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Information for NHS staff

Health workers employed by the following NHS Trusts are entitled to use and/or borrow books from UCL libraries:

  • Camden & Islington NHS Fundation Trust
  • Camden Provider Services (part of Central & North West London NHS Foundation Trust)
  • Great Ormond Street Hospital for Children NHS Trust
  • Moorfield Eye Hospital NHS Foundation Trust
  • Royal Free Hampstead NHS Trust
  • Royal National Orthopaedic Hospital Foundation Trust
  • University College London Hospitals NHS foundation Trust

UCH Hospitals:

  • UCH (incorporating the Elizabeth Garrett Anderson wing)
  • National Hospital for Neurology and Neurosurgery
  • Eastman Dental Hospital
  • Hospital for Tropical Diseases
  • The Heart Hospital
  • Royal London Hospital for Integrated Medicine
  • Macmillan Cancer Centre
  • Royal National Nose Throat and Ear Hospital

Applicants should register at their local medical library site and bring proof of employment (usually the NHS Trust card). ), plus standard proof of address (See What do I need to bring with me? for details). Trust cards can double as a library card, otherwise a passport-sized photograph needs to be provided.

Health workers who are not employed by one of the above Trusts should apply in advance to the site they wish to visit. Sometimes a fee will be charged.

Opening hours for Membership

Please apply for membership between 09:30 and 17:00, Monday to Friday. However, if this is not possible, staff at our medical libraries will endeavour to assist NHS Staff Members outside of these periods. Sites involved with this are:

  • UCL Cruciform Library
  • UCL Ear Institute and RNID Libraries
  • UCL Eastman Dental Library
  • UCL Institute of Child Health Library
  • UCL Queen Square Library
  • UCL Institute of Orthopaedics Library
  • Joint Library, Institute of Ophthalmology and Moorfields Eye Hospital
  • Royal Free Hospital Medical Library
What do I need to bring with me?

All non-UCL users (including UCL Alumni) applying for access to UCL Library Services must produce:

  • proof of address (home and institutional, where relevant) AND
  • photographic proof of identity AND
  • credentials to indicate status / eligibility for library use (e.g. SCONUL Access Band 'A' card, UCL Alumni Association card), when making their application

Acceptable proof of identity is:

  1. Valid photocard driving licence
  2. Valid passport
  3. Institutional ID, including the bearer's photo, from another Higher Education Institution
  4. Institutional ID, including the bearer's photo, from an M25 scheme affiliated Institution
  5. Institutional ID, including the bearer's photo, from one of UCL's affiliated NHS trusts
  6. Valid British Library ID card

Acceptable proof of institutional address is:

  1. Institutional ID, including the bearer's photo, from another Higher Education Institution
  2. Institutional ID, including the bearer's photo, from an M25 scheme affiliated Institution
  3. Institutional ID, including the bearer's photo, from one of UCL's affiliated NHS trusts

Acceptable proof of home address is:

  1. Recent utility / council tax bill (no more than three months old)
  2. Recent bank statement (no more than three months old)
  3. Valid photocard driving licence

Applications will not be accepted without sufficient proof of identity and address. One form of ID can fill more than one role (eg. a photocard driving licence is acceptable both as proof of identity and address). Documents present must be the originals (photocopies are not acceptable). Please note that if your status and eligibility is not clear from the presented documentation, you will be asked to produce additional credentials to confirm (eg. official enrolment certificate from one's home institution). This includes students from other Universities where the department and/or degree studied are not indicated on the Student ID card.

Users applying for borrowing access must also provide a passport sized photograph. This is used to make up your Library card.

Lost, stolen or forgotten Library cards for external users

Your UCL Library card is important - please take care of it. You will not be admitted without it and you will be charged for its replacement.

UCL Library Services charges a fee of £7.00 for the replacement of all Library only ID cards, reference or borrowing, that have been lost, forgotten or otherwise misplaced.

Note - No charge is made for the initial registration, only for the replacement of lost ID cards. Charges are not levied for the replacement of cards that have expired or are within one calendar month of expiry. Also, if a card has become damaged but can be returned to the Library, it will be replaced without charge.


Last modified 10 January 2013

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