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Clinical Placements

Trainees are on clinical placements in NHS settings throughout training. This section contains resources and information related to placements for trainees, supervisors and course staff.

Trainees

Placement chart - current allocation for all years

This section provides access to a placement chart detailing current allocations for trainees in all years. Please note that access to this chart is restricted to trainees and staff on the UCL clinical psychology doctorate (course intranet password is required): 

Basic Placement Requirements

There are some requirements that are common to all placements and that all trainees/supervisors/staff should be aware of.

Days on placement/placement study

There are certain basic requirements about number of days and pattern of study leave across placement 

Workload

All trainees are expected to have a workload equivalent to 8 cases in an adult mental health setting.

Leave Arrangements

Below are details of leave arrangements and forms for home fees and international self funded trainees:

Travel
Health and safety/lone working

It is important that trainees are aware of health and safety/lone working guidelines:

Cultural competence

All trainees are required to be culturally competent:

Service user involvement

All trainees have to have had some meaningful contact with services user groups/representatives who have a consultative role. This needs to happen on at least two placements.

Leadership Skills

Information on developing leadership skills on placement; suggestions for trainees and supervisors:

Placement Schedule & Dates

Placement guidelines and contracts

All placements need to have a contract set up and the contract needs to be handed into the course within 4 weeks of the start date of the placement.

See detailed placement guidelines including: an overview of the competences trainees need to acquire through training; information about placement content and learning outcomes; expectations common to all placements and placement content in specific service settings 


See basic contract template with guidance on what components make up a contract 

See DCP special interest group guidelines on what a contract for a child placement should contain

See DCP special interest group guidelines on what a contract for an LD should contain

See DCP special interest group guidelines on what a contract for an OA should contain

Monitoring Clinical and Placement Progression

Supervisor and Trainee Placement Feedback Forms

Supervisor Forms

Download Supervisor Feedback Form - Standard Version

To be filled in at end of placement - provides comprehensive feedback about trainee progress and enables the Exam Board to pass or fail the trainee.

For guidance on completing the Supervisor Feedback Form, click here

Download Supervisor Feedback Form for the Midpoint of a 1 Year Placement

One-year placements comprise two six-month placement periods, each of which need to be formally evaluated. This form indicate trainee progress after 1st six months.

For guidance on completing the supervisor feedback form for the midpoint of a 1 year placement, click here

Download Feedback Form for Supervisors who are not the Main Supervisor

This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor.

For guidance on completing the feedback form for supervisors who are not the main supervisor, click here

Download "Interim” Feedback Form for Third Year Trainees Nearing the end of the Course

The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement.

Trainee Forms

Download Trainee Feedback Form

This form asks trainees for feedback about their experience of the placement, the clinical work available and the supervision they received.

Download "Part D" Supervisors Feedback Form: Trainee Comment on Feedback from the EPR

This form is completed after the End of Placement Review has taken place. Comment should focus on any aspect of the formative and summative feedback received at the review.

Clinical Portfolio

Portfolio of Clinical Experience

The Portfolio of Clinical Experience helps trainees to maintain a systematic record of the clinical work they are undertaking in each placement, and building into a cumulative training record that applies across the whole course. At the end of each placement the supervisor needs to sign a form confirming that the portfolio is an accurate record.

A full description of the portfolio can be found in Section 16 of the Training Handbook. This describes the portfolio itself, the way it is used, and includes examples of how to complete each section.

The final section of the portfolio is the Cumulative Training Record (previously denoted as the Reflective Practice Log). This helps trainees to identify their progression through training in relation to the HCPC and BPS accreditation criteria. It sets out the contexts in which trainees need to work as well as the competences they need to develop. There are three downloads:

Supervisor's Confirmation of Experiences Recorded in the Record

As above, at the end of each placement period the supervisor should review the log and submit the 'authentication of clinical experience' form to college.

Client Consent Forms

There are a number of forms and resources that may be of use while on placement. Links to them are below:

Procedures for managing concerns about trainees on placement


Normally placements run smoothly. However, occasionally, there are times when concerns arise in relation to a trainee's progression.

There are clear course procedures on how to register concerns in any of these domains. 

Procedures for Managing Concerns about Supervision on Placement

Rating Scales for Structured Observation

UCL have developed two rating scales to help supervisors and trainees undertake structured observation. The first focuses on competence in the application of generic therapy skills; the second focuses on CBT therapy skills.

