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Professional Support: Administrative and Technical Staff

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Sandra Bond · Facilities Manager
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Direct telephone:
+44 (0)20 7679 4770

Internal: 24770

  • Facilities Manager
  • Environmental Laboratory Technician
  • Curation of departmental bone collection
  • Departmental Safety Officer
  • Departmental Staff Green Champion
  • Line Manager to Audiovisual Technician
  • Reports to: Director of the Institute
Barbara Brown · Financial Administrator
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Direct telephone:
+44 (0)20 7679 7486

Internal: 27486

Office hours:
11.30am to 12.30pm and 3.30pm to 4.30pm Monday to Friday
Lunch hour: 1pm to 2pm

  • Responsible for the control and management of the Institute’s financial matters- delegating to Finance Assistant, (Thom Rynsaard) and part-time Accounts/HR and Events Administrative Assistant (Emily Garland) as appropriate
  • Responsible for the control and management of the Field Archaeology Unit’s financial matters; liaising with the FAU/Archaeology South East Management Team and the FAU Office Manager (Jayne Brooks)
  • Responsible for the control and management of the Institute’s staff matters, including staff recruitment-delegating to HR Administrator (Louisa Goldsmith) as appropriate
  • Responsible for the management of the Institute and the Field Archaeology Unit’s staff matters-delegating as above
  • Preparation for (statistics, costings) and attendance at (as Ex officio member) Grants Sub-Committee, Research Committee, Publications Committee, Facilities Committee
  • Providing financial management of successful research grant awards
  • Line Manager to Research Administrator/Communications Officer, Finance Assistant, part-time Accounts/HR and Events Administrative Assistant, HR Administrator/Events Coordinator and Receptionist
Ian Carroll · Collections Manager
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Direct telephone:
+44 (0)20 7679 4789

Internal: 24789

Nicola Cockerton · Assistant to the Academic Administrator
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Direct telephone:
+44 (0)20 7679 4777

Internal: 24777

Marion Cutting · Publications Assistant
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Direct telephone:
+44 (0)20 7679 4798

Internal: 24798

Lisa Daniel · Graduate Programmes Administrator
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Direct telephone:
+44 (0)20 7679 7499

Internal: 27499

Office hours:
9am to 5.00pm Monday to Friday

Lunch hour:
12noon to 1pm

  • Processes paperwork for all Graduate Programmes admissions (both taught and research) from initial queries through to processing applications forms
  • Provides information on the admission procedure, issues welcome letters, and collates information to assess viability of options
  • Answers queries on fees, accommodation, visas and setting up bank accounts
  • Processes paperwork for all research students.  This includes queries regarding interruption, study leave, CRS status and submission
  • Arranges and books Upgrades and First Year Reviews and maintains the departmental database on research students
  • Provides administrative support to the Graduate Tutor
  • Liaises with Student Records and Student Finance
  • Collates applications for funding applications to be ranked within the Department. This includes AHRC funding, UCL-ORS, Graduate School Research Scholarship, ACE Scholarship and Dorothy Hodgkin Scholarship. Also collates applications for IoA Masters Awards (alongside Thom Rynsaard).
  • Secretary to Graduate Research Student Sub-Committee
  • Updates Research Group membership including email lists
  • Covers Receptionist
  • Reports to: Academic Administrator
George Davies · Building Officer
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Direct telephone:
+44 (0)20 7679 4941

Internal: 24941

Jo Dullaghan · Research Administrator/Communications Officer
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Direct telephone:

+44 (0)20 7679 1509

Internal: 21509

Office hours:

9am to 5pm Monday to Friday (works at home on Tuesdays)
Lunch hour: 

1pm to 2pm

  • Specific responsibility for the Institute's research administration (grant application costing and submission and related pre-award administration, dissemination of research-related information, management of academic staff workloads and research-related databases, statistics, RAE/REF etc.)
  • Communications Officer with specific responsibility for dissemination of news, events, research and publications-related information via the Institute website, e-newsletters, communications networks etc. Chief Editor responsible for content management of the website
  • Secretary to Research Committee and its Standing Committee (including the organisation of biennial staff research reviews, research seminars, elections etc.)
  • Secretary to Facilities Committee (including the maintenance of the departmental non-computing equipment inventory, applications for equipment etc.)
  • Health & Safety administration (production of departmental safety and major incident planning information, maintenance of safety records, assists the Departmental Safety Officer with health & safety issues)
  • Covers for the Director's EA in her absence
  • Reports to: Financial Administrator
Charlotte Frearson · Undergraduate Programmes Administrator
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Direct telephone:
+44 (0)20 7679 1494

