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Joining for SOAS students and staff

Note: Temporary variations to normal access policy

The SOAS Library has announced that it will not be able to grant access to undergraduate and taught postgraduate students from other institutions, including those from University of London institutions, for the period 15 April to 9 June 2014. SOAS Library will not accept applications from UCL undergraduates and taught postgraduates during this period.

With no reciprocal access available to its own students, UCL has had to take the unfortunate step of imposing a similar restriction on SOAS's students to help it cope with the burden this imposes. UCL Library will not accept applications or account renewal requests from SOAS undergraduates and taught postgraduates during the above period.

Users who are already registered should be unaffected. Membership to UCL Library granted before 15th April 2014 should still grant access to the UCL facilities.

Staff, Ph.D and MPhil students using the SCONUL Band "A" scheme are unaffected and UCL Library will continue to grant membership through the SCONUL Band "A" scheme as normal. UCL students doing formally-recognised Intercollegiate modules at the SOAS will also not be affected by the restrictions.

UCL may issue a one day reference pass to affected students where a clear need for resources that can only be supplied by UCL and which cannot be delayed until the lifting of the restrictions can be demonstrated. Please contact the UCL Library Membership Team to discuss arrangements, if this is applicable.

Restrictions for SOAS users will be lifted on 9 June 2014.

Please note that these restrictions are institution specific and do not affect access arrangements for other University of London colleges.


There is a reciprocal arrangement between SOAS and UCL, which allows members of each College special privileges over and above those usually offered to University of London members.

Under the agreement the borrowing privileges will be as follows:

  • Staff: 10 books
  • PhD/MPhil students: 6 books
  • Taught postgraduates: 3 books

Undergraduates are not able to borrow but can obtain reference access for the academic year. Special arrangements apply to intercollegiate students.

Current SOAS ID (including photograph) plus standard proof of address (see What do I need to bring with me?) for details. Those applying for borrowing access should also bring a passport sized photograph.

What do I need to bring with me?

All non-UCL users (including UCL Alumni) applying for access to UCL Library Services must produce:

  • proof of address (home and institutional, where relevant) AND
  • photographic proof of identity AND
  • credentials to indicate status / eligibility for library use (e.g. SCONUL Access Band 'A' card, UCL Alumni Association card), when making their application

Acceptable proof of identity is:

  1. Valid photocard driving licence
  2. Valid passport
  3. Institutional ID, including the bearer's photo, from another Higher Education Institution
  4. Institutional ID, including the bearer's photo, from an M25 scheme affiliated Institution
  5. Institutional ID, including the bearer's photo, from one of UCL's affiliated NHS trusts
  6. Valid British Library ID card

Acceptable proof of institutional address is:

  1. Institutional ID, including the bearer's photo, from another Higher Education Institution
  2. Institutional ID, including the bearer's photo, from an M25 scheme affiliated Institution
  3. Institutional ID, including the bearer's photo, from one of UCL's affiliated NHS trusts

Acceptable proof of home address is:

  1. Recent utility / council tax bill (no more than three months old)
  2. Recent bank statement (no more than three months old)
  3. Valid photocard driving licence

Applications will not be accepted without sufficient proof of identity and address. One form of ID can fill more than one role (eg. a photocard driving licence is acceptable both as proof of identity and address). Documents present must be the originals (photocopies are not acceptable). Please note that if your status and eligibility is not clear from the presented documentation, you will be asked to produce additional credentials to confirm (eg. official enrolment certificate from one's home institution). This includes students from other Universities where the department and/or degree studied are not indicated on the Student ID card.

Users applying for borrowing access must also provide a passport sized photograph. This is used to make up your Library card.

Lost, stolen or forgotten Library cards for external users

Your UCL Library card is important - please take care of it. You will not be admitted without it and you will be charged for its replacement.

UCL Library Services charges a fee of £7.00 for the replacement of all Library only ID cards, reference or borrowing, that have been lost, forgotten or otherwise misplaced.

Note - No charge is made for the initial registration, only for the replacement of lost ID cards. Charges are not levied for the replacement of cards that have expired or are within one calendar month of expiry. Also, if a card has become damaged but can be returned to the Library, it will be replaced without charge.

Electronic resources and computing facilities

For licensing reasons, non-UCL members cannot consult UCL Library Services’ electronic resources offsite, but we do have a number of Explore Access Points in UCL Libraries, through which visitors can view many resources. Explore is a one-stop service solution for the discovery and delivery of printed and electronic resources. You can search for material within a single resource or across a range of resources simultaneously. Your choice of resources includes:

  • All resources: Search everything in Explore
  • Library catalogue: Printed and electronic book and journal titles from the UCL library catalogue
  • Journal articles: A remotely-held catalogue of millions of electronic journal articles and other full-text e-resources, most of which are accessible to visitors
  • Digital collections: UCL Library Services’ digital collections
  • UCL Discovery: Open access documents from UCL’s publications repository
  • UCL Exam papers: Electronic copies of UCL exam papers
  • UCL Archives: UCL’s archives catalogue
  • UCL Journals: Journal titles to which UCL Library provides access, print and electronic
  • Databases and other electronic resources: Use the Find Databases option in Explore

Most resources are available to members of the Library who are not otherwise UCL students or staff. Restricted resources will present a UCL login box.

We advise visitors to bring an unencrypted USB storage device with them if they plan to use eresources. Devices containing encrypted software cannot be used on the Explore Access Points. Subject to copyright restrictions (see Terms of access), users may save copies of documents, but there are no visitor printing facilities.

If, before your visit, you want to see which electronic journals are accessible to non-UCL users, check the listings of journals available to visitors on Explore

Most individual bibliographic databases and other resources may be accessed using the Find Databases option in Explore. The following are not available to non-members of UCL:

  • British Standards
  • Census data
  • Datastream
  • Digimap resources (including Landmap)
  • Lexis Library
  • Nexis UK
  • Observatory on Borderless Higher Education
  • RUDI (Resource for Urban Design Information)
  • SciFinder (Chemical Abstracts)
  • Westlaw

There are no PCs available for general use or internet access.

It is possible to bring a laptop into the Library with you.


Last modified 06 September 2013

 
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