For each scale there is:

A brief information sheet:

A rating scale:

A scoring sheet:

Practice-Based Evidence

Here you can find tools used for calculating and recording reliable and clinical change.

RCI Calculator

Portfolio of Measures

Goal Attainment Scaling - planning and recording sheet

Placement Paperwork

Please see below for an overview of the paperwork required for submission on both a 1 year placement and a 6 month placement. All paperwork is submitted to the Electronic Trainee File System (ETFS).

For paperwork deadlines, please see http://www.ucl.ac.uk/dclinpsy/clinicalplacement/clinplacement_documents/placement_and_paperwork_dates

Paperwork expected to be uploaded is also indicated on the ETFS, under each respective placement.

Any queries should be directed to the Clinical Placements Administrator

1 Year Placement
Placement Contract MPR 1 Supervisors Feedback Form for the mid-point of a 12-month placement Portfolio of Clinical Experience (6 Months) MPR 2 Portfolio of Clinical Experience
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) Should be signed-by supervisor, scanned-in and uploaded to the ETFS A copy of your portfolio as it stands should be uploaded at the 6 month mark of a 1-year placement MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) The portfolio, covering the whole placement, should be uploaded to the ETFS
Supervisor Authentication of Clinical Experiences Undertaken on Placement Supervisors Feedback Form Trainee Feedback Form
This signed document (included in the portfolio) should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement Should be signed-by supervisor, scanned-in and uploaded to the ETFS Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS
6 Month Placement
Placement Contract Supervisors Feedback Form Trainee Feedback Form MPR Portfolio of Clinical Experience Supervisor Authentication of Clinical Experiences Undertaken on Placement
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS Should be signed-by supervisor, scanned-in and uploaded to the ETFS Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) The portfolio, covering the whole placement, should be uploaded to the ETFS This signed document (included in the portfolio) should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement
Additional Paperwork
IF HAVE MORE THAN ONE SUPERVISOR THIRD YEARS ONLY
Supervisor Feedback Form for Supervisors who are not the main supervisor Interim Feedback Form for 3rd Years nearing the end of the Course
This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor; should be completed, signed and uploaded as an Additional File under the relevant placement on the ETFS The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement; this form should be completed, signed and uploaded to the ETFS under placement 5/6 as an Additional File; a copy should also be emailed to the Clinical Placements Administrator
Developmental Reviews
Year 2 Year 3
Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 3 Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 5

Staff

Placement chart - current allocation for all years

This section provides access to a placement chart detailing current allocations for trainees in all years. Please note that access to this chart is restricted to trainees and staff on the UCL clinical psychology doctorate (course intranet password is required): 

Basic Placement Requirements

There are some requirements that are common to all placements and that all trainees/supervisors/staff should be aware of.

Days on placement/placement study

There are certain basic requirements about number of days and pattern of study leave across placement 

Workload

All trainees are expected to have a workload equivalent to 8 cases in an adult mental health setting.

Leave Arrangements

Below are details of leave arrangements and forms for home fees and international self funded trainees:

Travel
Health and safety/lone working

It is important that trainees are aware of health and safety/lone working guidelines:

Cultural competence

All trainees are required to be culturally competent:

Service user involvement

All trainees have to have had some meaningful contact with services user groups/representatives who have a consultative role. This needs to happen on at least two placements.

Leadership Skills

Information on developing leadership skills on placement; suggestions for trainees and supervisors:

Placement Schedule & Dates

Placement guidelines and contracts

All placements need to have a contract set up and the contract needs to be handed into the course within 4 weeks of the start date of the placement.

See detailed placement guidelines including: an overview of the competences trainees need to acquire through training; information about placement content and learning outcomes; expectations common to all placements and placement content in specific service settings 


See basic contract template with guidance on what components make up a contract 

See DCP special interest group guidelines on what a contract for a child placement should contain

See DCP special interest group guidelines on what a contract for an LD should contain

See DCP special interest group guidelines on what a contract for an OA should contain

Monitoring Clinical and Placement Progression

Supervisor and Trainee Placement Feedback Forms

Supervisor Forms

Download Supervisor Feedback Form - Standard Version

To be filled in at end of placement - provides comprehensive feedback about trainee progress and enables the Exam Board to pass or fail the trainee.

