IDJ (Intra Departmental Journal)

An IDJ can be used :

  1. to correct a transaction that has been posted to the wrong PTAE (Project, Task, Award, or Expenditure Type)
  2. for internal recharges within a department.

Guide to using the IDJ Module (word)

Who and How :

These journal entries are created in a spreadsheet like format and posted without approval.  Only Local Finance Managers, Departmental Administrators, School Finance and Central Finance can submit these journals.

Each transfer requires two lines in the journal, one for each side of the transaction.

Using the Correct Expenditure Type

Correcting Income :

  • on both sides of the IDJ, use an expenditure type from the income range (an expenditure type beginning with 1, see list below)

Correcting Expenditure :

  • on both sides of the IDJ, use an expenditure type from the expenditure range (an expenditure type beginning with 2, see list below)

Recharging :

  • On the Supply side of the IDJ, use expenditure type 33 Internal Recharge – Income
  • On the Ordering side of the IDJ, use expenditure type 33 Internal Recharge - Exp

Valid Expenditure Types for IDJs

Page last modified on 13 jun 17 09:19