UCL Faculty of Arts & Humanities
1. General publishing policy
The Faculty research Imprint welcomes proposals for publication from any member of the Faculty in any area of scholarship with which it is customarily concerned. The Editorial Board will consider for publication monographs, editions, conference proceedings, collections of essays and Festschrifts (though not normally plain translations, short papers or single lectures) and other forms of scholarly enterprise, including initiatives of an interdisciplinary character. Given its aim to publish the work both of established scholars and of those new to the profession, it will consider proposals based on doctoral theses provided only that a degree has been awarded and that they satisfy the Editorial Board and its specialist readers. It should be borne in mind that doctoral theses may require rewriting as books, and this may constitute a condition of publication.
Authors thinking of publishing under this scheme should contact the Senior Editor with a view to talking over the nature of the project and considering the way forward. They will then be invited to complete a standardised proposal form asking for an indication of the title of the book (if only provisional), and of its content, structure and length. The Author will also be asked to describe the contribution of the volume to its field of study and to identify its ideal readership, as well as indicating its state of preparation and its approximate date of completion. The Senior Editor, on behalf of the Board and of its specialist readers, will notify the Author of its decisions and/or recommendations at the earliest opportunity. The Board reserves the right to consider a proposal both on its own merits and in relation to other proposals submitted for its consideration. Should the proposal be accepted for publication, a Memorandum of Agreement will be provided for signature by the Author and by the Senior Editor on behalf of the Board. The Memorandum of Agreement will confirm the responsibilities both of the Author and of the Publisher, as well as the liabilities of the Author in respect of necessary permissions and of material contained in the text itself (see 14 below). Should the proposal be declined, the Board will provide a written explanation of its decision but without commitment to further discussion.
3. Preliminary refereeing and peer review
The Editors will normally seek advice both from internal and from external readers as to the quality of proposals submitted for their consideration. With the permission of these readers and at the discretion of the Senior Editor, their comments will be passed on to the Author for consideration.
The Board will consider for publication volumes of any length, provided only that they do not fall below 60,000 words or so, including footnotes but excluding bibliography and indices. Titles will normally be in the range of 80,000-100,000 words but larger projects are in principle a possibility.
5. House style and format
Details of the Imprint's house style, together with a set of general conventions (those established by MHRA) will be provided for the Author, their observance being a condition of publication. The preparation of an index or indices, as of apparatus generally, will be the responsibility of the Author.
Illustrations are at present limited to black and white half-tones, though we are advised that full plates will in due course become a possibility. Authors will be liable for any charges incurred by half-tones in excess of twenty. These and all other illustrative material, including line drawings, tables and charts, must be incorporated within the PDF files transmitted to the printers at the point of final submission.
7. Final submission
Final submission will be by way of PDF files prepared according to the specifications of the Printer. At the same time, however, authors will be required to provide the Senior Editor with three hard copies of their text for the purposes of peer review. Details of amendments suggested or required by the Editors or by their external readers will be communicated by the Senior Editor to the Author, and at the discretion of the Board these may constitute a condition of publication. The final submission will consist, not only of the text itself, but (in the case of jacketed books) of cover material and (in all cases) copy suitable for publicity, for which purpose forms will be provided by the Editor. Technical assistance will be available in relation to the preparation of PDF files for publication. The Publisher will undertake to secure ISBN numbers.
8. Aspects of production
Upon acceptance of a proposal, and again at the point of production, the Senior Editor will enter into discussion with the Author relative to the size of an initial print run and to other aspects of the book’s production, publicity and distribution. The Publisher will bear the costs of ordinary promotion (fliers, web advertising and, eventually, the production of a catalogue).
9. Cover and publicity design
Within the guidelines prescribed by the College for all publications bearing its name, discussion will take place with the Author as to the style both of cover and of promotional material.
Authors will be required to furnish evidence of independent proof-reading of their text at the time of its final submission. The costs of professional copy-editing will be met by the Publisher, costs, however, incurred over and above this – by amendments requiring further copy-editing – falling to the Author
The Imprint claims no exclusivity over a title, but the Author will be asked at the time of its proposal to indicate whether it is to be submitted for consideration by any other publisher.
Copyright will remain with the Author, though in the expectation that it will not be used in manner detrimental to the interests of the Imprint.
The Imprint will pay royalties to the Author at a rate to be agreed with him or her at the time of agreement to publish, details of this rate to be entered in the Memorandum of Agreement (see 2 above). The Publisher will provide an annual breakdown of sales figures and of royalties payable.
It is the Author’s responsibility to obtain all necessary permissions in respect of material reproduced in the text and requiring such permissions, this material including all illustrations, tables, charts etc. where permission for their use is an issue. Neither the Faculty, nor the Editorial Board, nor any members of the Editorial Board, either collectively or individually, will be liable in respect of any action consequent upon negligence in this respect, and neither will they be liable in respect of any action contingent on plagiarism, inaccuracy or misrepresentation, or on defamatory or otherwise libellous content. Responsibility and liability in all these respects accrues solely to the Author. The Board, for its part, will seek both in the letter and in the spirit of its agreement with the Author to expedite the publication of texts, but will in no circumstances accept responsibility for forces beyond its control delaying or preventing publication.
These provisions may be subject to modification at short notice