UCL may exempt an Offer Holder from the requirement to pay a Tuition Fee Deposit where the Offer Holder provides official documentary evidence to UCL Graduate Admissions that the Offer Holder has been awarded appropriate funding (in the form of an acceptable studentship, scholarship or sponsorship) and that is sufficient to cover the Tuition Fee Deposit in full.

5.2. UCL requires evidence of funding in the form of a formal, dated letter of award from the funding body on its letter head and signed by an authorised officer of the funding body specifying the name of the Offer Holder and programme of study.

5.3. If evidence of funding is received by UCL Graduate Admissions:

5.3.1. prior to the issue of an Offer Letter, no Tuition Fee Deposit will be requested in the Offer Letter; or

5.3.2. after the issue of an Offer Letter, UCL will waive the requirement for a Tuition Fee Deposit and confirm the same in writing to the Offer Holder.

5.4. UCL will consider any and all requests for exemption from Tuition Fee Deposit requirement [at its absolute discretion / acting reasonably].

6. Refunds

6.1. Subject to section 6.2, Tuition Fee Deposits are generally refundable. Examples of where the Tuition Fee Deposit is refundable are:

6.1.1. an Offer Holder fails to meet the conditions set out in the Offer Letter and is not admitted;

6.1.2. an Offer Holder fails to secure the necessary clearance to enter the UK and undertake the programme;

6.1.3. UCL is unable to admit an Offer Holder due to the programme of study or specific mode of attendance previously agreed with UCL ceasing to be available;

6.1.4. if admission is deferred to the subsequent academic session and the Offer Holder requires the Tuition Fee Deposit to be refunded.

6.2. Tuition Fee Deposits are generally not refundable if the Offer Holder chooses not to Enrol or is otherwise unable to Enrol for reasons within the Offer Holder’s reasonable control. UCL has absolute discretion in considering and applying refunds of Tuition Fee Deposits other than in the circumstances set out in section 6.1.

6.3. An Offer Holder should apply for any refund of Tuition Fee Deposit in writing to UCL Graduate Admissions, which will be acknowledged within 10 working days of receipt. Authority to approve refund of Tuition Fee Deposits rests with the Director of Access & Admissions, UCL. UCL will return any Tuition Fee Deposit to the same individual and using the same method of payment as used to pay the Tuition Fee Deposit.

6.4. Following Enrolment, refund requests are subject to the policy concerning tuition fee refunds for current students, as detailed at http://www.ucl.ac.uk/current-students/money/fees-upport/fee_refund_policy

6.5. UCL will not refund the exact amount of Tuition Fee Deposit that it receives. If the Tuition Fee Deposit is being refunded to a non-Sterling bank account where a currency conversion is necessary, any exchange rate fluctuations shall be at the risk of the Offer Holder. UCL shall also be entitled to deduct any bank charges directly connected to the refund of the Tuition Fee Deposit.

Access & Admissions
November 2016

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