Internal: 21494

Office Hours:
9am to 5pm Monday to Friday


Awarded Public Engager of the Year: Support Staff 2012

UCL Spotlight on Charlotte Frearson

  • Receives and processes undergraduate applications
  • Organises undergraduate open days, and post offer ‘keeping warm’ events
  • Updates and maintains a database record of all applications for annual comparisons
  • Fields all undergraduate admissions queries
  • Fields all Continuing Education queries and arranges access for all those sitting in on courses
  • Organises and administers the MA Museum Studies Museum Placements (with course tutor)
  • Organises the UCL Taster Days (with the UCL Widening Participation officer), UCL Summer Challenge and a summer taster excavation (in conjunction with Gabriel Moshenska and the Museum of London)
  • Works on the Festival of World Archaeology (in conjunction with, Andrew Reynolds, Collections Manager and the Executive Assistant to the Director)
  • Organises the departmental activities for the UCL and ULU open days
  • Liaises with the Alumni Department in organising events for IOA alumni
  • First point of contact for current students regarding the status of their fieldwork course requirement, updating and maintaining fieldwork database, processing student fieldwork grant applications and compiling and distributing the fieldwork bulletin
  • Updates and helps to maintain the Undergraduate, fieldwork and careers sections of the IOA website
  • Coordinates Careers Advice sessions and organises Career Days
  • Secretary to the Fieldwork Sub-Committee, Library Committee and  the Communications Committee
  • Arranges and administers MA in Museum Studies placements
  • E-Learning Champion and departmental contact and administrator for all Moodle courses and MyPortfolio
  • Public Engagement Champion and runs the IOA social media pages on Facebook, Twitter, Flickr and LinkedIn (for Museum Studies)
  • One of the IOA Green Champions (with Sandra Bond) and runs the IOA Green Facebook page
  • Visits schools and colleges throughout the year (with the Collections Manager) as part of IOA Outreach and recruitment
  • Helps host Work Experience Students (with the Collections Manager)
  • First Aider in the department and on the annual Experimental Archaeology trip (with Bill Sillar)
  • Covers Receptionist
  • Reports to: Academic Administrator
Emily Garland · Accounts/HR and Events Administrative Assistant
Emily Garland

Direct telephone:
+44 (0)20 7679 8863

Internal: 28863

Office hours:
9am to 3.30pm Monday to Thursday

Lunch hour:
1pm to 2pm

  • Financial administration (including the processing of payments to individuals, raising of purchase orders and sales invoices, adding suppliers and customers to UCL Financial Systems)
  • HR Administration (including assistance with recruitment and administration of honorary staff appointments, general HR processes)
  • Events Organisation (including the ordering of supplies, assistance with publicity and marketing)
  • Provides administrative support for the Director's EA
  • Reports to: Financial Administrator
Louisa Goldsmith · Human Resources Administrator/Events Coordinator
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Direct telephone:
+44 (0)20 7679 7503

Internal: 27503

Office hours:
9am to 5pm Monday to Friday

Lunch hour:
1pm to 2pm

  • HR & Payroll Administration relating to staff and Post Graduate Teaching Assistant contracts, one off payments, sickness absence records, staff leaver notices, end of fixed term contracts etc.
  • Maintains records for Archaeology South East staff
  • Responsible for administration of PGTAs (in liaison with the Academic Administrator)
  • Supports staff recruitment processes, organising internet advertising, receiving applications, inviting short listed applicants to interview, and preparing paperwork and interview timetables for Appointing Committees
  • Responsible for day-to-day administration of Honorary staff appointments (in liaison with the Director's EA)
  • Responsible for administration of Affiliate Academic requests
  • Assists with organisation of IoA conferences, and orders catering for IoA conferences, Seminar Series and Evening Drinks events
  • Provides administrative support for the Financial Administrator and for the Director’s EA
  • Covers Receptionist
  • Reports to: Financial Administrator
Robert Kirby · Librarian
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Direct telephone:
+44 (0)20 7679 7485

Internal: 27485


  • Librarian
Fiona McLean · Receptionist
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Direct telephone:
+44 (0)20 7679 7495

Internal: 27495

Office Hours:
8:30 am to 5:00 pm Monday to Friday

Lunch Hour:
12noon to 1pm (although cover is provided)

