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Support for Pregnant Students
UCL is committed to supporting pregnant students throughout the course of their studies with us. Our approach is informed by the Equality Act (2010) and by the guidelines produced by the Equality Challenge Unit.
UCL's guiding principles
Information about your pregnancy will be treated sensitively and will be passed on only on a need to know basis and with your consent.UCL members of staff will provide you with relevant information to enable you to make informed decisions and will not attempt to unduly influence your decisions with regard to your pregnancy or studies.
We will work with you to develop and deliver a pregnancy support plan to ensure reasonable adjustments are made and your needs are met during your pregnancy, following the birth and when you return to study.
To identify any relevant risks associated with your study programme and to manage these risks for your protection, UCL will complete a Risk Assessment with you. The main risks are associated with physical activity or exposure to some chemicals, radiation and biological agents.
If you choose not to inform UCL of your pregnancy, where we have genuine concerns about your health and safety, we can approach you to discuss matters related to your pregnancy.
You are encouraged to inform your Personal Tutor, Departmental Tutor, Programme Tutor, or in case of research degree students, Principal Supervisor of your pregnancy as early as you can in order to allow us to support you in the best way possible. You are under no obligation to do so, but do bear in mind that we cannot assist you with your learning, access and assessment arrangements if we do not know.
Following that initial meeting, further meetings will be arranged at relevant points throughout your pregnancy to ensure that the support in place is sufficient and that any maternity-related illnesses or complications that might develop are taken into account. Support plans will need to be reviewed prior to assessments/examinations, field trips, an industrial placement or study abroad period and prior to your return to study.
You can also arrange a meeting with UCL Student Support and Wellbeing to discuss your pregnancy and receive advice on the support which is available to you. This will be an informal meeting and you may like to include a member of staff from your academic department who can provide information about your studies and the options available to you there. You can arrange a meeting with UCL Student Support and Wellbeing by completing our online appointment request form or by emailing firstname.lastname@example.org.
Undergraduate students receiving student loans and/or grants can continue to receive funding for up to 60 days from the beginning of any interruption of study. Depending on your personal circumstances you maybe able to receive further discretionary funding for the remainder of the academic year if you can prove financial hardship. You will need to inform the relevant funding body (Student Finance England, Student Awards Agency for Scotland, Student Finance Wales and Student Finance Northern Ireland) of your circumstances. You will also need to apply for maternity benefit; information about this can be obtained through your ante-natal clinic or from the UCLU Rights and Advice Centre, who will also help you with your approach to the relevant funding body.
Postgraduate research students in receipt of Graduate Research Scholarships, Research Council funding or awards, where the students funding body allows paid absence within their terms and conditions, are eligible for 6 months paid maternity leave. Please contact your academic department who will be able to advise you further.
All students can arrange to meet with the UCL Student Funding Welfare Co-ordinator to discuss matters related to managing your finances and funding. You can book an appointment online or by emailing email@example.com.
It is unlikely that you will be entitled to maternity benefit and UCL recommends that you return home unless you have sufficient funds to remain in the UK. If you have financial sponsors you need to inform them of your circumstances and agree an appropriate plan of action. You need to be aware that airlines have different policies but may not allow pregnant women to travel beyond 36 weeks (or 32 weeks in the case of a complicated pregnancy).
At present, if you require a visa to study in the UK, you will not be able to extend your visa for reasons relating to pregnancy and maternity. We strongly recommend that you contact UCLU Rights and Advice to discuss your immigration status in more detail.
limited family accommodation which you are eligible to apply for and this will
be offered to you subject to availability. If you are staying in UCL allocated
accommodation and decide to interrupt your studies for reasons relating to
pregnancy and/or maternity, your accommodation contract will end when you begin
your interruption of studies and you will not incur any additional costs for
leaving your accommodation early. You can contact UCL Student Residences for more information.
It is up to you to decide when to start your maternity-related absence. If you wish, you can study up to your due date, where practicable. You should discuss and agree this with your department in advance. You are required to inform your Personal Tutor, Departmental Tutor, Programme Tutor or Principal Supervisor of the date on which you intend to start your maternity-related absence at least 15 weeks before your baby is due.