For guidance on completing the Supervisor Feedback Form, click here

Download Supervisor Feedback Form for the Midpoint of a 1 Year Placement

One-year placements comprise two six-month placement periods, each of which need to be formally evaluated. This form indicate trainee progress after 1st six months.

For guidance on completing the supervisor feedback form for the midpoint of a 1 year placement, click here

Download Feedback Form for Supervisors who are not the Main Supervisor

This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor.

For guidance on completing the feedback form for supervisors who are not the main supervisor, click here

Download "Interim” Feedback Form for Third Year Trainees Nearing the end of the Course

The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement.

Trainee Forms

Download Trainee Feedback Form

This form asks trainees for feedback about their experience of the placement, the clinical work available and the supervision they received.

Download "Part D" Supervisors Feedback Form: Trainee Comment on Feedback from the EPR

This form is completed after the End of Placement Review has taken place. Comment should focus on any aspect of the formative and summative feedback received at the review.

Clinical Portfolio

Portfolio of Clinical Experience

The Portfolio of Clinical Experience helps trainees to maintain a systematic record of the clinical work they are undertaking in each placement, and building into a cumulative training record that applies across the whole course. At the end of each placement the supervisor needs to sign a form confirming that the portfolio is an accurate record.

A full description of the portfolio can be found in Section 16 of the Training Handbook. This describes the portfolio itself, the way it is used, and includes examples of how to complete each section.

The final section of the portfolio is the Cumulative Training Record (previously denoted as the Reflective Practice Log). This helps trainees to identify their progression through training in relation to the HCPC and BPS accreditation criteria. It sets out the contexts in which trainees need to work as well as the competences they need to develop. There are three downloads:

Supervisor's Confirmation of Experiences Recorded in the Record

As above, at the end of each placement period the supervisor should review the log and submit the 'authentication of clinical experience' form to college.

Procedures for managing concerns about trainees on placement


Normally placements run smoothly. However, occasionally, there are times when concerns arise in relation to a trainee's progression.

There are clear course procedures on how to register concerns in any of these domains. 

Client Consent Forms

There are a number of forms and resources that may be of use while on placement. Links to them are below:

Procedures for Managing Concerns about Supervision on Placement

Rating Scales for Structured Observation

UCL have developed two rating scales to help supervisors and trainees undertake structured observation. The first focuses on competence in the application of generic therapy skills; the second focuses on CBT therapy skills.

For each scale there is:

A brief information sheet:

A rating scale:

A scoring sheet:

Practice-Based Evidence

Here you can find tools used for calculating and recording reliable and clinical change.

RCI Calculator

Portfolio of Measures

Goal Attainment Scaling - planning and recording sheet

Placement Paperwork

Please see below for an overview of the paperwork required for submission on both a 1 year placement and a 6 month placement. All paperwork is submitted to the Electronic Trainee File System (ETFS).

For paperwork deadlines, please see http://www.ucl.ac.uk/dclinpsy/clinicalplacement/clinplacement_documents/placement_and_paperwork_dates

Paperwork expected to be uploaded is also indicated on the ETFS, under each respective placement.

Any queries should be directed to the Clinical Placements Administrator

1 Year Placement
Placement Contract MPR 1 Supervisors Feedback Form for the mid-point of a 12-month placement Portfolio of Clinical Experience (6 Months) MPR 2 Portfolio of Clinical Experience
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) Should be signed-by supervisor, scanned-in and uploaded to the ETFS A copy of your portfolio as it stands should be uploaded at the 6 month mark of a 1-year placement MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) The portfolio, covering the whole placement, should be uploaded to the ETFS
Supervisor Authentication of Clinical Experiences Undertaken on Placement Supervisors Feedback Form Trainee Feedback Form
This signed document (included in the portfolio) should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement Should be signed-by supervisor, scanned-in and uploaded to the ETFS Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS
6 Month Placement
Placement Contract Supervisors Feedback Form Trainee Feedback Form MPR Portfolio of Clinical Experience Supervisor Authentication of Clinical Experiences Undertaken on Placement
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS Should be signed-by supervisor, scanned-in and uploaded to the ETFS Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) The portfolio, covering the whole placement, should be uploaded to the ETFS This signed document (included in the portfolio) should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement
Additional Paperwork
IF HAVE MORE THAN ONE SUPERVISOR THIRD YEARS ONLY
Supervisor Feedback Form for Supervisors who are not the main supervisor Interim Feedback Form for 3rd Years nearing the end of the Course
This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor; should be completed, signed and uploaded as an Additional File under the relevant placement on the ETFS The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement; this form should be completed, signed and uploaded to the ETFS under placement 5/6 as an Additional File; a copy should also be emailed to the Clinical Placements Administrator
Developmental Reviews
Year 2 Year 3
Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 3 Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 5

