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Procedure for Consideration of Applications under the Special and Aegrotat Provisions for Undergraduate Degree Examinations

contact: Teresa Jastrzebska, Examinations Officer, Student and Registry Services

Procedure

First Degrees: Special And Aegrotat Provisions

  1. Where a candidate has completed his/her full period of study and (a) is absent through illness or other causes judged sufficient by UCL, such as death of a near relative, from the whole or part of examinations during his/her final year, or (b) though present at the examinations considers that his/her performance has been adversely affected by any of the above circumstances, an application for his/her case to be considered under the Special and Aegrotat Provisions may be submitted to the Registrar. The application must be accompanied by a medical certificate or other statement of the grounds on which it is made and must be submitted as soon as possible after the last date of the examination(s) to which the application refers.
  2. If the examiners are able to determine on the basis of the evidence available that a candidate has satisfied the requirements for the award of a degree, the examiners shall recommend the award of the degree with an Honours classification and shall not consider the candidate for an award of an Aegrotat degree. Where a classified award under the Special Provisions cannot be made, an application to award an Aegrotat degree under the Aegrotat Provisions may be made provided that the student has completed the full period of study.
  3. The minimum requirements for the award of a degree under the Special and Aegrotat Provisions are as follows:

  • Classified degrees should be considered for students on three year degrees who have completed and passed 9 or more course units, 2 of which must be in the final year.  These must be recommended by the Board of Examiners and be considered on behalf of the UCL Board of Examiners by its Special and Aegrotat Provisions Subcommittee, except in cases where the student has taken and passed 11 course units.  In these cases, the proposed classification can be considered by the Board of Examiners and reported to the Subcommittee for information and to advise UCL Board of Examiners about approval of these as appropriate.
  • Aegrotat degrees should be considered for students on three year degrees who have not completed and passed enough to be considered for a classified degree but have completed and passed at least 8 course units.  These must be recommended by the Board of Examiners and be considered on behalf of the UCL Board of Examiners by its Special and Aegrotat Provisions Subcommittee.
  • Classified degrees should be considered for students on four year degrees who have completed and passed 13 or more course units, 2 of which must be in the final year.  These must be recommended by the Board of Examiners and be considered on behalf of the UCL Board of Examiners by its Special and Aegrotat Provisions Subcommittee, except in cases where the student has taken and passed 14.5 course units.  In these cases, the proposed classification can be considered by the Board of Examiners and reported to the Subcommittee for information and to advise UCL Board of Examiners about approval of these as appropriate
  • Aegrotat degrees should be considered for students on four year degrees who have not completed and passed enough to be considered for a classified degree but have completed and passed at least 12 course units.  These must be recommended by the Board of Examiners and be considered on behalf of the UCL Board of Examiners by its Special and Aegrotat Provisions Subcommittee

The regulations will remain unchanged for pre-harmonised (i.e. students who registered prior to September 2005) and non-course-unit students.

4. If it is considered that a case should proceed under these Provisions, the Chair of the Board of Examiners should immediately pass the enquiry to the Examinations Section in Student and Registry Services.

5. The examiners shall not recommend the award of a class of degree higher than the overall level which the candidate has achieved in the work actually presented.

6. The Chair of the Board of Examiners should then complete the Special and Aegrotat Provisions Application form, with the details of their recommendation, and submit it to the Examinations Section with the other supporting documentation (listed above).

7. The completed form, and supporting documents, are submitted to Teresa Jastrzebska, Examinations Section, Student and Registry Services, UCL, who will present the application to the UCL Board of Examiners Subgroup on Awards under the Special and Aegrotat Provisions for consideration.

Forms available for download:

Award of a Degree Under the Special and Aegrotat Provisions - Application Form (Word)

Award of a Degree Under the Special Provisions - Report Form (Word)

November 2012