  • Reception ‘Opening up’ duties (lecture theatre, cluster room etc.)
  • Deals with telephone and personal enquiries, distribution of staff and student post, issuing keys and room bookings
  • Organizes travel arrangements and hotel accommodation
  • Orders catering for Institute events
  • Stationery ordering (including business cards, letterheads, compliment slips and photocopier supplies); arrangement of confidential waste and recycling collections
  • Maintains display boards
  • Production and maintenance of the weekly staff whereabouts and events programme
  • Collates information on staff sickness
Judy Medrington · Academic Administrator
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Direct telephone:
+44 (0)20 7679 4777

Internal: 24777

Office Hours:
9am to 5pm Monday to Friday

Lunch Hour:
1pm to 2pm

Winner of UCLU Student Choice Teaching Awards for Outstanding Personal Support & Outstanding Support for Teaching (2012-13)

Awarded Provost's Teaching Award for Supporting Learning 2007-8

  • Overall responsibility for the administration of the academic functions of the Institute, including teaching timetable, course documentation and evaluation, the undergraduate and Master's examination process and the implementation of College regulations.
  • Pastoral care of students
  • Deals with student and staff queries
  • IoA Disability Co-ordinator
  • Secretary to the following committees:Teaching Committee and its Standing Committee; BA/BSc and MA/MSc Boards of Examiners; Staff/Student Consultative Committee; Staff Meeting; Extenuating Circumstances Committee; Student Progress Meeting; Departmental Tutors' Meeting
  • Line Manager to her Clerical Assistant, the Undergraduate Programme Administrator and the Graduate Programme Administrator
  • Reports to: Director of the Institute
Katie Meheux · Librarian
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Direct telephone:
+44 (0)20 7679 4733

Internal: 24733

  • Librarian
  • Issue Desk Head
Kevin Reeves · Laboratory Technician
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Direct telephone:
+44 (0)20 7679 4921

Internal: 24921

Thom Rynsaard · Financial Assistant
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Direct telephone:
+44 (0)20 7679 4783

Internal: 24783

Office hours:
11.30am to 12.30pm and 3.30pm to 4.30pm Monday to Friday

Lunch hour:
1pm to 2pm

  • Maintains the Institute’s accounts, including purchase and sales ledger, petty cash, banking, expenses, grants and bursaries delegating to the part-time Accounts Assistant where appropriate
  • Prepares financial reports for fund holders
  • Deals with financial queries from staff and students
  • Provides cover for the Financial Administrator in her absence
  • Services the Grant Sub Committee; advises applicants on the procedure, terms and conditions for IoA Awards and assists them with completing the forms
  • Covers Receptionist
Peter Schauer · IT Technician
Peter Schauer

Direct telephone:
+44 (0)20 7679 4929

Internal: 24929

IT Drop-in clinic:
Wednesdays 2-5pm

Kelly Trifiló · Executive Assistant to the Director
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Direct telephone:
+44 (0)20 7679 7483

Internal: 27483

ioa-director@ucl.ac.uk
or
k.trifilo@ucl.ac.uk

Office hours:
9am to 5pm Monday to Thursday
- Working from home 9am-5pm on Fridays

Lunch hour:
1pm to 2pm

  • Responsible for day-to-day running of the Director’s office
  • First point of contact for all staff, student and external queries to the Director
  • Disseminates information and liaises internally and externally - with the UCL Faculty Office, HR, Finance, Development and Corporate Communications Office and beyond UCL - on the Director’s behalf
  • Organises all events held by the Director
  • Secretary to Policy Group
  • Administrates Senior Staff Promotions, Staff Appraisals and Probationary Reviews
  • Oversees Honorary staff appointments, delegating the day-to-day administration to the HR Assistant (Louisa Goldsmith) as appropriate
  • Oversees implementation of HR policies and administrates some HR processes (including requests for accelerated increments, re-grading cases, relocation allowances, honorarium payments, maternity leave, etc)
  • Responsible for coordination of HR casework relating to managing under-performance, grievance, disciplinary and sickness absence reviews
  • Coordinates academic staff recruitment process
  • Provides advice, guidance and support on issues relating to welfare in conjunction with other members of staff
Ken Walton · Audiovisual Technician
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Direct telephone:
+44 (0)20 7679 4743

Internal: 24743

Office hours:
Ken only works between October and March each year

Harriet White  · Laboratory Technician
Harriet White

Direct telephone:
+44 (0)20 7679 7481
Internal: 27481

Office hours:
Harriet normally works 2 days per week (Thursdays, Fridays and alternate Wednesdays)

  • Laboratory Technician in Archaeomaterials and Analysis
  • Deputy Departmental Safety Officer (DSO)
  • Reports to: Lab Manager




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