Supervisors

Placement chart - current allocation for all years

This section provides access to a placement chart detailing current allocations for trainees in all years. Please note that access to this chart is restricted to trainees and staff on the UCL clinical psychology doctorate (course intranet password is required): 

Basic Placement Requirements

There are some requirements that are common to all placements and that all trainees/supervisors/staff should be aware of.

Days on placement/placement study

There are certain basic requirements about number of days and pattern of study leave across placement 

Workload

All trainees are expected to have a workload equivalent to 8 cases in an adult mental health setting.

Leave Arrangements

Below are details of leave arrangements and forms for home fees and international self funded trainees:

Travel
Health and safety/lone working

It is important that trainees are aware of health and safety/lone working guidelines:

Cultural competence

All trainees are required to be culturally competent:

Service user involvement

All trainees have to have had some meaningful contact with services user groups/representatives who have a consultative role. This needs to happen on at least two placements.

Leadership Skills

Information on developing leadership skills on placement; suggestions for trainees and supervisors:

Placement guidelines and contracts

All placements need to have a contract set up and the contract needs to be handed into the course within 4 weeks of the start date of the placement.

See detailed placement guidelines including: an overview of the competences trainees need to acquire through training; information about placement content and learning outcomes; expectations common to all placements and placement content in specific service settings 


See basic contract template with guidance on what components make up a contract 

See DCP special interest group guidelines on what a contract for a child placement should contain

See DCP special interest group guidelines on what a contract for an LD should contain

See DCP special interest group guidelines on what a contract for an OA should contain

Monitoring Clinical and Placement Progression

Supervisor and Trainee Placement Feedback Forms

Supervisor Forms

Download Supervisor Feedback Form - Standard Version

To be filled in at end of placement - provides comprehensive feedback about trainee progress and enables the Exam Board to pass or fail the trainee.

For guidance on completing the Supervisor Feedback Form, click here

Download Supervisor Feedback Form for the Midpoint of a 1 Year Placement

One-year placements comprise two six-month placement periods, each of which need to be formally evaluated. This form indicate trainee progress after 1st six months.

For guidance on completing the supervisor feedback form for the midpoint of a 1 year placement, click here

Download Feedback Form for Supervisors who are not the Main Supervisor

This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor.

For guidance on completing the feedback form for supervisors who are not the main supervisor, click here

Download "Interim” Feedback Form for Third Year Trainees Nearing the end of the Course

The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement.

Trainee Forms

Download Trainee Feedback Form

This form asks trainees for feedback about their experience of the placement, the clinical work available and the supervision they received.

Download "Part D" Supervisors Feedback Form: Trainee Comment on Feedback from the EPR

This form is completed after the End of Placement Review has taken place. Comment should focus on any aspect of the formative and summative feedback received at the review.

Clinical Portfolio

Portfolio of Clinical Experience

The Portfolio of Clinical Experience helps trainees to maintain a systematic record of the clinical work they are undertaking in each placement, and building into a cumulative training record that applies across the whole course. At the end of each placement the supervisor needs to sign a form confirming that the portfolio is an accurate record.

A full description of the portfolio can be found in Section 16 of the Training Handbook. This describes the portfolio itself, the way it is used, and includes examples of how to complete each section.

The final section of the portfolio is the Cumulative Training Record (previously denoted as the Reflective Practice Log). This helps trainees to identify their progression through training in relation to the HCPC and BPS accreditation criteria. It sets out the contexts in which trainees need to work as well as the competences they need to develop. There are three downloads:

Supervisor's Confirmation of Experiences Recorded in the Record

As above, at the end of each placement period the supervisor should review the log and submit the 'authentication of clinical experience' form to college.

