A A A
Portico

Duties and Responsibilities of the Head of the Graduate School

contact: Rex Knight, Vice-Provost (Operations)

Policy

The Graduate School aims to oversee postgraduate standards, develop strategy for postgraduate matters and provide support for graduate students – through, eg its Skills Development Programme, Research Student Log, Research Funds, and Codes of Practice to ensure that:

  • UCL continues to be at the forefront of graduate education and research
  • UCL provides a suitable environment to enhance the student experience through personal and academic development.

The Graduate School is important in providing both intellectual and social contact between graduates of different disciplines and from different backgrounds and countries.

The Head of the Graduate School is currently a 50% position and is supported on a part-time basis by four senior academics (as Vice-Heads) who sit on the Graduate School Management Board. The Head is also supported by a full-time Graduate School Administrator and six full-time administrative/IT staff.

It is UCL's wish that the high quality of graduate education at UCL is widely promoted both within the UK and internationally, and the Head of the Graduate School is expected to work closely with the Vice-Provost (Education) on this key objective for the Graduate School.

1. Reporting and working relationships

1.1 The Head of the Graduate School is responsible to the Vice-Provost (Operations) for the organisation and general conduct of the Graduate School.

1.2 As Chair of the Research Degrees Committee, the Head of the Graduate School, as ex officio Chair of that Committee, will work in close consultation with the Vice-Provost (Education), as Chair of the Academic Committee.

1.3 The Head of the Graduate School will maintain close working relationships with the officers of the following areas of UCL in particular:

  • Vice-Provost (Research);
  • the Faculty Deans and Faculty Graduate Tutors;
  • Departmental, Divisional and Research Department Heads and Graduate Tutors;
  • Student and Registry Services;
  • the Dean of Students (Academic);
  • the Dean of Students (Welfare);
  • the Centre for the Advancement of Learning and Teaching.

2. Resource Management and Academic Development

2.1 Reporting to the Vice-Provost (Operations), the Head of the Graduate School will:

2.1.1 be responsible for the annual budget of the Graduate School: develop, implement and regularly review a financial strategy for the Graduate School;

2.1.2 define, implement and regularly review the achievement of aims and objectives for the Graduate School and submitting an Annual Report on the Graduate School to UCL Academic Board and Council;

2.1.3 work with the Deans of Faculties to assist them in developing and implementing the graduate component of their Strategic Plans;

2.1.4 represent and seek to strengthen the identity of the Graduate School both within and outside UCL by (1) contributing to strategic input within UCL; (2) contributing to strategic input to the UK Research Councils and other funding agencies; (3) overseeing the continuing development of the Graduate School Web presence, and provision of events for graduate students;

2.1.5 develop Graduate School activities in support of the UCL International Strategy;

2.1.6 oversee scholarship and bursary provision for incoming and continuing graduates, including Overseas Research Scheme awards and DTA/CTA training accounts and seek to increase all such provision; and, in the longer term, working with the office of the Vice-Provost (Research) to help coordinate and facilitate the development and management of Research Council, Charity, and European Commission Doctoral Training schemes;

2.1.7 work with appropriate UCL Officers to develop and review the UCL Scholarship Strategy;

2.1.8 seek to improve space and facilities available to graduate students at UCL;

2.1.9 oversee the UCL Research Ethics Committee for non-clinical ethical issues and to take responsibility for the administration of that Committee.

2.2 In consultation with the Vice-Provost (Operations) and the UCL officers concerned, the Head of the Graduate School will:

2.2.1 manage the Roberts Training budget for postgraduate students and postdoctoral researchers and, in line with national requirements and UCL priorities, develop, implement and regularly review a UCL-wide strategy for research skills training for graduate students;

2.2.2 prepare and submit to RCUK the annual audit reports for use of the Roberts Training money for postgraduate and postdoctoral training;

2.2.3 liaise with the Organisational and Staff Development Unit in relation to skills provision for postdoctoral fellows and receive reports from the Unit in respect of the use of the Roberts Training budget for the development and implementation of postdoctoral training;

2.2.4 develop, implement and regularly review the international dimension of training activities available to UCL graduate students;

2.2.5 convene the Bloomsbury Postgraduate Skills Network, coordinate shared skills provision across the network, and provide the web presence for this network including a web-based registration system for this network;

2.2.6 represent UCL at relevant national and international workshops, seminars and conferences relevant to Graduate education and provision (eg League of European Research Universities, European Universities Association, Vitae, UK Council for Graduate Education, etc);

2.2.7 develop, implement and regularly review a UCL-wide strategy for research supervision training for academic staff;

2.2.8 contribute to the development of strategies for increasing numbers of graduate students and for effective marketing of programmes to attract overseas graduate students to UCL;

2.2.9 keep under review the changing nature of PhD provision and of market demand for PhDs, and develop strategies in relation thereto.

3. Administration

Committee membership

3.1 The Head of the Graduate School will be:

3.1.1 ex officio a member of the Academic Committee;

3.1.2 ex officio Chair of the Research Degrees Committee;

3.1.3 an Appointed member of the Academic Board;

3.1.4 ex officio a member of such other standing committees reporting to the Academic Committee or sub-groups thereof as may be agreed in consultation with those standing committees or sub-groups;

3.1.5 ex officio a member of any other UCL standing committee as may be agreed in consultation with those standing committees;

3.1.6 the representative of UCL on the University of London Research Degrees Committee;

3.1.7 chair UCL Postgraduate Student Grievance Panels.

Student and Registry Services

3.2 The Head of the Graduate School will authorise the Suspension of Research Degree Regulations and advise the Registrar and other officers of Student and Registry Services on the Regulations and Procedures for graduate students, Student Records, Recruitment and Admission of Graduate Students, students carrying out research at external institutions and the administration of scholarship funds for graduate students.

Promoting good practice in, and support for, the graduate student experience

3.3 The Head of the Graduate School will:

3.3.1 oversee the development and regular review of the Graduate School Research Student Log;

3.3.1 oversee the development and regular review of the Graduate School Skills Development Programme;

3.3.3 oversee the development and regular review of the Graduate School Code of Practice for Graduate Research Degrees;

3.3.4 oversee the development and regular review of the Graduate School Code of Practice for Graduate Taught Degrees;

3.3.5 oversee the development and regular review the Graduate School Handbook;

3.3.6 oversee the development and regular review of the UCL induction programme for new graduate students;

3.3.7 support the activities of the UCL Union Postgraduate Association;

3.3.8 oversee the implementation of biennial on-line surveys of research and taught degree graduates and publish the feedback received on the Graduate School’s web site;

3.3.9 oversee the budget, regulations and work of the Graduate School’s Research Fund Sub-Committees;

3.3.10 oversee the budget, regulations and award of Graduate School Fellowships and the Staff Bridging Fund;

3.3.11 liaise with the Dean of Students (Welfare) and Dean of Students (Academic) in relation to graduate student difficulties;

3.3.12 ensure close liaison with UCL Careers specifically in relation to postgraduates;

3.3.13 encourage and oversee the funding of graduate student academic societies.

July 2013