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Student Representation on UCL Standing Committees and Sub-Committees

contacts: Simon To, Representation & Campaigns Manager, UCLU; Gary Hawes, Academic Support Officer (and Committee Operations Co-ordinator), Student and Registry Services

Information

Introduction

1. UCL and UCLU provide many opportunities for students to engage with UCL's policy- and decision-making in all areas of teaching, learning and support. You can have a say in the way the University is run. There are many opportunities for your voice to be heard. The page below summarises these.

Representation at Departmental and Faculty Level

2. Be a member of your Departmental Staff-Student Consultative Committee (DSSCC)

Every department have at least one Departmental Staff-Student Consultative Committee (DSSCC) which meets at least twice in each academic year. DSSCCs provide the opportunity to feedback to lecturers and departmental administrators issues that have impacted on your programmes and modules. These may include good or bad ways in which lectures, tutorials, labs etc have been delivered which can be addressed by your teaching department, or they may include university-wide issues such as library or computing facilities, or even noise caused by building works. Departments take these comments very seriously, and the minutes of the DSSCC meetings are considered by the UCL Joint Staff-Student Committee (see below).

3. Be a member of your Departmental Teaching Committee (DTC)

Every department should hold a Departmental Teaching Committee (DTC) meeting each term, where changes in programmes, modules, teaching and assessment are agreed and monitored. All DTCs should have at least one undergraduate student and one postgraduate student member.

4. Represent your Department on the Faculty Teaching Committee (FTC)

All of UCL's academic departments belong to a Faculty which provides governance and support to the way in which departments are managed. All Faculties have a Faculty Teaching Committee (FTC) which meets termly. All FTCs should have at least one undergraduate student and one postgraduate student member.

5. For more information on your DSSCC, DTC or FTC, you should contact your undergraduate or postgraduate tutor, or if all else fails, your Faculty Office.

Be a StAR!

6. StARs (Student Academic Representatives) are elected to represent students’ views to UCL. StARs sit on various committees at a programme (such as DSSCCs), faculty and University level, at which they act as the voice of students, ensuring that UCL takes into account the needs of students in its decision-making processes. The StARS scheme is run by UCLU, and you can be a StAR at both a departmental and faculty level. For general enquiries, please contact stars@ucl.ac.uk.

Representation via UCLU

7. The Students' Union, UCLU, is run by students for students. Apart from providing social spaces, support services and extra-curricular activities, UCLU is an important political forum for all students. If you are a student at UCL, you are automatically a member of the Students’ Union and have access to all its facilities and support. The Union is run by Student Officers who are elected each year by the membership. You can speak to one of these officers if you have any issues with which they may be able to aid or support you.

National Student Survey, International Student Barometer and Student Barometer

8. As a student, you may feel that you are being asked to fill in surveys and forms all the time; however, these surveys are important to you, to UCL and to all future students at UCL. Much of the information used to create university league tables is derived from the National Student Survey (NSS) or International Student Barometer and Student Barometer. Please do fill them in and let us know what you think, good or bad!

Representation on UCL formal committees

9.Many of UCL's formal committees have student representation. On most of these committees, the student representatives comprise one or more of UCLU's elected Student Sabbatical Officers, who you may speak to if there are issues that you wish to raise at meetings of these committees.

10. The Joint Staff-Student Committee (JSSC) deals with issues relating directly to students. It reviews university-wide issues raised at DSSCCs and also looks at the data received from student surveys (see 8. above). Many of the agenda items are raised by students via UCLU. JSSC currently has eight student members, including at least one graduate student and at least one part-time student. These student members are nominated by UCLU. If you are interested in being nominated to serve on JSSC, then please contact Simon To, Representation & Campaigns Manager, UCLU.

11. Current student representation on UCL's formal committees is as follows:

Council

  • UCLU Education & Campaigns Officer (ex officio)
  • UCLU Ethics, Environment, and Operations Officer (ex officio)

Academic Board

  • UCLU Education & Campaigns Officer (ex officio)
  • UCLU Postgraduate Students' Officer (ex officio)
  • Thirteen elected, including at least two postgraduate students and one student drawn from each of the UCL faculties

Academic Committee

  • UCLU Education & Campaigns Officer (ex officio)
  • UCLU Postgraduate Students' Officer (ex officio)
  • UCLU Medical, Pharmacy & Health Students' Officer

Discipline Committee

  • One student, registered at UCL, nominated by UCLU (normally as and when the Committee needs to be convened)

Discipline Review Body

  • A registered student of another university institution within the University of London, to be appointed by the Chair in consultation with the Registrar of UCL, as and when the Review Body needs to be convened.

Education Committee

  • UCLU Education & Campaigns Officer (ex officio)
  • UCLU International Students' Officer (ex officio)
  • UCLU Postgraduate Students' Officer (ex officio)
  • One taught graduate student, nominated by the UCLU
  • One undergraduate student, nominated by the UCLU

Equalities and Diversity Committee

  • A UCLU Sabbatical Officer, nominated by UCLU

Finance Committee

  • UCLU Ethics, Environment, and Operations Officer (Student Observer)

Health and Safety Committee

  • Two student Observers from the UCLU

Honorary Degrees and Fellowships Committee

  • UCLU Education & Campaigns Officer (ex officio)

International Strategy Board

  • UCLU International Students' Officer (ex officio)
  • UCLU Welfare & International Officer (ex officio)

Joint Staff Student Committee

  • UCLU Education & Campaigns Officer (ex officio)
  • UCLU Postgraduate Students' Officer (ex officio)
  • UCLU Medical, Pharmacy & Health Students' Officer
  • UCLU Welfare & International Officer (ex officio)
  • Eight student members, including at least one medical student and at least one part-time student, nominated by UCLU

Library Committee

  • UCLU Education & Campaigns Officer (ex officio)
  • UCLU Postgraduate Students' Officer (ex officio)

Quality Management and Enhancement Committee

  • UCLU Education & Campaigns Officer (ex officio)
  • UCLU Postgraduate Students' Officer (ex officio)

Research Degrees Committee

  • UCLU Postgraduate Students' Officer (ex officio)
  • One research graduate student, nominated by the UCLU

Scholarships and Student Funding Committee

  • UCLU Education & Campaigns Officer, UCLU (ex officio)
  • UCLU Postgraduate Students' Officer (ex officio)

October 2013