Procedures for managing concerns about trainees on placement


Normally placements run smoothly. However, occasionally, there are times when concerns arise in relation to a trainee's progression.

There are clear course procedures on how to register concerns in any of these domains. 

Resources for supervisors

New Supervisor Workshop Slides

UCL run supervision workshops jointly with Royal Holloway University of London and University of East London. The new supervisor workshop gives information on how to set up and run a placement and provides the first part of accredited supervisor training. For slides from this workshop click here. For dates of this and other workshops click here.

Supervisor competence framework

Guidelines for academic work conducted on placement

As part of their course requirements, trainees conduct two different types of academic work while they are on placement; case reports and service related research projects.

It is often useful for supervisors to be able to see the guidelines for these:

Click here for case report guidelines

Click here for service related research guidelines.

Client Consent Forms

There are a number of forms and resources that may be of use while on placement. Links to them are below:

Procedures for Managing Concerns about Supervision on Placement

Rating Scales for Structured Observation

UCL have developed two rating scales to help supervisors and trainees undertake structured observation. The first focuses on competence in the application of generic therapy skills; the second focuses on CBT therapy skills.

For each scale there is:

A brief information sheet:

A rating scale:

A scoring sheet:

Practice-Based Evidence

Here you can find tools used for calculating and recording reliable and clinical change.

RCI Calculator

Portfolio of Measures

Goal Attainment Scaling - planning and recording sheet

Placement Paperwork

Please see below for an overview of the paperwork required for submission on both a 1 year placement and a 6 month placement. All paperwork is submitted to the Electronic Trainee File System (ETFS).

For paperwork deadlines, please see http://www.ucl.ac.uk/dclinpsy/clinicalplacement/clinplacement_documents/placement_and_paperwork_dates

Paperwork expected to be uploaded is also indicated on the ETFS, under each respective placement.

Any queries should be directed to the Clinical Placements Administrator

1 Year Placement
Placement Contract MPR 1 Supervisors Feedback Form for the mid-point of a 12-month placement Portfolio of Clinical Experience (6 Months) MPR 2 Portfolio of Clinical Experience
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) Should be signed-by supervisor, scanned-in and uploaded to the ETFS A copy of your portfolio as it stands should be uploaded at the 6 month mark of a 1-year placement MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) The portfolio, covering the whole placement, should be uploaded to the ETFS
Supervisor Authentication of Clinical Experiences Undertaken on Placement Supervisors Feedback Form Trainee Feedback Form
This signed document (included in the portfolio) should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement Should be signed-by supervisor, scanned-in and uploaded to the ETFS Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS
6 Month Placement
Placement Contract Supervisors Feedback Form Trainee Feedback Form MPR Portfolio of Clinical Experience Supervisor Authentication of Clinical Experiences Undertaken on Placement
Should be signed by both trainee and supervisor, scanned-in and uploaded to the ETFS Should be signed-by supervisor, scanned-in and uploaded to the ETFS Should be signed-by both supervisor and trainee, then scanned-in and uploaded to the ETFS MPR visitor should complete and upload to the ETFS (or if an external member of staff, send to the admin team for upload) The portfolio, covering the whole placement, should be uploaded to the ETFS This signed document (included in the portfolio) should be submitted along with the completed portfolio; this can either be scanned-in with the portfolio and submitted as one, or uploaded as an Additional File under the relevant placement
Additional Paperwork
IF HAVE MORE THAN ONE SUPERVISOR THIRD YEARS ONLY
Supervisor Feedback Form for Supervisors who are not the main supervisor Interim Feedback Form for 3rd Years nearing the end of the Course
This form is for brief feedback from a second supervisor separate to the feedback offered by the main supervisor; should be completed, signed and uploaded as an Additional File under the relevant placement on the ETFS The exam board meets to decide on trainees passing or failing in early September. At this point the standard supervisor form will not have been completed. This one-page allows supervisors to indicate whether the trainee is expected to pass the placement; this form should be completed, signed and uploaded to the ETFS under placement 5/6 as an Additional File; a copy should also be emailed to the Clinical Placements Administrator
Developmental Reviews
Year 2 Year 3
Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 3 Once completed, a signed/scanned copy of your DV should be submitted to the ETFS, in the slot located under Placement 5

Page last modified on 03 feb 12 13:27