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Joining for University of London students and staff

Note: Temporary variations to normal access policy

Goldsmiths

The Goldsmiths Library has announced that it will not be able to grant access to access to undergraduate and graduate students and staff from other institutions, including those from University of London institutions, for the period 1 April 2014 to 31 May 2014.

With no reciprocal access available to its own students, UCL has had to take the unfortunate step of imposing a similar restriction on Goldsmiths-affiliated users to help it cope with the burden this imposes. UCL Library will not accept applications from Goldsmiths-affiliated users during the above period, and UCL Library will suspend the accounts of those Goldsmiths-affiliated users who already have membership for the above period.

Staff, Ph.D and MPhil students using the SCONUL Band "A" scheme are included in these and UCL Library will not grant membership through the SCONUL Band "A" scheme to Goldsmiths-affiliated users. All Goldsmiths-affiliated users with UCL items on loan should return them by the current due date or 15 April 2014, whichever is sooner.

UCL may issue a one day reference pass to affected students where a clear need for resources that can only be supplied by UCL and which cannot be delayed until the lifting of the restrictions can be demonstrated. Please contact the UCL Library Membership Team to discuss arrangements, if this is applicable.

Restrictions for Goldsmiths users will be lifted on 2 June 2014 and work to restore access to the suspended accounts will begin then also.

LSE

The LSE Library has announced that it will not be able to grant access to undergraduate and taught postgraduate students from other institutions, including those from University of London institutions, for the period 14 April to 5 June 2014.

With no reciprocal access available to its own students, UCL has had to take the unfortunate step of imposing a similar restriction on LSE's students to help it cope with the burden this imposes. UCL Library will not accept applications from LSE undergraduates and taught postgraduates during the above period, and UCL Library will suspend the accounts of those LSE undergraduate and taught postgraduate students who already have membership for the above period.

Staff, Ph.D and MPhil students using the SCONUL Band "A" scheme are unaffected and UCL Library will continue to grant membership through the SCONUL Band "A" scheme as normal.

UCL may issue a one day reference pass to affected students where a clear need for resources that can only be supplied by UCL and which cannot be delayed until the lifting of the restrictions can be demonstrated. Please contact the UCL Library Membership Team to discuss arrangements, if this is applicable.

Restrictions for LSE users will be lifted on 5 June 2014 and work to restore access to the suspended accounts will begin then also.

SOAS

The SOAS Library has announced that it will not be able to grant access to undergraduate and taught postgraduate students from other institutions, including those from University of London institutions, for the period 15 April to 9 June 2014. SOAS Library will not accept applications from UCL undergraduates and taught postgraduates during this period.

With no reciprocal access available to its own students, UCL has had to take the unfortunate step of imposing a similar restriction on SOAS's students to help it cope with the burden this imposes. UCL Library will not accept applications or account renewal requests from SOAS undergraduates and taught postgraduates during the above period.

Users who are already registered should be unaffected. Membership to UCL Library granted before 15th April 2014 should still grant access to the UCL facilities.

Staff, Ph.D and MPhil students using the SCONUL Band "A" scheme are unaffected and UCL Library will continue to grant membership through the SCONUL Band "A" scheme as normal. UCL students doing formally-recognised Intercollegiate modules at the SOAS will also not be affected by the restrictions.

UCL may issue a one day reference pass to affected students where a clear need for resources that can only be supplied by UCL and which cannot be delayed until the lifting of the restrictions can be demonstrated. Please contact the UCL Library Membership Team to discuss arrangements, if this is applicable.

Restrictions for SOAS users will be lifted on 9 June 2014.

Please note that these restrictions are institution specific and do not affect access arrangements for other University of London colleges.

For questions or further information, please contact Matthew Reynolds, Head of Membership.


What do I need to bring with me?

All non-UCL users (including UCL Alumni) applying for access to UCL Library Services must produce:

  • proof of address (home and institutional, where relevant) AND
  • photographic proof of identity AND
  • credentials to indicate status / eligibility for library use (e.g. SCONUL Access Band 'A' card, UCL Alumni Association card), when making their application

Acceptable proof of identity is:

  1. Valid photocard driving licence
  2. Valid passport
  3. Institutional ID, including the bearer's photo, from another Higher Education Institution
  4. Institutional ID, including the bearer's photo, from an M25 scheme affiliated Institution
  5. Institutional ID, including the bearer's photo, from one of UCL's affiliated NHS trusts
  6. Valid British Library ID card

Acceptable proof of institutional address is:

  1. Institutional ID, including the bearer's photo, from another Higher Education Institution
  2. Institutional ID, including the bearer's photo, from an M25 scheme affiliated Institution
  3. Institutional ID, including the bearer's photo, from one of UCL's affiliated NHS trusts

Acceptable proof of home address is:

  1. Recent utility / council tax bill (no more than three months old)
  2. Recent bank statement (no more than three months old)
  3. Valid photocard driving licence

Applications will not be accepted without sufficient proof of identity and address. One form of ID can fill more than one role (eg. a photocard driving licence is acceptable both as proof of identity and address). Documents present must be the originals (photocopies are not acceptable). Please note that if your status and eligibility is not clear from the presented documentation, you will be asked to produce additional credentials to confirm (eg. official enrolment certificate from one's home institution). This includes students from other Universities where the department and/or degree studied are not indicated on the Student ID card.

