Incident/accident reporting

A user-friendly, interactive online tool for reporting and investigating accidents, incidents and near misses. It can be used by anyone who wants to report an accident or incident as well as by those who are responsible for investigating and analysing accidents and incidents.

Launched January 2011

Display Screen Equipment Self Assessment

Provides on-line training to all users of Display Screen Equipment so that they can carry out a self-assessment of their work station as part of the Departmental Safety Induction Process. The tool also provides direct feedback to the Departmental DSE coordinator of the small minority who may require a further assessment.

Trials complete. Available to trained DSE Coordinators from January 2012

Monitoring (Inspection and audit)

Trials in January 2012. Available from February/March 2012

Risk assessment

This tool provides an online approval and authorisation process for Departmental risk assessments as well as central database storage of completed risk assessments with smart search function. The tool will also provide model assessments of routine business activities.

Development and trials January to June 2012. Launch for wider use July 2012

Action tracker

Allows Departments to record actions resulting from inspections/audits/risk assessments/accident investigations and to assign them to individuals for review, action and closure.

Available for use within trialling and for launch of specific module

Performance monitoring/Reporting

This is an active feedback and reporting system that monitors Departmental and sub-departmental performance. The system is supported by data analysis software that enables divisions to control and analyse their own information.

Reporting tools will be generally released post launch to enable data entered in the system to be analysed

Library

A secure means of storing, archiving and collating all Departmental safety documents in one place.

Design to be done February 2012 Launch March 2012

Registers

Allows Departments to set up and maintain registers containing records of those issues and items which need to be controlled by departments to meet UCL and statutory requirements. Under development are:

Asset Registers - for example for assests that require statutory testing and maintenance e.g. pressure systems, lifting equipment and local exhaust ventilation

Chemical Register -for recording of key chemicals that UCL is required to report to various enforcing authorities

Responsibilities -for recording the nominated persons within the department that have specific safety responsibilities

In early design phase

Beta testing expected January 2012. Expected launch for statutory reporting chemicals June 2012

Early demonstration expected in January 2012. Trial in March 2012. Launch April/May 2012

Management review

Enables Heads of Department to assess the suitability and effectiveness of the arrangements they have put in place to manage safety and ensure that their Department is meeting the current needs of UCL.

Not available until September 2012