The period of your maternity-related absence is also up to you to decide. UCL recommends that you take at least 6 months to a year’s interruption in order to allow you to focus on your health and your new baby. At the very least, you will be required to take two weeks’ compulsory maternity-related absence from study, or at least four weeks if you are on a placement away from UCL, to ensure your own health and safety following the birth.
If we are concerned about your proposed return date, we may ask you to provide evidence from your GP or health worker that you are fit to return to study.
Your registration status at UCL will remain unchanged during the time of your maternity-related absence. You will have access both to the UCL physical library and to the electronic resources.
Your UCL id card will remain valid to ensure you have access to your department. You will also be able to continue using your UCL email account and need to remember to update your password when prompted so that it doesn't expire.
If you wish, you can continue working towards your assessment deadlines or sit examinations even if these are near or at the time when you are due to give birth. To ensure UCL puts special examination arrangements in place for you, this may include special examination facilities, rest breaks, a more comfortable and supportive chair, please contact the Assessment and Student Records at firstname.lastname@example.org at least six weeks before your examinations are due to take place.
If you are concerned about sitting examinations or meeting assessed work deadlines, or if you have a pregnancy-related health condition that is exacerbated by stress, you are required to seek advice from your midwife or doctor. If your midwife or doctor advises against you sitting an examination or trying to meet the assessed work deadline, please discuss this with your Personal Tutor, Departmental Tutor, Programme Tutor or Principal Supervisor as soon as possible. They will be able to discuss if there are any other options for you.
If you happen to be experiencing significant pregnancy-related problems during the examination period or up to a deadline for assessed work, please raise the matter with your department. Staff there will be able to consider the options for you.
If you wish to continue expressing breast milk or breastfeeding your child after you return to studies, you can use the dedicated rest rooms which are also used by UCL staff members.
The UCL Day Nursery is open to staff and students of UCL. It can accommodate a combined total of 62 children between the ages of three months and five years. The Nursery is open from 8.30 am to 5.20 pm Mondays to Fridays and the fees are subject to annual review. Where possible, it is recommended that you apply for a place as early as you can as there may be a waiting-list for places (especially baby places)
If your partner is expecting a child, you are encouraged to notify your Personal Tutor, Departmental Tutor, Programme Tutor or Principal Supervisor as early as you can. Where possible, they will work with you to allow you to attend antenatal appointments with your partner. If your partner develops any complications with her pregnancy, or any maternity-related illness, you should notify UCL so that we can help to support you.
If you wish to take paternity-related or parental absence you need to notify UCL in writing at least 15 weeks prior to your partner’s due date. However, early notification is always preferable particularly if the period of leave coincides with any planned assessment or key stage of your research.
The start date and length of your paternity-related or parental absence will be agreed in discussion with your department. Absences of longer than two weeks will require you to interrupt your studies.
If you or you and your partner are matched for adoption, you are encouraged to notify your Personal Tutor, Departmental Tutor, Programme Tutor or Principal Supervisor as early as possible. If you are the primary adopter, your department will work with you to agree a support plan, including required absences, in line with the advice above for students who are pregnant. If your partner is the primary adopter, support will be provided in line with the advice for partners of pregnant students.
If you become pregnant while abroad
If you find that you are pregnant while you are on an industrial placement or studying abroad, you should contact your placement tutor or the Study Abroad Team in the first instance. UCL staff will assist you to access advice and support that allows you to make informed choices about your studies in light of your pregnancy, even while you are away from UCL. We will work with you and your host organisation or institution to ensure that reasonable adjustments are made where necessary.
If you are on a student visa, you will need to consider how this could be affected by your pregnancy. You may need to extend your stay abroad or curtail it early and return at a later date.
You will be covered by the UCL Travel Insurance Policy, however, the usual restrictions for travelling against medical advice apply. Please read the Travel Insurance Policy wording carefully.
If you become pregnant before you are due to depart
If you find that you are pregnant in the lead up to departure for your year or semester abroad, you should discuss this with your Study Abroad Tutor or the Study Abroad Team as soon as possible so that arrangements can be made to support you, as outlined earlier in this document.