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Viva Examinations

Procedures of Viva Examination

Procedures for the viva examination can be found here.

Outcome of the Viva Examination

The following are the three most often received results and the subsequent procedures.


You will receive a letter, which will be copied to your supervisor, instructing you to submit the following documents to Student Records:

  • One final soft-bound copy of your thesis
  • The electronic copy of your thesis and Thesis Deposit Agreement form should be deposited to the Library via UCL's Research Publications Service (RPS). Instructions can be found here. Please ensure that you remove, or blank out all personal identifiers such as signatures, addresses and telephone numbers from the e-thesis. Any photographs that you have taken should not show identifiable individuals without their permission and any you have taken of children should mask their faces. If you have any queries regarding this aspect of the process, please contact the Library directly.

Once you have submitted these, we will send a letter containing the confirmation of award and your reports to your contact address as you have recorded on Portico.  The degree certificate will follow between two to four months after the official award date.

In the case of an examination for the EngD and MPhilStud, the award of these degrees are also conditional upon students passing all taught elements of their programme of study. The modules should be entered on to Portico by the Department and confirmation these elements have been completed will be passed from the Examinations Department to Research Degrees.

University of London Candidates are only required to submit:

Minor Corrections

This is by far the most common result received from the examiners.

We will write to you with reports from your examiners, copied to your supervisor and Faculty Graduate Tutor. The three month deadline to submit your corrections officially starts from the date of this letter, which will also indicate the name of the person designated to check your corrections. This deadline is for you to submit the corrections to the designated checker, and not to submit the final copy of your thesis.

The examiners will normally return their copies of the thesis to you at time of the viva, so it is likely you will already be aware of what amendments are required.  The designated checker should inform you of the format he/she expects to receive the corrections, although normally this will be in electronic format.

Once the corrections have been submitted, the checker will inform UCL they are satisfied these have been successfully carried out.  This is usually this done by sending an email to Research Degrees

Once this has been received we will follow the procedure for a pass result.

18 Month Resubmission

A letter will be sent to you containing the reports from the examiners, with a copy being sent to your supervisor, Departmental Graduate Tutor and Faculty Graduate Tutor. The eighteen month deadline officially starts from the date of this letter.

Unlike the three month corrections, where one person checks the amendments,  resubmission requires you to re-enter for the examination and submit two copies of your thesis for forwarding to the examiners.

It is likely that your examiners will usually have returned their annotated copies of the thesis to you at the viva and therefore you may already be aware of the work required.

Once you have completed the corrections, your supervisor should confirm by email that the examiners are still willing to act and provide their current contact details. This is to avoid the thesis from being sent out incorrectly.  We will then send an email to your supervisor and examiners reconfirming their appointment and enclosing the relevant forms.

You will need to follow the following procedures:
•    Submit a new exam entry form to Research Degrees at least two weeks prior to the expected submission of the thesis.
•    Submit two soft-bound copies of your thesis to the Student Centre, Chadwick Building, which will then be despatched to the examiners. 

If the examiners have requested a second viva, your supervisor will arrange this. In these circumstances, the procedure will follow that of a typical research degree examination.

If a further viva is not required, your examiners are only required to submit the following signed reports:
•    Joint Report

They cannot award another eighteen month resubmission, but can allow three months minor corrections.

Once the reports are received we will follow the procedure for either the pass or three month corrections result.

Other Results

If the result falls outside the above descriptions, a letter will be sent to you detailing the procedure you will need to follow

Page Editor: Research Degrees