Student and Registry Services
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Re-enrolment for Continuing Students
|If you are expecting to continue your studies at UCL in September 2016, please read the information on this webpage carefully, as it contains essential information about what you need to do to ensure you complete your registration as a student for the 2016/17 academic session.|
|ON-LINE RE-ENROLMENT AT THE START OF SESSION 2016/17|
In order to continue your studies into the 2016/17 session you must re-enrol and check your details even if you have no fees to pay, or if you have started or resumed your programme within the 2015 academic session.
If you are registered on a modular/flexible method of study, you must re-enrol even if you do not intend to take any modules during the 2016/17 academic session. This will ensure that your registration as a student is maintained to enable you to complete your programme in a future session.
To access online re-enrolment you must logon into your PORTICO account (www.ucl.ac.uk/portico) and selecting "Start your re-enrolment task" within the Enrolment and Study Details container on the Student Home Page.
Once you have re-enrolled you will be able to print a statement from your Portico account that will serve as a general proof of your enrolment for the 2016/17 academic session.
You must re-enrol by 30 OCTOBER 2016. If you have not re-enrolled and ensured a registered status by this date, your records will be closed and you will no longer be considered a UCL student.
A list of frequently asked questions regarding online enrolment is available here.
If you have any queries about logging on using your UCL userid and password please contact the ISD Service Desk, email firstname.lastname@example.org
|UPDATING YOUR CONTACT DETAILS|
Please also be advised that it is a legal requirement that you provide UCL with current contact details for the duration of your programme of study. This information should be updated as necessary online on your PORTICO record.
UCL SMS Service
UCL has put in place a Short Message Service (SMS) text system that will enable contact to be made with students on their mobile phones in the event of an emergency. This is a quick and efficient way for UCL to inform and advise you of anything impacting on or disrupting your studies and any unforeseen closures of UCL building or campus.
The SMS text system will access the mobile numbers stored on the system anonymously and will not access the names allied to the numbers.
To enable the new SMS facility to achieve maximum coverage, please could you ensure that the ‘contact’ details on Portico are updated with your current mobile telephone number and are kept up-to-date throughout your time at UCL.
|CHANGES TO YOUR REGISTRATION STATUS|
You should first discuss any changes in registration with your Personal Tutor/ Postgraduate tutor/Supervisor in your department. The department will discuss your options with you and help you make the right decision.
If you would like to apply for this you must read the information and follow the application procedure available on the UCL Changes to your Registration Status webpage.
For queries about your student record please contact the Assessment and Student Records office, email email@example.com
|IMPLICATIONS FOR STUDENTS WHO REQUIRE A VISA TO STUDY IN THE UK|
If you require a visa to study in the UK please familiarise yourself with the Points-Based Immigration System that came into effect in the UK in April 2009. "Tier 4" is the part that covers general student visas. If your existing visa does not cover the remainder of your current programme of study you will need to submit a visa extension application in advance of your visa expiry date and in doing so you will have to meet the requirements of Tier 4. If you need to apply for your visa before you enter the UK, please visit UCL's Immigration and Visa website. If you hold a current valid Tier 4 visa and would like to extend it after you arrive in the UK, please visit UCL's Immigration and Visa website for further information.
The requirements of Tier 4 are fully explained on the UK Visas and Immigration website.
|UCL ID CARDS|
All students are required to hold a UCL ID card and to carry it when on UCL premises. Please visit the Security Systems website if you need to obtain a replacement.
For queries about student ID cards please contact the Security Systems office, email firstname.lastname@example.org
|PAYMENT OF TUITION FEES|
With the exception of continuing Institute of Education (IoE) students who may have other arrangements, all students paying all/part of their own fees must pay 50% of their own 2016/17 fee liability either during enrolment or, at the latest, by 31 OCTOBER 2016. Please click the following link for full details on fee payment dates and payment methods http://www.ucl.ac.uk/current-students/money
If you are paying during the enrolment task, please have your credit/debit card to hand to use the on-line facility. To pay on-line after you have enrolled/pre-enrolled, please log on to Portico or visit https://payonline.ucl.ac.uk/
For further information and advice regarding your tuition fees please contact the Fees and Credit Control office, email email@example.com
|STUDENT FUNDING (LOANS, GRANTS, BURSARIES), SPONSORSHIP AND TIME LIMITED ENROLMENT|
UK/EU continuing students must re-apply for student finance each year and should do so without delay via www.gov.uk/student-finance.
We do not need to see your assessment letter from the Student Loans Company (SFE or regional student awards authority), as they provide the same information electronically to UCL. Should the SLC not be paying all of your fees, you will be expected to pay at least half of the balance at enrolment. Students failing to do this will be on TIME LIMITED ENROLMENT and will not be reported as registered to the SLC. Your student loan for maintenance, grants and/or any UCL bursaries will not be processed by the SLC and released into your bank account until you are classified as fully registered.
For queries about student financial advice including bursaries, please contact the Student Funding office, email firstname.lastname@example.org
|ONLINE MODULE REGISTRATION|
On completion of the re-enrolment process you will be able, if required, to select your modules for the 2016/17 academic session. You access online Module Registration via your Portico account and selecting on the “Module Registration” option on the My Studies page at www.ucl.ac.uk/portico.
This online service provides you with information on the rules for the selection of modules for your programme:
- it allows you to search for modules and provides basic information about them
- it allows you to save your selections and return to the module selection process at a later time
- it allows you to submit your selections once you are happy with your choices
- it checks to ensure that your selections fit with the rules for your programme
Once selected, your modules are subject to validation by both your parent department (where you are registered) and the teaching department that owns the module selected, where this is different. The deadline for completing the module selection process is 14 OCTOBER 2016. After this date all changes to your module selections will need to be actioned through your parent department.
You may wish to refer to the new UCL Online Timetable when making your selections. You can find out when modules are being taught across UCL or login to view your personal timetable which is updated from your module selections in Portico. It is available at www.ucl.ac.uk/timetable or you can access your timetable from within the main page of the module selection section of Portico.
If you need help or advice on this process
you should contact your parent department in the first instance.
For queries about your module selections please contact the Examinations office, email email@example.com
|RE-ENROLMENT OUTSIDE THE START OF THE ACADEMIC YEAR|
You will need to ensure you have paid any outstanding fees, or provide evidence of sponsorship. The Student Fees office (firstname.lastname@example.org) will need to update your record with financial clearance before you can continue to re-enrol in person at the Student Centre. You must re-enrol within two weeks of your return date. At re-enrolment you will be asked to show your student ID card or passport as ID. If you need a visa to be in the UK you must also bring this and your passport with you.