Top Resources
A-Z Icon A-Z Index
Term Dates Icon Term Dates
Directory Icon Directory Services
Portico Icon Portico
Registry Student and Registry Services
Student Centre Student Centre
Pay On-line Pay On-line
Study Abroad Icon Study Abroad
Timetable Timetable
Moodle Moodle
Map Icon Maps and Transport links

Thesis Binding and Submission

Important Notice:

To be eligible to attend the graduation ceremonies to be held this year, your degree must be awarded on, or before, the 28th April 2017. If you wish to be invited to the ceremonies you must have met all the requirements for your award before this date, this includes submitting the soft-bound and electronic copies of your thesis, the deposit agreement form, and clearing any outstanding debt you may have.

All relevant paperwork from your examiners must also be received before this date, including confirmation that you have satisfactorily completed all requirements to your thesis.

Thesis Binding

Theses have to be robust enough to withstand the examination process and be easily identified. They will need to have your name on the spine to distinguish them.
All theses (whether soft or hard-bound) must be:

  • covered in medium blue cloth (e.g. water resistant material);
  • lettered in gold up the spine with Degree, Year, and Name and Initials in the same form as UCL records, with letters 16 or 18 point (.25 inch). (Thesis submitted for examination in November and December should have the following year lettered on the spine.)
  • No lettering on front cover of thesis.

Please note picture illustrates required colour only,
with front cover up text will appear inverted on spine.


Hard-bound theses must have the pages sown in (not punched) and soft-bound theses should have the pages glued in. Theses submitted in any other form of binding, including ring binding, will not be accepted.

You are responsible for ensuring that your thesis is correctly bound by the company you select. A list of Binders and Printers can be found at Binders and Printers.

Viva Copies

In the first instance you should submit two soft-bound copies of your thesis to the Student Centre at the front of the Chadwick Building (open Monday to Friday, 10am to 4pm - Wednesdays from 11am to 5pm).

Please refer to the Thesis Binding Section (above) and the Thesis Formatting page for further information.

Your Examination Entry Form must be received and logged by Research Degrees before you submit your thesis.

Final Copies

University College London award - one soft bound copy should be submitted to the Student Centre, front of Chadwick Building (open Monday to Friday, 10am to 4pm - Wednesdays from 11am to 5pm).

Please refer to the Thesis Binding Section (above) and the Thesis Formatting page for further information.

Prior to the receipt of your bound copy, you also need to deposit an electronic copy of your final thesis (and a completed E-Thesis Deposit Agreement form) via UCL's Research Publications Service (RPS). We do not require a hard copy of the Deposit Agreement Form. Guidance on the preparation and deposit of electronic copies of your research thesis is available from UCL Library Services.

UCL will not issue your result of the examination until the final copies of your thesis and the associated forms have been submitted. Any outstanding debts must also be cleared.

University of London award - one soft-bound copy, together with the Reproduction of Thesis Form and Abstract of Thesis Form.

Submitting as a Non-Registered Student

If you do not submit your thesis by the end of your period of CRS status, your registration as a student will end at that point. Your supervisor will then need to apply for permission for you to submit your thesis in writing to the Research Degrees section, at least three weeks before your expected submisssion date.

Submission Extension Fee

Please refer to the Submission Extension Fees webpage.


You will need to follow the following procedures:
•    Submit a new examination entry form to Research Degrees at least two weeks prior to the expected submission of the thesis.
•    Submit two soft-bound copies of your thesis to the Student Centre, Chadwick Building, which will then be despatched to the examiners

Page Editor : Research Degrees

Page last modified on 01 feb 12 09:38