UCL Safety Services

WHAT IS RISKNET?

RiskNET is an IT system that is available via the Safety Services webpages to help Departments manage their safety responsibilities, it: provides tools that make managing safety simpler and less bureaucratic; and gives better and more effective feedback about how Departments are performing.

RiskNet consists of a number of specific tools/modules as follows:

MODULE	STATUS
Incident/accident reporting A user-friendly, interactive online tool for reporting and investigating accidents, incidents and near misses. It can be used by anyone who wants to report an accident or incident as well as by those who are responsible for investigating and analysing accidents and incidents.	Launched January 2011
Display Screen Equipment Self Assessment Provides on-line training to all users of Display Screen Equipment so that they can carry out a self-assessment of their work station as part of the Departmental Safety Induction Process. The tool also provides direct feedback to the Departmental DSE coordinator of the small minority who may require a further assessment.	Launched January 2012 - available to trained DSE Coordinators
Monitoring (Inspection and audit) Provides a means for recording Departmental inspections such that improvement actions can be set and analysis of findings can be carried out. It will enable managers to identify when and where inspections have been done according to their own and UCL’s requirements.	Available from February/March 2013
Risk assessment This tool provides an online approval and authorisation process for Departmental risk assessments as well as central database storage of completed risk assessments with smart search function. The tool will also provide model assessments of routine business activities.	Development work near completion. Trials January to June 2013. Launch for wider use July 2013
Action tracker Allows Departments record actions resulting from inspections/audits/risk assessments/accident investigations and to assign them to individuals for review, action and closure.	Available for use with the launched modules
Performance monitoring/Reporting This is an active feedback and reporting system that monitors Departmental and sub-departmental performance. The system is supported by data analysis software that enables divisions to control and analyse their own information.	Reporting tools will be generally released post launch to enable data entered in the system to be analysed
Library A secure means of storing, archiving and collating all Departmental safety documents in one place.	Design to be done July to Sep 2013. Launch date dependent on development times
Nominated Responsible Persons Register Allows Departments to set up and maintain a registers containing names of nominated persons eg fire wardens, first aiders etc and to allocate both departmental and location specific data. This will meet the need to document this information as part of their safety arrangements.	Registers created and pre-populated in Feb 2013. release to departments March 2013
Registers Allows Departments to set up and maintain registers containing records of those issues and items which need to be controlled by departments to meet UCL and statutory requirements. Under development are: Asset Register – for example for assets that require statutory testing and maintenance e.g. pressure systems, lifting equipment and local exhaust ventilation. Chemical Register – for recording of key chemicals that UCL is required to report to various enforcing authorisation	Asset Register-On hold Chemical Register-Beta testing in progress. Further development work March to June 2013. Expected launch for statutory reporting chemicals November 2013
Management review Enables Heads of Department to assess the suitability and effectiveness of the arrangements they have put in place to manage safety and ensure that their Department is meeting the current needs of UCL.	Not available until September 2013