Users applying for borrowing access must also provide a passport sized photograph. This is used to make up your Library card.

Staff and research postgraduates

Academic staff and research level postgraduates from fellow University of London Institutions are eligible to apply for a borrowing ticket (5 books at a time). A SCONUL Access Band A / SCONUL Research Extra Card is not required, provided the applicants staff or Ph.D / Mphil. student status is clearly indicated on their home institution card. To apply for this access, please bring a full and valid ID from the home institution (clearly indicating Ph.D / MPhil. student or staff status), standard proof of identity and address (see What do I need to bring with me? for details) and a passport-sized photograph

Undergraduates and taught postgraduates

Taught postgraduates and undergraduates from fellow University of London Institutions are eligible to apply for a reference ticket without charge. To apply for this access, please bring full and valid ID from the home institution and standard proof of identity and address (see What do I need to bring with me? for details). Special arrangements apply for SOAS taught postgraduate students, for Institute of Education taught postgraduate students, and for taught postgraduates from the Institute of Historical Research and the Institute for Latin American studies.

Intercollegiate students

University of London students who are registered as intercollegiate students at UCL are entitled to register with the Library and borrow up to 10 books at a time. It is necessary to provide proof of intercollegiate status by getting a library application form countersigned by the relevant UCL course tutor or Head of Department (a letter confirming the student's status is also acceptable). The borrowing ticket is only issued for the period of the course taken at UCL.

Institute of Historical Research / Institute for Latin American Studies taught postgraduates

Taught postgraduates from these two Institutes from the School of Advanced Study are elegible to apply for a borrowing card (5 books at a time). To apply for this access, please bring full and valid ID from the home institution (which should clearly show your institution and degree level), standard proof of identity and address (see What do I need to bring with me? for details) plus a passport sized photograph.

University of Westminster students

UCL has a special arrangement with the University of Westminster by which UW students may obtain long-term reference tickets, free of charge. See What do I need to bring with me? for details of registration requirements. Law students are excluded from this arrangement.

Lost, stolen or forgotten Library cards for external users

Your UCL Library card is important - please take care of it. You will not be admitted without it and you will be charged for its replacement.

UCL Library Services charges a fee of £7.00 for the replacement of all Library only ID cards, reference or borrowing, that have been lost, forgotten or otherwise misplaced.

Note - No charge is made for the initial registration, only for the replacement of lost ID cards. Charges are not levied for the replacement of cards that have expired or are within one calendar month of expiry. Also, if a card has become damaged but can be returned to the Library, it will be replaced without charge.

Electronic resources and computing facilities

For licensing reasons, non-UCL members cannot consult UCL Library Services’ electronic resources offsite, but we do have a number of Explore Access Points in UCL Libraries, through which visitors can view many resources. Explore is a one-stop service solution for the discovery and delivery of printed and electronic resources. You can search for material within a single resource or across a range of resources simultaneously. Your choice of resources includes:

  • All resources: Search everything in Explore
  • Library catalogue: Printed and electronic book and journal titles from the UCL library catalogue
  • Journal articles: A remotely-held catalogue of millions of electronic journal articles and other full-text e-resources, most of which are accessible to visitors
  • Digital collections: UCL Library Services’ digital collections
  • UCL Discovery: Open access documents from UCL’s publications repository
  • UCL Exam papers: Electronic copies of UCL exam papers
  • UCL Archives: UCL’s archives catalogue
  • UCL Journals: Journal titles to which UCL Library provides access, print and electronic
  • Databases and other electronic resources: Use the Find Databases option in Explore

Most resources are available to members of the Library who are not otherwise UCL students or staff. Restricted resources will present a UCL login box.

We advise visitors to bring an unencrypted USB storage device with them if they plan to use eresources. Devices containing encrypted software cannot be used on the Explore Access Points. Subject to copyright restrictions (see Terms of access), users may save copies of documents, but there are no visitor printing facilities.

If, before your visit, you want to see which electronic journals are accessible to non-UCL users, check the listings of journals available to visitors on Explore

Most individual bibliographic databases and other resources may be accessed using the Find Databases option in Explore. The following are not available to non-members of UCL:

  • British Standards
  • Census data
  • Datastream
  • Digimap resources (including Landmap)
  • Lexis Library
  • Nexis UK
  • Observatory on Borderless Higher Education
  • RUDI (Resource for Urban Design Information)
  • SciFinder (Chemical Abstracts)
  • Westlaw

There are no PCs available for general use or internet access.

It is possible to bring a laptop into the Library with you.

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Last modified 28 March 2014

 
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