Information for Contractors and Designers
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Information for Contractors and Designers

UCL Estates recognise that our contractors, suppliers and service provides are integral to our success and customer satisfaction. You support us to deliver the day to day operational services to the Estates as well as deliver maintenance and construction works. Here you will find links that will help you undertake your work at UCL in accordance with our standards and requirements.

If you are a contractor or designer working on a UCL Estates project, and the information you need is not here, you should contact your appointed University Project Officer.

›  Induction
All contractor operatives and staff, working on UCL construction related works will be required to attend the UCL site-wide safety induction prior to obtaining their security pass. These occur Monday, Wednesday & Friday at 8:25am in the Chenies Mews Welfare Building induction room. To book on this course, email hannah.martin@ucl.ac.uk. Access to site will not be permitted without a valid security pass. An overview of the induction material can be viewed in the video below:

View Induction Video          

›  Employer's Requirements
If you are a company tendering for future work at UCL Estates or if you have been successful in your bid to secure a contract with UCL Estates, there is certain information you will need to be familiar with before construction starts. Understanding our employer's requirements helps in the preparation of suitable risk assessment and method statements to manage the risks.

›  Information for Designers
If you are designer for one of UCL Estates' projects, there is specific information you will need to be familiar with before construction starts to ensure UCL site hazards and our requirements are considered during the design process. There are reference documents on the Employer's Requirements page you will also need to be familiar with, but to see pre-construction information which is specific to design, click below.

Pre-Construction Information for Designers      

Design Guidance for Mechanical, Electrical and Public Health Services
Design Guidance for Vertical Transport Services
Green UCL Construction webpage

DRAFT Inclusive Design Standard

Fire Plans and Building Information

Check the Fire Safety documents relevant to your building on the UCL Building Fire Safety Documents page. Please contact fire@ucl.ac.uk if you need fire safety documentation.

There are a number of technical notes produced by the UCL Fire Team to provide designers, engineers, consultants and contractors with UCL Employers Requirements.



Existing H&S Information UCL holds H&S files on its central W/Drive, Imprest and in some cases paper copies. The project manager should provide copies to the designers & contractor.

UCL also holds Asbestos Registers for all buildings. Designers & Contractors must be provided with the correct asbestos register for the areas that they are working within.

›  Logistics Information
Throughout your contract with UCL Estates, you will need to be aware of certain logistic information. Current information can be found here.

›  Resources and Documents
Logistics Footprint Map   Logistics Strategy  
Contractors Information Pack   Logistics Workshop Presentation  
Employer's Requirements - Logistics Services   DataScope - Procedural Information  

›  Requests
Hoarding Request   Apply for a Space (e.g Skip, Container or Scaffolding) 
Out of Hours Support Request   Chenies Mews Space Request  

›  Delivery Management System

The following parties are to use the Delivery Management System (DMS):

•  Capital Project Contractors
•  EM&I Project Contractors
•  Estates Maintenance Contractors
•  All Suppliers

All contractors must attend a Logistics workshop before they start on site so that they understand the DMS. These are held every Thursday from 4-5pm in the Construction Welfare Building at Chenies Mews. Please contact Phil Barnett if you have any questions.

›  Hi-Vis Transforming UCL Graphics

Please send both files to your Hi-Viz garment provider.

•  HiVis Graphic - JPG •  HiVis Graphic - EPS

›  Cloak Room Hours

Monday - Friday: 7am - 7pm Saturday: 7:30am - 2pm Sunday: Closed
To request use of cloakroom outside of hours, use the Out of Hours Support Request on the Contractor Requests page.

›  Report an Incident

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